Post on 25-Feb-2019
City of Shelton
Study Session Agenda Shelton Civic Center
February 19 2019 at 500 pm
A Call to Order bull Pledge of Allegiance
B Business Agenda 1 Tiny Homes ndash Presented by City Manager Jeff Niten C Adjourn __________________________________________________________________________________
City of Shelton Council Meeting Agenda
Shelton Civic Center February 19 2019 at 600 pm
A Call to Order
bull Pledge of Allegiance B Council Reports (Tab 1)
bull Mason County Historical Society LTAC Report ndash Presented by Kristin Fabry bull Shelton-Mason County Chamber of Commerce LTAC Report ndash Presented by Heidi McCutcheon
C General Public Comment (3-minute time limit per person)
The City Council invites members of the public to provide comment on any topic at this time Please fill out a public comment card amp submit it to the Clerk If you would like to comment on a Business or Action item please list the agenda item number on the card City Councilmembers and City Staff will not enter into a dialogue during public comment If the Council feels an issue requires follow up staff will be directed to respond at an appropriate time
D Consent Agenda (Tab 2) (Action)
1 Vouchers numbered 19737 through 19817 in the amount of $42164704 2 Minutes from the meetings of
bull August 7 2018 bull August 21 2018 bull September 9 2018 bull September 18 2018
E Business Agenda (StudyNo ActionPublic Comment Taken)
1 Indirect Cost Allocation Plan Contract Amendment No 1 ndash Presented by Interim Finance Director Teri Schnitzer and Financial Analyst Sandi Hines (Tab 3)
2 Civic Center Rotating Art Gallery Recommendations ndash Presented by Community Development Director Mark Ziegler (Tab 4) F Action Agenda (ActionPublic Comment Taken)
1 2019 Sewer Comp Plan Update Contract ndash Presented by Public Works Director Craig Gregory (Tab 5)
The City of Shelton is committed to the non-discriminatory treatment of all persons in employment and the delivery of services and resources If you require accommodation for your attendance at the City Commission meeting please call 360-432-5103 at least 48 hours in advance of the meeting
2 Basin 3 Project Update ndash Presented by Public Works Director Craig Gregory (Tab 6) 3 Storm Water Utility Rate Study ndash Presented by Public Works Director Craig Gregory (Tab 7) 4 Historic Preservation Board Appointments ndash Presented by Community Development Director Mark Ziegler (Tab 8) 5 Financial Services Bargaining Agreement ndash Presented by Interim HR Manager Pam Ward (Tab 9)
G Administration Reports
bull City Manager Report H New Items for Discussion I Announcement of Next MeetingmdashMarch 5 2019 at 600 pm J Adjourn
Updated 21319
2019 Looking Ahead (Items and dates are subject to change)
Tues 35 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull Road Rating Program bull 6-year TIP bull Vehicle Purchases (Parks Building amp PW Depts)
Action Agenda bull Amendment to FCS Group Contract bull Civic Center Rotating Art Gallery
Recommendations Administration Report
bull
Packet Items Due Fri 222
Tues 319 550 pm
Regular SMPD Meeting
Consent Agenda bull VouchersMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 38
Tues 319 600 pm
Regular Council Meeting
Council Reports amp Presentations bull Swearing In Police Officers bull Police Officers of the Year
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull Road Rating Program bull 6-year TIP bull Vehicle Purchases (Parks Building amp PW Depts)
Administration Report bull
Packet Items Due Fri 38
Tues 42 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda
Packet Items Due Fri 322
Updated 21319
bull Administration Report
bull Tues 416 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 45
Tues 57 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull MTA Project Construction Contract Award
Action Agenda bull
Administration Report bull
Packet Items Due Fri 426
Tues 521 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull MTA Project Construction Contract Award
Administration Report bull
Packet Items Due Fri 510
Tues 64 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 524
Tues 618 550 pm
Regular SMPD Meeting
Consent Agenda bull VouchersMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report
Packet Items Due Fri 67
Updated 21319
bull Tues 618 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 67
Other ndash TBD
bull UGAAnnexation Policy (WaterSewer Extensions) bull Outside City WaterSewer Extensions
Tourism amp Visitor Information
3Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 3Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has over 2300 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 3Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users The top
post for 3Q was about Mason Lake being reopened after a health hazard which reached 3391 unique
users and 6508 impressions followed by a post about Skyline Drive-In Theater which reached 2847
unique users and 4752 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Union WA Belfair WA Lacey WA
116822 25095 7046 5828 5464 4094
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
July 202 197 120 124 3307 3326 -18 -4
August 183 176 111 137 2813 3003 -209 -63
September 114 100 76 87 1682 2088 -403 -177
Total 499 473 307 348 7802 8417 -630 -75
Tourism amp Visitor Information
3Q Report 2018
Weather Report
smoky 90s
smoke 90
75 smoke
smoky 70s
very smoky 80s
smoky 77
hazy 70
very smoky 80s
very smoky 80s
very smoky 80s
poor air quality
WEBSITE AND CALENDAR
During 3Q the Chamberrsquos website sheltonchamberorg received 3766 visitors of which 83 were new
visitors and received 10956 page views The number of unique visitors who went to our online event
calendar was 1566 making it the most visited page and there were 381 clicks to our employment page
BUSINESS MATTERS The Chamber changed format for our quarterly publication Where in the past wersquove produced magazine
BIGHT and bulk mailed it out to great expense we are now working with the Shelton-Mason County
Journal to produce Business Matters This 40+ page publication was included within the Journalrsquos
subscription mailed out to alternate zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
As you can see from the weather report to the left days of smoke filled air greatly reduced the number of visitors to the Hoodsport area Olympic National Park and Olympic National Forest While this affected the number of tourists to our area it also moved to increase the number of phone calls we received during the same time
Phone Calls Total Change
2018 2017
July 198 156 +42 +269
August 185 143 +42 +294
September 160 103 +57 +553
Tourism amp Visitor Information
4Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 4Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has nearly 2500 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 4Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users
The top post for 4Q was about the proposed community center at the Shelton Walmart which reached
9021 unique users and 22583 impressions followed by a post about Christmas tree passes at the
Hoodsport Visitor Information Center which reached 7770 unique users and 12596 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Belfair WA Union WA Lacey WA
180948 434589 13149 8934 7863 7664
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
October 59 87 121 197 958 1073 -219 -161
November 70 63 103 73 740 617 +160 +213
December 41 54 92 109 460 648 -218 -269
Total 170 204 316 379 2158 2338 -277 -95
Tourism amp Visitor Information
4Q Report 2018 We saw a moderate increase in phone calls compared to 2017 partly due to the presence of the forest service rangers in the office and interest in the annual Christmas Tree passes available for purchase
Phone Calls Total Change
2018 2017
October 233 172 +61 +355
November 240 209 +31 +148
December 172 203 -31 -153
WEBSITE AND CALENDAR
During 4Q the Chamberrsquos website sheltonchamberorg received 3893 visitors of which 819 were new
visitors and 10712 page views
The number of unique visitors who went to our online event calendar was 2536 making it the most visited
page and there were 328 clicks to our employment page
BUSINESS MATTERS The Chamber published the second issue of the quarterly Business Matters in November This 40+ page
publication was included within the Shelton-Mason County Journalrsquos subscription mailed out to alternate
zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
Disclaimer Lodging Tax funds are not used for this publication
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E1)
Touch Date 02-19-19 Brief Date 02-19-19 Action Date 03-05-19
Department Finance Presented By Teri SchnitzerSandi Hines
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Indirect Cost Allocation Plan Update Contract Amendment
ATTACHMENTS FCS Group Contract Amendment 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City entered into a contract with FCS Group to update the Cityrsquos indirect cost allocation plan model (ICAP) in July 2018 The previous model was originally developed in 2003 and since then had not had a thorough review of its framework to determine if it was still in line with current City business practices and utilizing the best allocation methods for the City Additionally with the termination of the Solid Waste Utility as an operational utility the costs from the indirect departments previously allocated to the Solid Waste Fund needed to be reallocated to other departments and funds The allocation factors previously used needed to be reviewed and updated as well Due to the extensive nature of rewriting the modelrsquos framework reviewing the Cityrsquos business needs and allocation factors and training the current staff on the new model to ensure successful future updates the original contract was scheduled to conclude by October 31 2018 The completion of the model update was delayed due to several factors including a longer than anticipated data gathering period coordination of limited staff resources and factoring department overhead functions into the model that were not originally anticipated These issues resulted in the model being completed in mid-December just in time for the 2019 budget adoption With the delayed completion of the update the Consultants were not able to do a presentation of the model and its results to the department stakeholders Also staff did not have time in December to complete the final review with the Consultants of the results specifically the department overhead component Finally staff training on how to update the model was unable to be completed and is a vital step to ensure efficient and effective use of the ICAP model for future years to come The contract amendment extends the time of the contract to complete these final steps and adds additional budget related to the stakeholder presentation and final model review
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
The City of Shelton is committed to the non-discriminatory treatment of all persons in employment and the delivery of services and resources If you require accommodation for your attendance at the City Commission meeting please call 360-432-5103 at least 48 hours in advance of the meeting
2 Basin 3 Project Update ndash Presented by Public Works Director Craig Gregory (Tab 6) 3 Storm Water Utility Rate Study ndash Presented by Public Works Director Craig Gregory (Tab 7) 4 Historic Preservation Board Appointments ndash Presented by Community Development Director Mark Ziegler (Tab 8) 5 Financial Services Bargaining Agreement ndash Presented by Interim HR Manager Pam Ward (Tab 9)
G Administration Reports
bull City Manager Report H New Items for Discussion I Announcement of Next MeetingmdashMarch 5 2019 at 600 pm J Adjourn
Updated 21319
2019 Looking Ahead (Items and dates are subject to change)
Tues 35 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull Road Rating Program bull 6-year TIP bull Vehicle Purchases (Parks Building amp PW Depts)
Action Agenda bull Amendment to FCS Group Contract bull Civic Center Rotating Art Gallery
Recommendations Administration Report
bull
Packet Items Due Fri 222
Tues 319 550 pm
Regular SMPD Meeting
Consent Agenda bull VouchersMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 38
Tues 319 600 pm
Regular Council Meeting
Council Reports amp Presentations bull Swearing In Police Officers bull Police Officers of the Year
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull Road Rating Program bull 6-year TIP bull Vehicle Purchases (Parks Building amp PW Depts)
Administration Report bull
Packet Items Due Fri 38
Tues 42 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda
Packet Items Due Fri 322
Updated 21319
bull Administration Report
bull Tues 416 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 45
Tues 57 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull MTA Project Construction Contract Award
Action Agenda bull
Administration Report bull
Packet Items Due Fri 426
Tues 521 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull MTA Project Construction Contract Award
Administration Report bull
Packet Items Due Fri 510
Tues 64 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 524
Tues 618 550 pm
Regular SMPD Meeting
Consent Agenda bull VouchersMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report
Packet Items Due Fri 67
Updated 21319
bull Tues 618 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 67
Other ndash TBD
bull UGAAnnexation Policy (WaterSewer Extensions) bull Outside City WaterSewer Extensions
Tourism amp Visitor Information
3Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 3Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has over 2300 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 3Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users The top
post for 3Q was about Mason Lake being reopened after a health hazard which reached 3391 unique
users and 6508 impressions followed by a post about Skyline Drive-In Theater which reached 2847
unique users and 4752 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Union WA Belfair WA Lacey WA
116822 25095 7046 5828 5464 4094
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
July 202 197 120 124 3307 3326 -18 -4
August 183 176 111 137 2813 3003 -209 -63
September 114 100 76 87 1682 2088 -403 -177
Total 499 473 307 348 7802 8417 -630 -75
Tourism amp Visitor Information
3Q Report 2018
Weather Report
smoky 90s
smoke 90
75 smoke
smoky 70s
very smoky 80s
smoky 77
hazy 70
very smoky 80s
very smoky 80s
very smoky 80s
poor air quality
WEBSITE AND CALENDAR
During 3Q the Chamberrsquos website sheltonchamberorg received 3766 visitors of which 83 were new
visitors and received 10956 page views The number of unique visitors who went to our online event
calendar was 1566 making it the most visited page and there were 381 clicks to our employment page
BUSINESS MATTERS The Chamber changed format for our quarterly publication Where in the past wersquove produced magazine
BIGHT and bulk mailed it out to great expense we are now working with the Shelton-Mason County
Journal to produce Business Matters This 40+ page publication was included within the Journalrsquos
subscription mailed out to alternate zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
As you can see from the weather report to the left days of smoke filled air greatly reduced the number of visitors to the Hoodsport area Olympic National Park and Olympic National Forest While this affected the number of tourists to our area it also moved to increase the number of phone calls we received during the same time
Phone Calls Total Change
2018 2017
July 198 156 +42 +269
August 185 143 +42 +294
September 160 103 +57 +553
Tourism amp Visitor Information
4Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 4Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has nearly 2500 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 4Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users
The top post for 4Q was about the proposed community center at the Shelton Walmart which reached
9021 unique users and 22583 impressions followed by a post about Christmas tree passes at the
Hoodsport Visitor Information Center which reached 7770 unique users and 12596 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Belfair WA Union WA Lacey WA
180948 434589 13149 8934 7863 7664
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
October 59 87 121 197 958 1073 -219 -161
November 70 63 103 73 740 617 +160 +213
December 41 54 92 109 460 648 -218 -269
Total 170 204 316 379 2158 2338 -277 -95
Tourism amp Visitor Information
4Q Report 2018 We saw a moderate increase in phone calls compared to 2017 partly due to the presence of the forest service rangers in the office and interest in the annual Christmas Tree passes available for purchase
Phone Calls Total Change
2018 2017
October 233 172 +61 +355
November 240 209 +31 +148
December 172 203 -31 -153
WEBSITE AND CALENDAR
During 4Q the Chamberrsquos website sheltonchamberorg received 3893 visitors of which 819 were new
visitors and 10712 page views
The number of unique visitors who went to our online event calendar was 2536 making it the most visited
page and there were 328 clicks to our employment page
BUSINESS MATTERS The Chamber published the second issue of the quarterly Business Matters in November This 40+ page
publication was included within the Shelton-Mason County Journalrsquos subscription mailed out to alternate
zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
Disclaimer Lodging Tax funds are not used for this publication
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E1)
Touch Date 02-19-19 Brief Date 02-19-19 Action Date 03-05-19
Department Finance Presented By Teri SchnitzerSandi Hines
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Indirect Cost Allocation Plan Update Contract Amendment
ATTACHMENTS FCS Group Contract Amendment 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City entered into a contract with FCS Group to update the Cityrsquos indirect cost allocation plan model (ICAP) in July 2018 The previous model was originally developed in 2003 and since then had not had a thorough review of its framework to determine if it was still in line with current City business practices and utilizing the best allocation methods for the City Additionally with the termination of the Solid Waste Utility as an operational utility the costs from the indirect departments previously allocated to the Solid Waste Fund needed to be reallocated to other departments and funds The allocation factors previously used needed to be reviewed and updated as well Due to the extensive nature of rewriting the modelrsquos framework reviewing the Cityrsquos business needs and allocation factors and training the current staff on the new model to ensure successful future updates the original contract was scheduled to conclude by October 31 2018 The completion of the model update was delayed due to several factors including a longer than anticipated data gathering period coordination of limited staff resources and factoring department overhead functions into the model that were not originally anticipated These issues resulted in the model being completed in mid-December just in time for the 2019 budget adoption With the delayed completion of the update the Consultants were not able to do a presentation of the model and its results to the department stakeholders Also staff did not have time in December to complete the final review with the Consultants of the results specifically the department overhead component Finally staff training on how to update the model was unable to be completed and is a vital step to ensure efficient and effective use of the ICAP model for future years to come The contract amendment extends the time of the contract to complete these final steps and adds additional budget related to the stakeholder presentation and final model review
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Updated 21319
2019 Looking Ahead (Items and dates are subject to change)
Tues 35 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull Road Rating Program bull 6-year TIP bull Vehicle Purchases (Parks Building amp PW Depts)
Action Agenda bull Amendment to FCS Group Contract bull Civic Center Rotating Art Gallery
Recommendations Administration Report
bull
Packet Items Due Fri 222
Tues 319 550 pm
Regular SMPD Meeting
Consent Agenda bull VouchersMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 38
Tues 319 600 pm
Regular Council Meeting
Council Reports amp Presentations bull Swearing In Police Officers bull Police Officers of the Year
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull Road Rating Program bull 6-year TIP bull Vehicle Purchases (Parks Building amp PW Depts)
Administration Report bull
Packet Items Due Fri 38
Tues 42 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda
Packet Items Due Fri 322
Updated 21319
bull Administration Report
bull Tues 416 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 45
Tues 57 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull MTA Project Construction Contract Award
Action Agenda bull
Administration Report bull
Packet Items Due Fri 426
Tues 521 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull MTA Project Construction Contract Award
Administration Report bull
Packet Items Due Fri 510
Tues 64 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 524
Tues 618 550 pm
Regular SMPD Meeting
Consent Agenda bull VouchersMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report
Packet Items Due Fri 67
Updated 21319
bull Tues 618 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 67
Other ndash TBD
bull UGAAnnexation Policy (WaterSewer Extensions) bull Outside City WaterSewer Extensions
Tourism amp Visitor Information
3Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 3Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has over 2300 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 3Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users The top
post for 3Q was about Mason Lake being reopened after a health hazard which reached 3391 unique
users and 6508 impressions followed by a post about Skyline Drive-In Theater which reached 2847
unique users and 4752 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Union WA Belfair WA Lacey WA
116822 25095 7046 5828 5464 4094
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
July 202 197 120 124 3307 3326 -18 -4
August 183 176 111 137 2813 3003 -209 -63
September 114 100 76 87 1682 2088 -403 -177
Total 499 473 307 348 7802 8417 -630 -75
Tourism amp Visitor Information
3Q Report 2018
Weather Report
smoky 90s
smoke 90
75 smoke
smoky 70s
very smoky 80s
smoky 77
hazy 70
very smoky 80s
very smoky 80s
very smoky 80s
poor air quality
WEBSITE AND CALENDAR
During 3Q the Chamberrsquos website sheltonchamberorg received 3766 visitors of which 83 were new
visitors and received 10956 page views The number of unique visitors who went to our online event
calendar was 1566 making it the most visited page and there were 381 clicks to our employment page
BUSINESS MATTERS The Chamber changed format for our quarterly publication Where in the past wersquove produced magazine
BIGHT and bulk mailed it out to great expense we are now working with the Shelton-Mason County
Journal to produce Business Matters This 40+ page publication was included within the Journalrsquos
subscription mailed out to alternate zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
As you can see from the weather report to the left days of smoke filled air greatly reduced the number of visitors to the Hoodsport area Olympic National Park and Olympic National Forest While this affected the number of tourists to our area it also moved to increase the number of phone calls we received during the same time
Phone Calls Total Change
2018 2017
July 198 156 +42 +269
August 185 143 +42 +294
September 160 103 +57 +553
Tourism amp Visitor Information
4Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 4Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has nearly 2500 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 4Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users
The top post for 4Q was about the proposed community center at the Shelton Walmart which reached
9021 unique users and 22583 impressions followed by a post about Christmas tree passes at the
Hoodsport Visitor Information Center which reached 7770 unique users and 12596 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Belfair WA Union WA Lacey WA
180948 434589 13149 8934 7863 7664
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
October 59 87 121 197 958 1073 -219 -161
November 70 63 103 73 740 617 +160 +213
December 41 54 92 109 460 648 -218 -269
Total 170 204 316 379 2158 2338 -277 -95
Tourism amp Visitor Information
4Q Report 2018 We saw a moderate increase in phone calls compared to 2017 partly due to the presence of the forest service rangers in the office and interest in the annual Christmas Tree passes available for purchase
Phone Calls Total Change
2018 2017
October 233 172 +61 +355
November 240 209 +31 +148
December 172 203 -31 -153
WEBSITE AND CALENDAR
During 4Q the Chamberrsquos website sheltonchamberorg received 3893 visitors of which 819 were new
visitors and 10712 page views
The number of unique visitors who went to our online event calendar was 2536 making it the most visited
page and there were 328 clicks to our employment page
BUSINESS MATTERS The Chamber published the second issue of the quarterly Business Matters in November This 40+ page
publication was included within the Shelton-Mason County Journalrsquos subscription mailed out to alternate
zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
Disclaimer Lodging Tax funds are not used for this publication
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E1)
Touch Date 02-19-19 Brief Date 02-19-19 Action Date 03-05-19
Department Finance Presented By Teri SchnitzerSandi Hines
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Indirect Cost Allocation Plan Update Contract Amendment
ATTACHMENTS FCS Group Contract Amendment 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City entered into a contract with FCS Group to update the Cityrsquos indirect cost allocation plan model (ICAP) in July 2018 The previous model was originally developed in 2003 and since then had not had a thorough review of its framework to determine if it was still in line with current City business practices and utilizing the best allocation methods for the City Additionally with the termination of the Solid Waste Utility as an operational utility the costs from the indirect departments previously allocated to the Solid Waste Fund needed to be reallocated to other departments and funds The allocation factors previously used needed to be reviewed and updated as well Due to the extensive nature of rewriting the modelrsquos framework reviewing the Cityrsquos business needs and allocation factors and training the current staff on the new model to ensure successful future updates the original contract was scheduled to conclude by October 31 2018 The completion of the model update was delayed due to several factors including a longer than anticipated data gathering period coordination of limited staff resources and factoring department overhead functions into the model that were not originally anticipated These issues resulted in the model being completed in mid-December just in time for the 2019 budget adoption With the delayed completion of the update the Consultants were not able to do a presentation of the model and its results to the department stakeholders Also staff did not have time in December to complete the final review with the Consultants of the results specifically the department overhead component Finally staff training on how to update the model was unable to be completed and is a vital step to ensure efficient and effective use of the ICAP model for future years to come The contract amendment extends the time of the contract to complete these final steps and adds additional budget related to the stakeholder presentation and final model review
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Updated 21319
bull Administration Report
bull Tues 416 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 45
Tues 57 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull MTA Project Construction Contract Award
Action Agenda bull
Administration Report bull
Packet Items Due Fri 426
Tues 521 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull MTA Project Construction Contract Award
Administration Report bull
Packet Items Due Fri 510
Tues 64 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 524
Tues 618 550 pm
Regular SMPD Meeting
Consent Agenda bull VouchersMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report
Packet Items Due Fri 67
Updated 21319
bull Tues 618 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 67
Other ndash TBD
bull UGAAnnexation Policy (WaterSewer Extensions) bull Outside City WaterSewer Extensions
Tourism amp Visitor Information
3Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 3Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has over 2300 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 3Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users The top
post for 3Q was about Mason Lake being reopened after a health hazard which reached 3391 unique
users and 6508 impressions followed by a post about Skyline Drive-In Theater which reached 2847
unique users and 4752 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Union WA Belfair WA Lacey WA
116822 25095 7046 5828 5464 4094
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
July 202 197 120 124 3307 3326 -18 -4
August 183 176 111 137 2813 3003 -209 -63
September 114 100 76 87 1682 2088 -403 -177
Total 499 473 307 348 7802 8417 -630 -75
Tourism amp Visitor Information
3Q Report 2018
Weather Report
smoky 90s
smoke 90
75 smoke
smoky 70s
very smoky 80s
smoky 77
hazy 70
very smoky 80s
very smoky 80s
very smoky 80s
poor air quality
WEBSITE AND CALENDAR
During 3Q the Chamberrsquos website sheltonchamberorg received 3766 visitors of which 83 were new
visitors and received 10956 page views The number of unique visitors who went to our online event
calendar was 1566 making it the most visited page and there were 381 clicks to our employment page
BUSINESS MATTERS The Chamber changed format for our quarterly publication Where in the past wersquove produced magazine
BIGHT and bulk mailed it out to great expense we are now working with the Shelton-Mason County
Journal to produce Business Matters This 40+ page publication was included within the Journalrsquos
subscription mailed out to alternate zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
As you can see from the weather report to the left days of smoke filled air greatly reduced the number of visitors to the Hoodsport area Olympic National Park and Olympic National Forest While this affected the number of tourists to our area it also moved to increase the number of phone calls we received during the same time
Phone Calls Total Change
2018 2017
July 198 156 +42 +269
August 185 143 +42 +294
September 160 103 +57 +553
Tourism amp Visitor Information
4Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 4Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has nearly 2500 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 4Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users
The top post for 4Q was about the proposed community center at the Shelton Walmart which reached
9021 unique users and 22583 impressions followed by a post about Christmas tree passes at the
Hoodsport Visitor Information Center which reached 7770 unique users and 12596 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Belfair WA Union WA Lacey WA
180948 434589 13149 8934 7863 7664
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
October 59 87 121 197 958 1073 -219 -161
November 70 63 103 73 740 617 +160 +213
December 41 54 92 109 460 648 -218 -269
Total 170 204 316 379 2158 2338 -277 -95
Tourism amp Visitor Information
4Q Report 2018 We saw a moderate increase in phone calls compared to 2017 partly due to the presence of the forest service rangers in the office and interest in the annual Christmas Tree passes available for purchase
Phone Calls Total Change
2018 2017
October 233 172 +61 +355
November 240 209 +31 +148
December 172 203 -31 -153
WEBSITE AND CALENDAR
During 4Q the Chamberrsquos website sheltonchamberorg received 3893 visitors of which 819 were new
visitors and 10712 page views
The number of unique visitors who went to our online event calendar was 2536 making it the most visited
page and there were 328 clicks to our employment page
BUSINESS MATTERS The Chamber published the second issue of the quarterly Business Matters in November This 40+ page
publication was included within the Shelton-Mason County Journalrsquos subscription mailed out to alternate
zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
Disclaimer Lodging Tax funds are not used for this publication
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E1)
Touch Date 02-19-19 Brief Date 02-19-19 Action Date 03-05-19
Department Finance Presented By Teri SchnitzerSandi Hines
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Indirect Cost Allocation Plan Update Contract Amendment
ATTACHMENTS FCS Group Contract Amendment 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City entered into a contract with FCS Group to update the Cityrsquos indirect cost allocation plan model (ICAP) in July 2018 The previous model was originally developed in 2003 and since then had not had a thorough review of its framework to determine if it was still in line with current City business practices and utilizing the best allocation methods for the City Additionally with the termination of the Solid Waste Utility as an operational utility the costs from the indirect departments previously allocated to the Solid Waste Fund needed to be reallocated to other departments and funds The allocation factors previously used needed to be reviewed and updated as well Due to the extensive nature of rewriting the modelrsquos framework reviewing the Cityrsquos business needs and allocation factors and training the current staff on the new model to ensure successful future updates the original contract was scheduled to conclude by October 31 2018 The completion of the model update was delayed due to several factors including a longer than anticipated data gathering period coordination of limited staff resources and factoring department overhead functions into the model that were not originally anticipated These issues resulted in the model being completed in mid-December just in time for the 2019 budget adoption With the delayed completion of the update the Consultants were not able to do a presentation of the model and its results to the department stakeholders Also staff did not have time in December to complete the final review with the Consultants of the results specifically the department overhead component Finally staff training on how to update the model was unable to be completed and is a vital step to ensure efficient and effective use of the ICAP model for future years to come The contract amendment extends the time of the contract to complete these final steps and adds additional budget related to the stakeholder presentation and final model review
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Updated 21319
bull Tues 618 600 pm
Regular Council Meeting
Council Reports amp Presentations bull
Consent Agenda bull VouchersPayroll WarrantsMeeting Minutes
Business Agenda bull
Action Agenda bull
Administration Report bull
Packet Items Due Fri 67
Other ndash TBD
bull UGAAnnexation Policy (WaterSewer Extensions) bull Outside City WaterSewer Extensions
Tourism amp Visitor Information
3Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 3Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has over 2300 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 3Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users The top
post for 3Q was about Mason Lake being reopened after a health hazard which reached 3391 unique
users and 6508 impressions followed by a post about Skyline Drive-In Theater which reached 2847
unique users and 4752 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Union WA Belfair WA Lacey WA
116822 25095 7046 5828 5464 4094
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
July 202 197 120 124 3307 3326 -18 -4
August 183 176 111 137 2813 3003 -209 -63
September 114 100 76 87 1682 2088 -403 -177
Total 499 473 307 348 7802 8417 -630 -75
Tourism amp Visitor Information
3Q Report 2018
Weather Report
smoky 90s
smoke 90
75 smoke
smoky 70s
very smoky 80s
smoky 77
hazy 70
very smoky 80s
very smoky 80s
very smoky 80s
poor air quality
WEBSITE AND CALENDAR
During 3Q the Chamberrsquos website sheltonchamberorg received 3766 visitors of which 83 were new
visitors and received 10956 page views The number of unique visitors who went to our online event
calendar was 1566 making it the most visited page and there were 381 clicks to our employment page
BUSINESS MATTERS The Chamber changed format for our quarterly publication Where in the past wersquove produced magazine
BIGHT and bulk mailed it out to great expense we are now working with the Shelton-Mason County
Journal to produce Business Matters This 40+ page publication was included within the Journalrsquos
subscription mailed out to alternate zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
As you can see from the weather report to the left days of smoke filled air greatly reduced the number of visitors to the Hoodsport area Olympic National Park and Olympic National Forest While this affected the number of tourists to our area it also moved to increase the number of phone calls we received during the same time
Phone Calls Total Change
2018 2017
July 198 156 +42 +269
August 185 143 +42 +294
September 160 103 +57 +553
Tourism amp Visitor Information
4Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 4Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has nearly 2500 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 4Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users
The top post for 4Q was about the proposed community center at the Shelton Walmart which reached
9021 unique users and 22583 impressions followed by a post about Christmas tree passes at the
Hoodsport Visitor Information Center which reached 7770 unique users and 12596 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Belfair WA Union WA Lacey WA
180948 434589 13149 8934 7863 7664
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
October 59 87 121 197 958 1073 -219 -161
November 70 63 103 73 740 617 +160 +213
December 41 54 92 109 460 648 -218 -269
Total 170 204 316 379 2158 2338 -277 -95
Tourism amp Visitor Information
4Q Report 2018 We saw a moderate increase in phone calls compared to 2017 partly due to the presence of the forest service rangers in the office and interest in the annual Christmas Tree passes available for purchase
Phone Calls Total Change
2018 2017
October 233 172 +61 +355
November 240 209 +31 +148
December 172 203 -31 -153
WEBSITE AND CALENDAR
During 4Q the Chamberrsquos website sheltonchamberorg received 3893 visitors of which 819 were new
visitors and 10712 page views
The number of unique visitors who went to our online event calendar was 2536 making it the most visited
page and there were 328 clicks to our employment page
BUSINESS MATTERS The Chamber published the second issue of the quarterly Business Matters in November This 40+ page
publication was included within the Shelton-Mason County Journalrsquos subscription mailed out to alternate
zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
Disclaimer Lodging Tax funds are not used for this publication
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E1)
Touch Date 02-19-19 Brief Date 02-19-19 Action Date 03-05-19
Department Finance Presented By Teri SchnitzerSandi Hines
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Indirect Cost Allocation Plan Update Contract Amendment
ATTACHMENTS FCS Group Contract Amendment 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City entered into a contract with FCS Group to update the Cityrsquos indirect cost allocation plan model (ICAP) in July 2018 The previous model was originally developed in 2003 and since then had not had a thorough review of its framework to determine if it was still in line with current City business practices and utilizing the best allocation methods for the City Additionally with the termination of the Solid Waste Utility as an operational utility the costs from the indirect departments previously allocated to the Solid Waste Fund needed to be reallocated to other departments and funds The allocation factors previously used needed to be reviewed and updated as well Due to the extensive nature of rewriting the modelrsquos framework reviewing the Cityrsquos business needs and allocation factors and training the current staff on the new model to ensure successful future updates the original contract was scheduled to conclude by October 31 2018 The completion of the model update was delayed due to several factors including a longer than anticipated data gathering period coordination of limited staff resources and factoring department overhead functions into the model that were not originally anticipated These issues resulted in the model being completed in mid-December just in time for the 2019 budget adoption With the delayed completion of the update the Consultants were not able to do a presentation of the model and its results to the department stakeholders Also staff did not have time in December to complete the final review with the Consultants of the results specifically the department overhead component Finally staff training on how to update the model was unable to be completed and is a vital step to ensure efficient and effective use of the ICAP model for future years to come The contract amendment extends the time of the contract to complete these final steps and adds additional budget related to the stakeholder presentation and final model review
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Tourism amp Visitor Information
3Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 3Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has over 2300 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 3Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users The top
post for 3Q was about Mason Lake being reopened after a health hazard which reached 3391 unique
users and 6508 impressions followed by a post about Skyline Drive-In Theater which reached 2847
unique users and 4752 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Union WA Belfair WA Lacey WA
116822 25095 7046 5828 5464 4094
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
July 202 197 120 124 3307 3326 -18 -4
August 183 176 111 137 2813 3003 -209 -63
September 114 100 76 87 1682 2088 -403 -177
Total 499 473 307 348 7802 8417 -630 -75
Tourism amp Visitor Information
3Q Report 2018
Weather Report
smoky 90s
smoke 90
75 smoke
smoky 70s
very smoky 80s
smoky 77
hazy 70
very smoky 80s
very smoky 80s
very smoky 80s
poor air quality
WEBSITE AND CALENDAR
During 3Q the Chamberrsquos website sheltonchamberorg received 3766 visitors of which 83 were new
visitors and received 10956 page views The number of unique visitors who went to our online event
calendar was 1566 making it the most visited page and there were 381 clicks to our employment page
BUSINESS MATTERS The Chamber changed format for our quarterly publication Where in the past wersquove produced magazine
BIGHT and bulk mailed it out to great expense we are now working with the Shelton-Mason County
Journal to produce Business Matters This 40+ page publication was included within the Journalrsquos
subscription mailed out to alternate zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
As you can see from the weather report to the left days of smoke filled air greatly reduced the number of visitors to the Hoodsport area Olympic National Park and Olympic National Forest While this affected the number of tourists to our area it also moved to increase the number of phone calls we received during the same time
Phone Calls Total Change
2018 2017
July 198 156 +42 +269
August 185 143 +42 +294
September 160 103 +57 +553
Tourism amp Visitor Information
4Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 4Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has nearly 2500 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 4Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users
The top post for 4Q was about the proposed community center at the Shelton Walmart which reached
9021 unique users and 22583 impressions followed by a post about Christmas tree passes at the
Hoodsport Visitor Information Center which reached 7770 unique users and 12596 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Belfair WA Union WA Lacey WA
180948 434589 13149 8934 7863 7664
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
October 59 87 121 197 958 1073 -219 -161
November 70 63 103 73 740 617 +160 +213
December 41 54 92 109 460 648 -218 -269
Total 170 204 316 379 2158 2338 -277 -95
Tourism amp Visitor Information
4Q Report 2018 We saw a moderate increase in phone calls compared to 2017 partly due to the presence of the forest service rangers in the office and interest in the annual Christmas Tree passes available for purchase
Phone Calls Total Change
2018 2017
October 233 172 +61 +355
November 240 209 +31 +148
December 172 203 -31 -153
WEBSITE AND CALENDAR
During 4Q the Chamberrsquos website sheltonchamberorg received 3893 visitors of which 819 were new
visitors and 10712 page views
The number of unique visitors who went to our online event calendar was 2536 making it the most visited
page and there were 328 clicks to our employment page
BUSINESS MATTERS The Chamber published the second issue of the quarterly Business Matters in November This 40+ page
publication was included within the Shelton-Mason County Journalrsquos subscription mailed out to alternate
zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
Disclaimer Lodging Tax funds are not used for this publication
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E1)
Touch Date 02-19-19 Brief Date 02-19-19 Action Date 03-05-19
Department Finance Presented By Teri SchnitzerSandi Hines
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Indirect Cost Allocation Plan Update Contract Amendment
ATTACHMENTS FCS Group Contract Amendment 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City entered into a contract with FCS Group to update the Cityrsquos indirect cost allocation plan model (ICAP) in July 2018 The previous model was originally developed in 2003 and since then had not had a thorough review of its framework to determine if it was still in line with current City business practices and utilizing the best allocation methods for the City Additionally with the termination of the Solid Waste Utility as an operational utility the costs from the indirect departments previously allocated to the Solid Waste Fund needed to be reallocated to other departments and funds The allocation factors previously used needed to be reviewed and updated as well Due to the extensive nature of rewriting the modelrsquos framework reviewing the Cityrsquos business needs and allocation factors and training the current staff on the new model to ensure successful future updates the original contract was scheduled to conclude by October 31 2018 The completion of the model update was delayed due to several factors including a longer than anticipated data gathering period coordination of limited staff resources and factoring department overhead functions into the model that were not originally anticipated These issues resulted in the model being completed in mid-December just in time for the 2019 budget adoption With the delayed completion of the update the Consultants were not able to do a presentation of the model and its results to the department stakeholders Also staff did not have time in December to complete the final review with the Consultants of the results specifically the department overhead component Finally staff training on how to update the model was unable to be completed and is a vital step to ensure efficient and effective use of the ICAP model for future years to come The contract amendment extends the time of the contract to complete these final steps and adds additional budget related to the stakeholder presentation and final model review
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Tourism amp Visitor Information
3Q Report 2018
Weather Report
smoky 90s
smoke 90
75 smoke
smoky 70s
very smoky 80s
smoky 77
hazy 70
very smoky 80s
very smoky 80s
very smoky 80s
poor air quality
WEBSITE AND CALENDAR
During 3Q the Chamberrsquos website sheltonchamberorg received 3766 visitors of which 83 were new
visitors and received 10956 page views The number of unique visitors who went to our online event
calendar was 1566 making it the most visited page and there were 381 clicks to our employment page
BUSINESS MATTERS The Chamber changed format for our quarterly publication Where in the past wersquove produced magazine
BIGHT and bulk mailed it out to great expense we are now working with the Shelton-Mason County
Journal to produce Business Matters This 40+ page publication was included within the Journalrsquos
subscription mailed out to alternate zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
As you can see from the weather report to the left days of smoke filled air greatly reduced the number of visitors to the Hoodsport area Olympic National Park and Olympic National Forest While this affected the number of tourists to our area it also moved to increase the number of phone calls we received during the same time
Phone Calls Total Change
2018 2017
July 198 156 +42 +269
August 185 143 +42 +294
September 160 103 +57 +553
Tourism amp Visitor Information
4Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 4Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has nearly 2500 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 4Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users
The top post for 4Q was about the proposed community center at the Shelton Walmart which reached
9021 unique users and 22583 impressions followed by a post about Christmas tree passes at the
Hoodsport Visitor Information Center which reached 7770 unique users and 12596 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Belfair WA Union WA Lacey WA
180948 434589 13149 8934 7863 7664
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
October 59 87 121 197 958 1073 -219 -161
November 70 63 103 73 740 617 +160 +213
December 41 54 92 109 460 648 -218 -269
Total 170 204 316 379 2158 2338 -277 -95
Tourism amp Visitor Information
4Q Report 2018 We saw a moderate increase in phone calls compared to 2017 partly due to the presence of the forest service rangers in the office and interest in the annual Christmas Tree passes available for purchase
Phone Calls Total Change
2018 2017
October 233 172 +61 +355
November 240 209 +31 +148
December 172 203 -31 -153
WEBSITE AND CALENDAR
During 4Q the Chamberrsquos website sheltonchamberorg received 3893 visitors of which 819 were new
visitors and 10712 page views
The number of unique visitors who went to our online event calendar was 2536 making it the most visited
page and there were 328 clicks to our employment page
BUSINESS MATTERS The Chamber published the second issue of the quarterly Business Matters in November This 40+ page
publication was included within the Shelton-Mason County Journalrsquos subscription mailed out to alternate
zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
Disclaimer Lodging Tax funds are not used for this publication
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E1)
Touch Date 02-19-19 Brief Date 02-19-19 Action Date 03-05-19
Department Finance Presented By Teri SchnitzerSandi Hines
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Indirect Cost Allocation Plan Update Contract Amendment
ATTACHMENTS FCS Group Contract Amendment 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City entered into a contract with FCS Group to update the Cityrsquos indirect cost allocation plan model (ICAP) in July 2018 The previous model was originally developed in 2003 and since then had not had a thorough review of its framework to determine if it was still in line with current City business practices and utilizing the best allocation methods for the City Additionally with the termination of the Solid Waste Utility as an operational utility the costs from the indirect departments previously allocated to the Solid Waste Fund needed to be reallocated to other departments and funds The allocation factors previously used needed to be reviewed and updated as well Due to the extensive nature of rewriting the modelrsquos framework reviewing the Cityrsquos business needs and allocation factors and training the current staff on the new model to ensure successful future updates the original contract was scheduled to conclude by October 31 2018 The completion of the model update was delayed due to several factors including a longer than anticipated data gathering period coordination of limited staff resources and factoring department overhead functions into the model that were not originally anticipated These issues resulted in the model being completed in mid-December just in time for the 2019 budget adoption With the delayed completion of the update the Consultants were not able to do a presentation of the model and its results to the department stakeholders Also staff did not have time in December to complete the final review with the Consultants of the results specifically the department overhead component Finally staff training on how to update the model was unable to be completed and is a vital step to ensure efficient and effective use of the ICAP model for future years to come The contract amendment extends the time of the contract to complete these final steps and adds additional budget related to the stakeholder presentation and final model review
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Tourism amp Visitor Information
4Q Report 2018
In accordance with our agreement with the City of Shelton to provide visitor information services I
present this 4Q report on tourism and visitor information efforts made by the Shelton-Mason County
Chamber of Commerce on the Cityrsquos behalf
Our Facebook page has nearly 2500 fans and is a way in which we continuously share business news
community events and information and provide information on hot topics During 4Q our Facebook
page attracted 75267 unique users and had a weekly average of engaging 3434 unique users
The top post for 4Q was about the proposed community center at the Shelton Walmart which reached
9021 unique users and 22583 impressions followed by a post about Christmas tree passes at the
Hoodsport Visitor Information Center which reached 7770 unique users and 12596 impressions
Facebook Reach by City
Shelton WA Olympia WA Seattle WA Belfair WA Union WA Lacey WA
180948 434589 13149 8934 7863 7664
VISITOR COUNTS
Currently we have more than 20 volunteers who donate their time at our three visitor centers to ensure
the best information and insight for our visitors as possible
Visitors Caboose Chamber Office Hoodsport Difference
2018 2017 2018 2017 2018 2017
October 59 87 121 197 958 1073 -219 -161
November 70 63 103 73 740 617 +160 +213
December 41 54 92 109 460 648 -218 -269
Total 170 204 316 379 2158 2338 -277 -95
Tourism amp Visitor Information
4Q Report 2018 We saw a moderate increase in phone calls compared to 2017 partly due to the presence of the forest service rangers in the office and interest in the annual Christmas Tree passes available for purchase
Phone Calls Total Change
2018 2017
October 233 172 +61 +355
November 240 209 +31 +148
December 172 203 -31 -153
WEBSITE AND CALENDAR
During 4Q the Chamberrsquos website sheltonchamberorg received 3893 visitors of which 819 were new
visitors and 10712 page views
The number of unique visitors who went to our online event calendar was 2536 making it the most visited
page and there were 328 clicks to our employment page
BUSINESS MATTERS The Chamber published the second issue of the quarterly Business Matters in November This 40+ page
publication was included within the Shelton-Mason County Journalrsquos subscription mailed out to alternate
zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
Disclaimer Lodging Tax funds are not used for this publication
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E1)
Touch Date 02-19-19 Brief Date 02-19-19 Action Date 03-05-19
Department Finance Presented By Teri SchnitzerSandi Hines
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Indirect Cost Allocation Plan Update Contract Amendment
ATTACHMENTS FCS Group Contract Amendment 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City entered into a contract with FCS Group to update the Cityrsquos indirect cost allocation plan model (ICAP) in July 2018 The previous model was originally developed in 2003 and since then had not had a thorough review of its framework to determine if it was still in line with current City business practices and utilizing the best allocation methods for the City Additionally with the termination of the Solid Waste Utility as an operational utility the costs from the indirect departments previously allocated to the Solid Waste Fund needed to be reallocated to other departments and funds The allocation factors previously used needed to be reviewed and updated as well Due to the extensive nature of rewriting the modelrsquos framework reviewing the Cityrsquos business needs and allocation factors and training the current staff on the new model to ensure successful future updates the original contract was scheduled to conclude by October 31 2018 The completion of the model update was delayed due to several factors including a longer than anticipated data gathering period coordination of limited staff resources and factoring department overhead functions into the model that were not originally anticipated These issues resulted in the model being completed in mid-December just in time for the 2019 budget adoption With the delayed completion of the update the Consultants were not able to do a presentation of the model and its results to the department stakeholders Also staff did not have time in December to complete the final review with the Consultants of the results specifically the department overhead component Finally staff training on how to update the model was unable to be completed and is a vital step to ensure efficient and effective use of the ICAP model for future years to come The contract amendment extends the time of the contract to complete these final steps and adds additional budget related to the stakeholder presentation and final model review
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Tourism amp Visitor Information
4Q Report 2018 We saw a moderate increase in phone calls compared to 2017 partly due to the presence of the forest service rangers in the office and interest in the annual Christmas Tree passes available for purchase
Phone Calls Total Change
2018 2017
October 233 172 +61 +355
November 240 209 +31 +148
December 172 203 -31 -153
WEBSITE AND CALENDAR
During 4Q the Chamberrsquos website sheltonchamberorg received 3893 visitors of which 819 were new
visitors and 10712 page views
The number of unique visitors who went to our online event calendar was 2536 making it the most visited
page and there were 328 clicks to our employment page
BUSINESS MATTERS The Chamber published the second issue of the quarterly Business Matters in November This 40+ page
publication was included within the Shelton-Mason County Journalrsquos subscription mailed out to alternate
zip codes and sent to Chamber members
We also have copies available for businesses and the Chamber to hand out You can come across Business
Matters in lobbies and waiting rooms across the county Not only does the publication tell the Chamberrsquos
story it also dedicates a vast majority of space to visitor services We share events festivals and
happenings public interest pieces tidbit news items for a wide variety of businesses and a member
directory
Disclaimer Lodging Tax funds are not used for this publication
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E1)
Touch Date 02-19-19 Brief Date 02-19-19 Action Date 03-05-19
Department Finance Presented By Teri SchnitzerSandi Hines
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Indirect Cost Allocation Plan Update Contract Amendment
ATTACHMENTS FCS Group Contract Amendment 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City entered into a contract with FCS Group to update the Cityrsquos indirect cost allocation plan model (ICAP) in July 2018 The previous model was originally developed in 2003 and since then had not had a thorough review of its framework to determine if it was still in line with current City business practices and utilizing the best allocation methods for the City Additionally with the termination of the Solid Waste Utility as an operational utility the costs from the indirect departments previously allocated to the Solid Waste Fund needed to be reallocated to other departments and funds The allocation factors previously used needed to be reviewed and updated as well Due to the extensive nature of rewriting the modelrsquos framework reviewing the Cityrsquos business needs and allocation factors and training the current staff on the new model to ensure successful future updates the original contract was scheduled to conclude by October 31 2018 The completion of the model update was delayed due to several factors including a longer than anticipated data gathering period coordination of limited staff resources and factoring department overhead functions into the model that were not originally anticipated These issues resulted in the model being completed in mid-December just in time for the 2019 budget adoption With the delayed completion of the update the Consultants were not able to do a presentation of the model and its results to the department stakeholders Also staff did not have time in December to complete the final review with the Consultants of the results specifically the department overhead component Finally staff training on how to update the model was unable to be completed and is a vital step to ensure efficient and effective use of the ICAP model for future years to come The contract amendment extends the time of the contract to complete these final steps and adds additional budget related to the stakeholder presentation and final model review
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E1)
Touch Date 02-19-19 Brief Date 02-19-19 Action Date 03-05-19
Department Finance Presented By Teri SchnitzerSandi Hines
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Indirect Cost Allocation Plan Update Contract Amendment
ATTACHMENTS FCS Group Contract Amendment 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City entered into a contract with FCS Group to update the Cityrsquos indirect cost allocation plan model (ICAP) in July 2018 The previous model was originally developed in 2003 and since then had not had a thorough review of its framework to determine if it was still in line with current City business practices and utilizing the best allocation methods for the City Additionally with the termination of the Solid Waste Utility as an operational utility the costs from the indirect departments previously allocated to the Solid Waste Fund needed to be reallocated to other departments and funds The allocation factors previously used needed to be reviewed and updated as well Due to the extensive nature of rewriting the modelrsquos framework reviewing the Cityrsquos business needs and allocation factors and training the current staff on the new model to ensure successful future updates the original contract was scheduled to conclude by October 31 2018 The completion of the model update was delayed due to several factors including a longer than anticipated data gathering period coordination of limited staff resources and factoring department overhead functions into the model that were not originally anticipated These issues resulted in the model being completed in mid-December just in time for the 2019 budget adoption With the delayed completion of the update the Consultants were not able to do a presentation of the model and its results to the department stakeholders Also staff did not have time in December to complete the final review with the Consultants of the results specifically the department overhead component Finally staff training on how to update the model was unable to be completed and is a vital step to ensure efficient and effective use of the ICAP model for future years to come The contract amendment extends the time of the contract to complete these final steps and adds additional budget related to the stakeholder presentation and final model review
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Council Briefing Form Revised 052318
ANALYSISOPTIONSALTERNATIVES An alternative would be to not complete the final tasks This would result in additional funds being spent in future years because the Finance staff would not be trained on performing the minor annual update needed during budget development and the City would need to engage the consultants again to complete those updates BUDGETFISCAL INFORMATION The cost of the contract amendment is up to $5045 and will be paid for out of the Financial Services budget The budget ordinance to officially amend the Finance Professional Services account will be included with the 1st quarter budget adjustments that will be brought to Council in April PUBLIC INFORMATION REQUIREMENTS Information can be obtained through the Finance Department STAFF RECOMMENDATIONMOTION Staff requests the Council concur to place this item on the March 5 2019 action agenda
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING SOLUTIONS GROUP INC Redmond Town Center 7525 ndash 166th Ave NE Suite D-215 Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street Shelton WA 98584
PROJECT Indirect Cost Allocation Plan
Whereas the City has requested additional services the Indirect Cost Allocation Plan contract is amended as described herein
The performance of the professional services herein described and authorized by the City of Shelton as well as payment for such services shall be in accordance with the terms and conditions presented in the original Agreement dated July 2018 and the following Exhibits which are attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this _____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No 1
Added Tasks Task 8 | Stakeholder Meeting amp Presentation Prepare a presentation and facilitate a stakeholder meeting Present the indirect cost allocation approach methodology assumptions and data and resulting findings Summarize key factors in significant changes including time since last update interim approach significant changes to City organization and funds Answer questions and address concerns Discuss potential impact mitigation through phase-in strategies or other approaches This meeting and related travel are budgeted independent of the concurrent separate studies performed by FCS GROUP for the City
Task 9 | Integrate Feedback and Finalize the Cost Plan
Integrate stakeholder meeting feedback through the following subtasks
Task 9a Prepare alternatives to address feedback from the stakeholder meeting
Task 9b Review updated findings on one screen-share conference call
Task 9c Revise and finalize the documentation to reflect updates and the selected approach
Added Budget
The following budget includes added Tasks 8 and 9 for an additional authorized budget of $5045 bringing the total study budget to $19655
Principal PM Analyst Admin Total Tasks Support Labor Hours BudgetEffective Hourly Billing Rates $250 $175 $130 $85Task 1 Kick Off Meeting amp Background Review 4 2 6 $960Task 2 Data Collection amp Validation 4 12 16 $2260Task 3 Prepare the Full Cost amp 2 CFR Allocation Model 8 16 24 $3480Task 4 Review Results with City Staff 2 2 4 $610Task 5 Prepare Cost Allocation Plans 1 10 24 1 36 $5205Task 6 Finalize Cost Allocation Results amp Model Deliverable 1 2 6 1 10 $1465Task 7 Conduct Model Training 2 2 4 $630Total Project Budget 2 30 62 2 96 14610$ Amendment No 1 Task 8 Stakeholder Meeting amp Presentation 8 14 22 $3220Task 9 Integrate Feeback amp Finalize the Cost Plan 4 8 1 13 $1825Total Amendment No 1 Added Budget 12 22 1 35 $5045
Updated Study Budget with Amendment No 1 2 42 84 3 131 19655$
Consultant Hours
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item E2)
Touch Date Brief Date 02192019 Action Date 03052019
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Civic Center Rotating Art Gallery Recommendations
ATTACHMENTS Copies of proposed art
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Shelton Arts Commission is recommending the latest installation of the civic center rotating art gallery
project As approved by the City Council the civic center rotating art gallery policy and procedures have been followed with the following tasks
1 Call for Artist - The call for artists were distributed to local artists through press release art organizations and galleries The deadline for artist was January 18 2019 Twelve artists submitted proposals for the gallery
2 The Shelton Arts Commission met on January 29 2019 to jury the submittals 3 On February 19 2019 the Shelton Arts Commission is presenting the recommended art to
the City Council for approval Upon approval the art will be installed on March 5 2019 and in place through May 31 2019
The selected artists and work includes ARTIST MEDIUM TITLES
Brett Rude Acrylic Elephant Kiss Incident Enlightened Release
Collene Swenson Photo Print Bee on Fire Itrsquos a Hummer Darcy McNamara Jelutong Found Wood Cedar
Yellow Cedar A New Home Fledging Parliament Joy Nest Tidepool
Darishma Alphonse Mixed Media on Canvas Tidasana in the Geode Moon Mediation
Jason Cromwell Fabric Palouse Country Coastal Landscape Lake Cushman Overlook
Krystal Johnson-Toellner Photography Ape Cavern Moss Covered Tree Ruby Beach Seagulls
ANALYSISOPTIONSALTERNATIVES NA
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION NA PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION With Council consensus place the Shelton Arts Commissionrsquos recommended artists on the action agenda
for March 5 2019
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Elephant Kiss
Incident
Enlightened Release
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Bee on Fire
Itrsquos a Hummer
A New Home
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Fledging Parliament
Joy
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Nest
Tidepool
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Moon Mediation
Tidasana in the Geode
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Coastal Landscape
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Lake Cushman Overlook
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Palouse Country
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Ape Cavern
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Moss Covered Tree
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Ruby Beach Seagulls
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F1)
Touch Date 011419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE 2019 Sewer Comp Plan Update Contract
ATTACHMENTS 2019 Sewer Comp Plan Update
Contract
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The City is required by the Department of Ecology to update its Sewer Comprehensive Plan every six years the last update to the plan was completed in 2013 Staff advertised the Request for Qualifications throughout January and received proposals from two firms Gray amp Osborne Inc and Carollo Engineers A panel of three City staff members carefully reviewed and scored both proposals based on 1) Qualifications of the key personnel and firm 2) Past experience of the firm 3) Capability of the Consulting Team to complete the scope identified in the RFQ 4) Demonstrated understanding of the project and all major issues and 5) References The scores were totaled with Gray amp Osborne Inc scoring the highest with a sum of 279 points and Carollo Engineers having 269 points Gray amp Osborne Inc has provided a scope and budget which is included in the Contract as Exhibits A amp B and divided into two tasks Task 1 is for the completion of the Sewer Comp Plan and task 2 is to develop a Facilities Plan This Facilities Plan is within the Sewer Comp Plan and will identify what is needed at our current wastewater facilities to upgrade and potentially increase capacity Recently the City worked with Squaxin Island Tribe to apply for several grants through the Department of Ecology Squaxin Island Tribe was awarded $100000 for the design and development of a reclaimed water holding tank at the Satellite Wastewater Treatment Plant and $300000 for the design and development to divert the Mountain View sewer from the main plant to the satellite plant Both of these grants will provide funding for projects identified through the development of the Facilities Plan as well as pay for the cost of the Facilities Plan itself City staff is currently working with Squaxin Island Tribe to develop an interlocal agreement allowing the tribe to pass the grant funds to the City for the design and development of the projects identified The final Sewer Comprehensive Plan document meeting Department of Ecology requirements will be submitted to DOE for their approval ANALYSISOPTIONSALTERNATIVES The update to the Sewer Comprehensive Plan is a requirement of the Department of Ecology that the City must comply with there is no alternative to this requirement
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Council Briefing Form Revised 052318
BUDGETFISCAL INFORMATION The Council-approved budget for 2019 includes the update to the Sewer Comprehensive Plan which is identified as Task 1 in the Contract Task 2 funds will be reimbursed through the grant awarded to Squaxin Island from the Department of Ecology PUBLIC INFORMATION REQUIREMENTS Public involvement and input will be announced as the Sewer Comprehensive Plan progresses Information can also be obtained from the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the contract for the 2019 Sewer Comprehensive Plan Update by authorizing the Mayor to sign the agreement with Gray amp Osborne Incrdquo
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
CONTRACT FOR SERVICES
City of Shelton and Gray amp Osborne Inc
This Agreement is entered into by and between the City of Shelton Washington (the City) and Gray amp Osborne Inc (the Consultant) whose principal office is located at 2102 Carriage Dr SW Building I Olympia WA 98502 WHEREAS the City has determined the need to have engineering services performed for the 2019 Sewer Comprehensive Plan Update and WHEREAS the City opened proposals submitted in response to the Request for Qualifications on January 17 2019 and selected Gray amp Osborne Inc following review of proposals received and WHEREAS the City desires to have the Consultant perform such services pursuant to the following terms and conditions NOW THEREFORE IN CONSIDERATION OF the mutual benefits and conditions set forth below the parties hereto agree as follows 1 Scope of Services to be Performed by Consultant The Consultant shall provide an
update to the Sewer System Comprehensive Plan approvable by the Department of Ecology (DOE) in compliance with WAC 173-240 as well as the services as described in Exhibit A attached hereto and incorporated herein by this reference as if fully set forth in this Contract Up to fifteen (15) hard copies and electronic copies (PDF and Word document) of the final draft will be provided to the City for use and for final approval by DOE In performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services and the handling of any funds used in connection therewith this includes applicable prevailing wage requirements
2 Compliance with Applicable Industry Standards Laws and Requirements In
performing such services the Consultant shall at all times comply with all federal state and local laws applicable to the performance of such services It is the Consultantrsquos responsibility to identify and comply with such laws including but not limited to Washingtonrsquos laws against discrimination Washingtonrsquos Industrial Safety and Health Act and associated regulations Washingtonrsquos Unemployment Compensation provisions and any other applicable laws statutes regulations or requirements otherwise applicable to the services provided under this Agreement
3 Registration Licensing and Bonding Consultant shall at all times maintain appropriate
registration licensing and bonding applicable to professional services to be performed pursuant to this Agreement and has provided or will provide written evidence of the same to the City upon execution of this Agreement and shall require and produce the same with respect to any subcontractorsassignees (if the same are authorized by the City to perform pursuant to the terms of this Agreement)
Contract for Services2019 Sewer Comp Plan Update
Page 1 of 23 City of SheltonGray amp Osborne Inc
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
4 Time Devoted The Consultant shall devote such time as reasonably necessary for the
satisfactory performance of the services under this Agreement Should Client require additional services not included under this Agreement the Consultant shall make reasonable effort to provide such additional services within the time schedule without decreasing the effectiveness of the performance of services required under this Agreement and shall be compensated for such additional services as agreed between the Parties
5 Provisions of Facilities Equipment Personnel The Consultant shall furnish the
facilities equipment and personnel necessary to perform the services required under this Agreement unless otherwise provided herein
6 Compensation and Method of Payment The City shall pay the Consultant for services
rendered within thirty (30) days of receipt of an approvable invoice as well as the form titled Exhibit C attached hereto and incorporated herein by this reference The Consultant shall provide engineering services for this project at a cost not to exceed $320000 ($200000 for Task 1 and $120000 for Task 2 as identified in Exhibit B) If additional task authorizations are issued a new scope and budget will be requested The Consultant shall complete and return Exhibit D Tax Identification Number to the City prior to or along with the first billing voucher submittal The Consultant is required to have a City Business license and no payment will be made until one is obtained
7 Provisions for Changes in Scope of Consultant Services The Consultant agrees to
perform those services which are described in Exhibit A attached hereto Unless modified in writing and agreed to by both parties the duties of the Consultant shall not be construed to exceed those services The City and the Consultant agree that if additional duties are to be performed by the Consultant in the prosecution of this work the Consultant shall submit an additional or supplemental work program and upon the Cityrsquos approval shall be compensated on the same terms of this contract as previously stated or in a manner mutually agreed upon by both parties
8 Duration of Agreement This Agreement shall be in full force and effect for a period
commencing on the date of the last signature affixed hereto and ending June 1 2020 unless sooner terminated under the provisions hereinafter specified
9 Ownership and Use of Documents All documents drawings specifications and other
materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not The City shall hold the Consultant harmless for the Citys use of the documents drawings specifications and other materials outside of the project intended
10 Independent Consultant The Consultant and the City agree that the Consultant is an
Independent Contractor with respect to the services provided pursuant to this Agreement Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties Neither the Consultant nor any employee of the
Contract for Services2019 Sewer Comp Plan Update
Page 2 of 23 City of SheltonGray amp Osborne Inc
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement The City shall not be responsible for paying withholding or otherwise deducting any customary state or federal payroll deductions including but not limited to FICA FUTA state industrial insurance state workers compensation or otherwise assuming the duties of an employer with respect to the Consultant or any employee of the Consultant
In accordance with Shelton Municipal Code for the privilege of accepting or executing a contract with the City of Shelton irrespective of whether goods or services are delivered within or outside the city or whether the personrsquos office is within or outside the city the consultant is subject to the licensing requirements and business and occupation tax levied in SMC Chapters 504030 and 352060
11 Indemnification Hold Harmless
Consultant shall defend indemnify and hold the Public Entity its officers officials employees and volunteers harmless from any and all claims injuries damages losses or suits including attorney fees arising out of or resulting from the acts errors or omissions of the Consultant in performance of this Agreement except for injuries and damages caused by the sole negligence of the Public Entity
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 424115 then in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the Public Entity its officers officials employees and volunteers the Consultants liability including the duty and cost to defend hereunder shall be only to the extent of the Consultantrsquos negligence It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultantrsquos waiver of immunity under Industrial Insurance Title 51 RCW solely for the purposes of this indemnification This waiver has been mutually negotiated by the parties The provisions of this section shall survive the expiration or termination of this Agreement
A Insurance Term
The Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant its agents representatives or employees
B No Limitation
The Consultantrsquos maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance or otherwise limit the Public Entityrsquos recourse to any remedy available at law or in equity
C Minimum Scope of Insurance
The Consultant shall obtain insurance of the types and coverage described below
Contract for Services2019 Sewer Comp Plan Update
Page 3 of 23 City of SheltonGray amp Osborne Inc
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
1 Automobile Liability insurance covering all owned non-owned hired and leased vehicles Coverage shall be as least as broad as Insurance Services Office (ISO) form CA 00 01
2 Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises operations stop-gap independent contractors and personal injury and advertising injury The Public Entity shall be named as an additional insured under the Consultantrsquos Commercial General Liability insurance policy with respect to the work performed for the Public Entity using an additional insured endorsement at least as broad as ISO CG 20 26
3 Workersrsquo Compensation coverage as required by the Industrial Insurance laws of the State of Washington
4 Professional Liability insurance appropriate to the Consultantrsquos profession D Minimum Amounts of Insurance
The Consultant shall maintain the following insurance limits
1 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1000000 per accident
2 Commercial General Liability insurance shall be written with limits no less than $1000000 each occurrence $2000000 general aggregate
3 Professional Liability insurance shall be written with limits no less than $1000000 per claim and $1000000 policy aggregate limit
E Other Insurance Provision
The Consultantrsquos Automobile Liability and Commercial General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance as respect the Public Entity Any insurance self-insurance or self-insured pool coverage maintained by the Public Entity shall be excess of the Consultantrsquos insurance and shall not contribute with it
F Acceptability of Insurers
Insurance is to be placed with insurers with a current AM Best rating of not less than AVII
G Verification of Coverage
The Consultant shall furnish the Public Entity with original certificates and a copy of the amendatory endorsements including but not necessarily limited to the additional insured
Contract for Services2019 Sewer Comp Plan Update
Page 4 of 23 City of SheltonGray amp Osborne Inc
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
endorsement evidencing the insurance requirements of the Consultant before commencement of the work
H Notice of Cancellation
The Consultant shall provide the Public Entity with written notice of any policy cancellation within two business days of their receipt of such notice
I Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract upon which the Public Entity may after giving five business days notice to the Consultant to correct the breach immediately terminate the contract or at its discretion procure or renew such insurance and pay any and all premiums in connection therewith with any sums so expended to be repaid to the Public Entity on demand or at the sole discretion of the Public Entity offset against funds due the Consultant from the Public Entity
J Public Entity Full Availability of Consultant Limits
If the Consultant maintains higher insurance limits than the minimums shown above the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Consultant irrespective of whether such limits maintained by the Consultant are greater than those required by this contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Consultant
12 Record Keeping and Reporting
A The Consultant shall maintain accounts and records including personnel property financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement The Consultant shall also maintain such other records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement
B These records shall be maintained for a period of seven (7) years after termination
hereof unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 4014 and by the City
13 Audits and Inspections The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection review or audit as allowed by law during the performance of this Agreement The City shall have the right to conduct an audit of the Consultants financial statement and condition and to a copy of the results of any such audit or other examination performed by or on behalf of the Consultant
Contract for Services2019 Sewer Comp Plan Update
Page 5 of 23 City of SheltonGray amp Osborne Inc
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
14 Termination This Agreement may at any time be terminated for any reason by the City
upon giving to the Consultant thirty (30) days written notice of the Citys intention to terminate the same If the Consultants insurance coverage is canceled for any reason the City shall have the right to terminate this Agreement immediately Consultant will be paid for satisfactory work performed through the date of termination
15 Discrimination Prohibited The Consultant shall not discriminate against any
employee applicant for employment or any person seeking the services of the Consultant under this Agreement on the basis of race color religion creed sex age national origin marital status or presence of any sensory mental or physical handicap or any other protected class
16 Assignment and Subcontract The Consultant shall not assign or subcontract any
portion of the services contemplated by this Agreement without the prior written consent of the City
17 Entire Agreement This Agreement and Exhibits A B C amp D contain the entire
agreement between the parties hereto and no other agreements oral or otherwise regarding the subject matter of this Agreement shall be deemed to exist or bind either party Either party may request changes to the Agreement Proposed changes which are mutually agreed upon and signed by each parties authorized signatory shall be incorporated by written amendments to this Agreement
18 Notices The designated project representative for the City of Shelton is Craig Gregory Public Works Director City of Shelton 525 West Cota Street Shelton Washington 98584 Phone number (360) 432-5125
Email craiggregorysheltonwagov
Notices to the City shall be sent to the address noted above
The designated project representative for the Consultant is Dominic Miller PE Notices to the Consultant shall be sent to the following address
Dominic Miller PE Principal-in-Charge
Gray amp Osborne Inc 2102 Carriage Drive SW Building I Olympia WA 98502
Phone number (360)292-7481 Email dmillerg-ocom
Contract for Services2019 Sewer Comp Plan Update
Page 6 of 23 City of SheltonGray amp Osborne Inc
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
19 Applicable Law Venue Attorneysrsquo Fees This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington In the event any suit arbitration or other proceeding is instituted to enforce any term of this Agreement the parties specifically understand and agree that venue shall be exclusively in Mason County Washington The prevailing party in any such action shall be entitled to its attorneysrsquo fees and costs of suit
20 Representation of Consultant The Consultant represents to the City that it has no
conflict of interest in performing any of the services set forth in Exhibit A In the event that the Consultant is asked to perform services for a project with which it may have a conflict it will disclose such conflict to the City At the discretion of the City the City may direct the Consultant to refrain from entering into a contract with representatives of the conflicting project
21 Invoice and Activity Report The Consultant shall provide an activity report with each invoice highlighting services provided during the billing period upcoming activities and emerging management issues
CONTRACT SIGNATURES DATED this day of 2019 CITY OF SHELTON GRAY amp OSBORNE INC By _________________________________ By _______________________________ Bob Rogers Mayor Signature Printed Name and Title ___________________________________ AttestAuthenticated ____________________________________ City Clerk (or witness to signature)
Contract for Services2019 Sewer Comp Plan Update
Page 7 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
EXHIBIT A
SCOPE OF WORK
CITY OF SHELTON
SEWER COMPREHENSIVE PLAN UPDATE
This scope of work identifies tasks to complete a Sewer Comprehensive Plan Update for
the City of Shelton The Plan will address comprehensive planning needs for wastewater
collection treatment and reuse systems for the next 20 years The Plan will be prepared
in accordance with the requirements of the Revised Code of Washington (RCW) Section
9048 Water Pollution Control Washington Administrative Code (WAC) Section 173-
240-050 General Sewer Plan WAC 173-240-060 Engineering Report and the
Washington State Departments of Ecology (Ecology) and Health (DOH) regulations
governing such plans The Plan will be coordinated with local and regional planning
efforts The organization of the Plan will be as follows
Executive Summary
Chapter 1 ndash Introduction
Chapter 2 ndashService Area Characteristics
Chapter 3 - Land Use and Population Projections
Chapter 4 ndash Regulatory Requirements
Chapter 5 ndash Existing Facilities
Chapter 6 ndash Wastewater Flow and Loading Projections and Design Criteria
Chapter 7 ndash Collection System Model and Analysis
Chapter 8 ndash Wastewater Treatment Plant Analysis
Chapter 9 ndash Water Reclamation Plant and Water Reuse Analysis
Chapter 10 ndash Capital Improvement Plan
Chapter 11 - Financial Plan
Appendix A - SEPA Checklist
Appendix B ndash Infiltration and Inflow Assessment
Appendix C ndashWastewater Collection System Modeling Report
Appendix D - Water Quality Mixing Zone Update
Appendix E - Stakeholder and Public Participation Process
Appendix F ndash Financial Analysis
The following list identifies the tasks required to complete the Plan and milestones for
deliverables to the City
The project is broken down into two major tasks ndash Task 1 General Sewer Plan and Task
2 Wastewater Facility and Reuse Plan Exhibits B-1 and B-2 attached with this scope of
work indicate the estimated time required to complete Tasks 1 and 2 respectively
shown in the scope of work and the estimated project cost The following subtasks are
described below
Contract for Services2019 Sewer Comp Plan Update
Page 8 of 23 City of SheltonGray amp Osborne Inc
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Task 1 - General Sewer Plan
Task 11 ndash Project Management Administration and Liaison
Task 12 ndash Background Information Service Area Characterization Population
Projections
Task 13 - Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Task 15 ndash Collection System Evaluation
Task 16 ndashWastewater Treatment and Reuse Evaluation
Task 17ndash Capital Improvement Plan
Task 18ndash Financial Analysis
Task 19 - Environmental Review
Task 110 ndash Work Sessions and Public Meetings
Task 111 ndash Plan Compilation and Distribution
Task 112 ndash Submit to Agencies for Review
Task 2 - Wastewater Facility and Reuse Plan
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Task 23 ndash Water Reuse Analysis
The following is a detailed description of the work to be performed under each task listed
above
TASK 1 ndash GENERAL SEWER PLAN
Task 11 ndash Project Management Administration and Liaison
Manage and control projected budget and schedule
Submit monthly project summaries to keep City advised on schedule and
budget
Meet with Ecology as necessary to obtain Plan approval
Conduct internal quality assurancequality control (QAQC) meetings of each
milestone prior to submittal
Task 12 -Background Information and Service Area Characterization and
Population Projections
Describe the purpose and need for the Plan
Contract for Services2019 Sewer Comp Plan Update
Page 9 of 23 City of SheltonGray amp Osborne Inc
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Gather and review existing reports agreements regulations (including City
codes and policies) design documents operating reports and maps to
determine characteristics of the existing wastewater collection and treatment
systems and analyze issues affecting the Plan
Identify drainage basins based on the existing collection system layouts and
locations of existing lift stations Identify locations for flow monitoring
Identify existing commercial industrial institutional governmental and
recreational site customers
Prepare figures including climate topography geologysoils locations of
surface water and groundwater sources and sensitive areas (eg wetlands
steep slopes wildlife habitat)
Develop population projections for 10 and 20 years and buildout based on the
projected growth provided by the City
Identify and discuss federal state and local regulations that affect wastewater
system planning construction and operation The regulatory update will
particularly focus on new and changes regulations such as the new State
Reclaimed Water Rule the new State Water Quality Standards and receiving
water shellfish issues in Oakland Bay and Hammersley Inlet
Deliverables
Draft Chapters 2 and 3 - Service Area Characteristics and Land Use and
Population Projections
Draft Chapter 4 - Regulatory Requirements
Task 13 ndash Wastewater Flow Projections and Design Criteria
Based on existing WWTP and WRP records determine critical influent
wastewater characteristics including BOD TSS and nitrogen in order to
evaluate their impact on treatment facilities and the ability to comply with
permit effluent limitations Recommend limited field sampling and analysis
to verify the characteristics if necessary
Estimate the amount of II entering the treatment facilities based on
information collected in Task 13
Develop estimates of residential per capita commercial institutional
governmental and industrial sanitary flows based on water use records
Contract for Services2019 Sewer Comp Plan Update
Page 10 of 23 City of SheltonGray amp Osborne Inc
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Establish design flows characteristics and loadings of wastewater (BOD
TSS TKN etc) Develop design flows and loadings for annual average
maximum month peak day and peak hour flows to the treatment facilities for
current and project population and commercial sources during the planning
period
Develop peak hour design flows for lift stations and collection system
pipelines
Summarize collection system and treatment plant design criteria established
by the City and Ecology and review and update existing minimum design
criteria as necessary in relation to Ecology requirements and current standards
for the City
Deliverables
Draft Chapter 6 ndash Wastewater Flow Projections and Design Criteria
Task 14 ndashInfiltrationInflow Assessment
Perform and document inspections of sewer manholes with the assistance of
the City Assume City supplies one person to assist with inspection
(Maximum of 4 hours)
Evaluate the data from the Cityrsquos efforts to complete flow monitoring TV
inspection and smoke testing Incorporate into II Assessment
Conduct television inspection of prioritized sewers (Maximum $10000 for
subconsultant) Review TV video and summarize findings
Summarize all previous efforts to identify and remove II manhole and pipe
rehabilitation replacement and recent City data collection (pump station run
time data and video inspection)
Evaluate and quantify II based on WWTP flow records and previous and new
data collection work including TV inspection videos manhole inspection
flow monitoring data run-time data analysis and smoke testing
The information from the II Assessment will used in the collection system
evaluation which will include hydraulic modeling condition assessment
alternatives analysis and development of a collection system capital
improvement plan
Contract for Services2019 Sewer Comp Plan Update
Page 11 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Deliverables
Draft Chapter 5 ndash Existing Facilities
Appendix InfiltrationInflow Study ndash Technical Memorandum
Milestone 1 Meet with City to review Chapters 1 through 6 and receive comments
Task 15 - Collection System Evaluation
Produce a service area map showing current and future boundaries and
provide a description of those boundaries for the Shelton service areas Use
previous engineering and planning studies as sources of information on the
current and future service areas Identify and describe lift stations and
different types of existing collection systems conventional gravity force
main etc All mapping shall be prepared in GIS format
Inspect the Cityrsquos pump stations to evaluate condition and identify necessary
capital improvements and OampM issues
Provide limited targeted survey of existing facilities as necessary
Import the data from the existing DHI MOUSE model into current Infosewer
GIS software
Expand the pipes and areas modeled from the skeleton currently modeled
based on survey of key manholes to improve the accuracy of the model (The
existing model used assumed rather than surveyed rims inverts and slopes
for much of the City
Use the new flow monitoring data pump station run time and field
observations to calibrate the model
Use the sewer model to assess how the existing sewer system can convey the
existing and projected sewer flows for the immediate future and out to 10
years 20 years and buildout
Provide prioritized recommendations priorities and cost estimates for inflow
source correction manhole and pipeline rehabilitation repair or replacement
to remove II
Recommend collection system improvements based on the results of the work
above and develop an implementation schedule and estimates of probable
project costs Include recommended projects in the CIP
Contract for Services2019 Sewer Comp Plan Update
Page 12 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Deliverables
Draft Chapter 7 - Collection System Analysis
Task 16 ndash Wastewater Treatment and Water Reuse Evaluation
Attend phone conference or in-person meeting with the Department of
Ecology and Department of Health Shellfish Program regarding issues
affecting the discharge into Oakland Bay Hammersley Inlet
Review existing mixing zone dilution factors and associated documentation
for the discharge into Oakland Bay Hammersley Inlet
Update mixing zone reasonable potential analysis based on new water
quality standards and possible new nutrient limitations Identify potential new
permit limits Note Scope does not include field work and mixing zone
water quality modeling is limited to 8 hours
Perform site visits to the WWTP and WRP to determine condition of existing
facilities and equipment verify equipment model numbers discuss operation
and maintenance procedures and operation challenges with the operators
Describe existing wastewater treatment water reuse and effluent disposal
facilities including the existing WWTP and outfall and WRP Address
design criteria plant data physical layout and current condition of equipment
and structures
Summarize the design criteria for existing facilities based on available
information provided by the City
Describe the condition of the existing system facilities based on site visits and
interviews with Public Works staff
Develop and describe alternatives for treatment of wastewater reuse of
reclaimed water and reuse of biosolids for 10- and 20-year projected flows
and loadings
Provide recommended alternatives with order of magnitude capital and
operating costs
Document findings in Chapters 8 and 9 (Note More detailed effort completed
within Task 2 Wastewater Facility and Reuse Plan if authorized)
Contract for Services2019 Sewer Comp Plan Update
Page 13 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Deliverables
Draft Chapter 8 ndash Wastewater Treatment System Analysis
Draft Chapter 9 - Wastewater Treatment and Water Reuse Evaluation
Milestone 2 Meet with City to review Chapters 8 and 9 and receive comments
Task 17 ndash Capital Improvement Plan
Identify recommended lift station and collection system improvements
Identify recommended wastewater treatmentdisposal facility improvements
Develop 6- 10- and 20-year Capital Improvement Plans (CIPs) for the
collection and wastewater facilities system based on the system inspection
interviews with maintenance personnel and evaluations performed for this
Plan
Prioritize projects and show implementation schedule based on cost available
funding and existing system needs and facilities needed to serve growth
Deliverables
Draft Chapter 10 ndash Capital Improvement Plan
Task 18 ndash Financial Analysis
Describe and assess the current financial status of the utility
Discuss the available potential funding sources for system improvements
including potential grant and loan programs Assess the Citys ability to obtain
grants and loans and incorporate these potential funds in the financing
analysis for the recommended projects
Evaluate the impact on rates of the recommended projects and operation and
maintenance costs under various alternative funding methods
Project sewer utility revenues and expenses for the planning period based on
a review of historical cash flow and recommended capital improvements
Contract for Services2019 Sewer Comp Plan Update
Page 14 of 23 City of SheltonGray amp Osborne Inc
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Deliverables
Draft Chapter 11 - Financial Plan
Milestone 3 ndash Meet with City to review Chapters 10 and 11 and receive comments
Task 19ndash Environmental Analysis And Documentation
Prepare a SEPA checklist for the Plan Provide draft SEPA checklist for City
review Incorporate comments and provide final SEPA checklist
Prepare SERP and federal cross-cutters documentation for the Plan
Deliverables
SEPA Checklist for City SEPA determination and advertisement
SERP documentation for inclusion in SRF funding application
Task 110 ndash Work Sessions And Public Meetings
Attend kickoff meeting with City staff to obtain project information define
project goals and objectives and discuss system needs and alternative
improvements
Attend three review meetings with City staff to review deliverables
Attend up to three local stakeholderpublic meetings or workshops to discuss
progress and findings of project
Meet with Ecology as necessary to obtain their approval
Conduct up to 2 phone conferences with the Department of Corrections to
discuss the feasibility of water reuse
Deliverables
Meeting minutes
Meeting graphics
Contract for Services2019 Sewer Comp Plan Update
Page 15 of 23 City of SheltonGray amp Osborne Inc
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Task 111 ndash Plan Compilation And Distribution
Assemble the information developed in the previous tasks into the draft
General SewerWastewater Facilities Plan
Milestone 4 ndash Draft General SewerWastewater Facilities Plan to the City for review
Task 112 ndash Submit To Agencies For Review
Submit the draft Plan to Ecology Shelton PUD DOC and DOH for review
and comment
Incorporate review comments
Submit the final Plan to the City and Ecology for approval
Provide three hard copies of the final Plan to the City
Compile a PDF file of the entire Plan with figures in CD format and provide
to both City
TASK 2 - WASTEWATER FACILITY AND REUSE PLAN
Task 21 ndash Mountain View Sewer Basin Diversion Analysis
Develop estimates for projected Mountain View Basin flows (peak hour peak
day maximum month annual average and loadings (BOD and TSS)
Identify preferred location and establish design criteria for a lift station to
convey wastewater from the Mountain View Basin to the WRP
Evaluate alternatives for a force main to convey wastewater from the
Mountain View Basin and select a recommended alternative
Develop capital and operating costs for the diversion of Mountain View Basin
wastewater to the WRP
Contract for Services2019 Sewer Comp Plan Update
Page 16 of 23 City of SheltonGray amp Osborne Inc
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Task 22 ndash Wastewater Treatment Water Reclamation Evaluation
Evaluate WWTP and WRP for ability to meet existing and projected NPDES
Permit Limits at 10- and 20-year projected flows and loadings
Determine and describe required quantities and sizes of the various equipment
and components of the recommended WWTP and WRP facilities for 10- and
20-year flows and loadings Base calculations on project design flows and
loadings as determined in Task 13 above
Evaluate existing data regarding the existing outfalls and reuse conveyance
facilities and capacity to convey 20-year projected effluent flows
For necessary or desired upgrades to WWTP WRP infrastructure compare
wastewater treatment alternatives based on a matrix of design criteria
including as a minimum the following
Reliability proven performance and stability of operation
Compatibility with existing systems site layouts and process
configurations
Effluent quality and ability to meet permit limits
Expansion capabilities including phasing of construction
Aesthetics and visibility (profile)
Maintenance requirements
Operational complexity
Adaptability to higher treatment level
Regulatory agency acceptance
Energy efficiency
Relative magnitude of capital cost
Relative magnitude of operating cost and
Layout for ultimate expansion on the site
Evaluate existing treatment process capacity to meet 20-year capacity needs
current and projected discharge permit requirements and other stipulations of
the regulatory agencies
Screen all reasonable alternatives for wastewater treatment including upgrades
to existing plants and re-routing flows between the WWTP and WRP as
evaluated in Task 21 Develop a short list of 2 to 3 preferred alternatives
For each alternative on the short list provide descriptions and develop
WWTPWRP conceptual site plan showing recommended improvements
Contract for Services2019 Sewer Comp Plan Update
Page 17 of 23 City of SheltonGray amp Osborne Inc
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
With City and stakeholder input select recommended WWTPWRP
alternative(s)
Provide preliminary site layouts mass balances and hydraulic profiles for
recommended alternative
Examine the current method of WWTP waste solids treatment (thickening and
mechanical drying to generate Class A Exceptional Quality biosolids)
estimate quantities of solids in the future and develop 20-year repair and
replacement schedule Investigate options for long-term management for
biosolids generated at the treatment facilities
Provide capital and operation and maintenance cost estimates for
recommended future wastewater treatment and biosolids management
Prepare an analysis of potential energy and water efficiency measures for
incorporation into the preferred alternative identified in the plan
Task 23 ndash Water Reuse Analysis
Identify potential uses of reclaimed water and quality of water required
Determine treatment requirements and regulatory issues including water
rights issues affecting water reuse Comment on the technical and economic
feasibility of water reuse options Prepare conceptual cost estimates of water
reuse systems to support this analysis
Evaluate the potential for augmentation of Goldsborough Creek through
provision of reclaimed water to the Creek (through wetlands or ground) or to
the Washington Corrections Center (reducing well water consumption by
WCC and thus increasing groundwater available for the creek Evaluate the
possibility of treating and reusing additional flow from the Mountain View
basins if rerouted
Provide preliminary impairment analysis for Goldsborough Creek
augmentation alternative
Attend phone conference or in-person meeting with Squaxin Tribe regarding
Goldsborough Creek reuse opportunity
Attend phone conference or in-person meeting with WSDOC regarding
opportunities for reuse
Contract for Services2019 Sewer Comp Plan Update
Page 18 of 23 City of SheltonGray amp Osborne Inc
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
SCHEDULE
A proposed schedule is provided below
Milestone Date
Notice to Proceed February 19 2019
Preliminary Chapters Complete April 18 2019
Infiltration and Inflow Analysis Complete May 15 2019
Collection System Evaluation Complete August 7 2019
WWTP WRP Water Reuse Evaluation Complete September 10 2019
Capital Improvement Plan Complete September 24 2019
Draft Plan Complete October 8 2019
Plan Submitted to Ecology November 13 2019
Plan Approval December 19 2019
Contract for Services2019 Sewer Comp Plan Update
Page 19 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Ho
urs
Ele
ctr
ical
En
gin
eer
Hou
rs
En
vir
on
Sp
ecia
list
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 1
1 ndash
Pro
ject
Man
agem
ent
Adm
in
and L
iais
on
12
24
Tas
k 1
2 ndash
Bac
kgro
und I
nfo
rmat
ion
Ser
vic
e A
rea
Ch
arac
teri
zati
on
P
opul
P
roj
L
and U
se4
812
32
16
Tas
k 1
3 -
Was
tew
ater
Flo
w P
roje
ctio
ns
amp D
esig
n C
rite
ria
48
16
16
Tas
k 1
4 ndash
Infi
ltra
tion
Infl
ow
Ass
essm
ent
12
24
64
100
64
Tas
k 1
5 ndash
Coll
ecti
on S
yst
em E
val
uat
ion
16
24
80
120
880
30
Tas
k 1
6 ndash
Was
tew
ater
Tre
atm
ent
and R
euse
Eval
uat
ion
16
32
64
48
88
80
Tas
k 1
7ndash
Cap
ital
Im
pro
vem
ent
Pla
n12
16
32
32
44
Tas
k 1
8ndash
Fin
anci
al A
nal
ysi
s8
84
Tas
k 1
9 -
En
vir
on
men
tal
Rev
iew
22
48
Tas
k 1
10
ndash W
ork
Ses
sions
and P
ubli
c M
eeti
ngs
48
48
Tas
k 1
11
ndash P
lan
Com
pil
atio
n a
nd D
istr
ibuti
on
28
16
16
8
Tas
k 1
12
ndash S
ub
mit
to A
gen
cies
for
Rev
iew
24
88
136
202
284
368
12
20
48
248
30
$170
$155
$140
$115
$130
$130
$95
$85
$175
$231
20
$313
10
$397
60
$423
20
$15
60
$26
00
$45
60
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
1715
60
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)370
$
Pri
nti
ng
570
$
Su
bco
nsu
ltan
t
Fin
anci
al S
ervic
es (
FC
S G
roup
LL
C)
250
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 25
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
2000
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Fu
lly B
urd
ened
Lab
or
Cost
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Task
1 -
Gen
eral
Sew
er P
lan
Task
s
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 20 of 23 City of SheltonGray amp Osborne Inc
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Prin
cip
al
Hou
rs
Proje
ct
Man
ager
Hou
rs
Proje
ct
En
gin
eer
Hou
rs
Civ
il
En
gin
eer
Str
uctu
ral
En
gin
eer
Hou
rs
Ele
ctr
ical
En
gin
eer
Hou
rs
Au
toC
AD
GIS
Tech
Hou
rs
Su
rvey
Crew
Hou
rs
Tas
k 2
1 ndash
Mounta
in V
iew
Bas
in D
iver
sion E
val
uat
ion
616
32
40
64
30
Tas
k 2
2 ndash
Was
tew
ater
Tre
atm
ent
Wat
er R
ecla
mat
ion E
val
32
88
96
64
16
24
160
Tas
k 2
3 ndash
Wat
er R
euse
Pla
n12
32
20
32
24
50
136
148
136
16
24
248
30
$170
$155
$140
$11
5$130
$130
$85
$175
$85
00
$210
80
$207
20
$15
640
$20
80
$31
20
$210
80
$52
50
Tota
l F
ull
y B
urd
ened
Lab
or
Cost
974
70
$
Dir
ect
Non
-Sal
ary C
ost
Mil
eage
amp E
xp
ense
s (m
ilea
ge
c
urr
ent
IRS
rat
e)330
$
Pri
nti
ng
200
$
Su
bco
nsu
ltan
t
Hyd
rogeo
logic
al (
Asp
ect
Consu
ltin
g
LL
C)
200
00
$
Su
bco
nsu
ltan
t O
ver
hea
d (
10
) 20
00
$
TO
TA
L E
ST
IMA
TE
D C
OS
T
1200
00
$
A
ctu
al l
abor
cost
wil
l be
bas
ed o
n e
ach
em
plo
yee
s a
ctu
al r
ate
E
stim
ated
rat
es a
re f
or
det
erm
inin
g t
ota
l es
tim
ated
cost
on
ly F
ull
y b
urd
ened
bil
lin
g r
ates
in
clu
de
dir
ect
sala
ry c
ost
over
hea
d an
d p
rofi
t
EX
HIB
IT B
EN
GIN
EE
RIN
G S
ER
VIC
ES
SC
OP
E A
ND
ES
TIM
AT
ED
CO
ST
Task
2 -
Wast
ew
ate
r F
acil
ity
an
d R
eu
se P
lan
Fu
lly B
urd
ened
Lab
or
Cost
Task
s
Hou
r E
stim
ate
Est
imat
ed F
ull
y B
urd
ened
Bil
ling R
ate
Cit
y o
f S
helt
on
- S
ew
er
Com
pre
hen
sive P
lan
Update
Gamp
O
20
19
21
4
Contract for Services2019 Sewer Comp Plan Update
Page 21 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
EXHIBIT C
City of Shelton Billing Voucher
To City of Shelton Submittal No__________ 525 West Cota Shelton Washington 98584 Phone (360) 426-9731 FAX (360) 426-7746 Consultant _______________________________________ Telephone ( ) ______________ Mailing Address _______________________________________________________________ Project Title __________________________________________________________________ Contract Period ______________________ Reporting Period __________________________ Amount requested this invoice $________________ Invoice Number ________________ Date of Invoice ______________ (Attach Invoice) ________________________________ Authorized Signature -------------------------------------------------------------------------------------------------------- BUDGET SUMMARY Total contract amount $____________________ Previous payments $____________________ Current request $____________________ Total requested this contract to date $____________________ Balance remaining $____________________ Note If applicable submit a separate voucher for each project which is funded by your City of Shelton contract --------------------------------------------------------------------------------------------------------
For Department Use Only
____________________________ Date Director of Public Works
Contract for Services2019 Sewer Comp Plan Update
Page 22 of 23 City of SheltonGray amp Osborne Inc
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
EXHIBIT D
CITY OF SHELTON 525 West Cota Street Shelton WA 98584
Phone (360) 426-9731 FAX (360) 426-7746
TAX IDENTIFICATION NUMBER
In order for you to receive reimbursement from the City of Shelton we must have either a Tax Identification Number or a Social Security Number The Internal Revenue Code requires a Form 1099 for payments to every person or organization other than a corporation for services performed in the course of trade or business Please complete the following information request form and return it to the City of Shelton before or along the submittal of the first billing voucher
Please check the appropriate category ___Corporation ___Partnership ___Government Agency ___IndividualProprietor ___Other (please explain) Tax Identification ______________________ Social Security _________________________ Print Name_______________________________________________________ Print Title________________________________________________________ Business Name____________________________________________________ Business Address __________________________________________________ Business Phone____________________________________ Business e-mail ___________________________________________________ _____________________________ ______________________ Authorized Signature (required) Date
Contract for Services2019 Sewer Comp Plan Update
Page 23 of 23 City of SheltonGray amp Osborne Inc
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F2)
Touch Date 012319 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Basin 3 Project Update ATTACHMENTS Basin 3 Quantities Projection Basin 3 Sidewalk amp Paving Map Basin 3 Sidewalk Slides
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION The Basin 3 Sewer Rehabilitation project which commenced in March of 2018 has been progressing towards an anticipated completion date of late Spring 2019 Our Public Works staff has been working diligently to remain up-to-date on quantities and costs of each bid item all 178 of them to be good stewards of public funds Through outstanding efforts of staff it appears we could potentially come in under budget by almost one million dollars This cost-savings provides us with enough reserves to construct new sidewalks and ADA ramps in select areas that were not originally included in the bid items but are required per the WSDOT Standards and our own City Standards and still come in under budget ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION There is no additional cost to the City unless a major unforeseen event occurs causing our funds to be utilized to repair something else within the project this project is 100 fully funded through grants PUBLIC INFORMATION REQUIREMENTS Information on the project can be found on our City website or through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move for the remaining grant funds to be expended on the design and construction of
ADA compliant curbs and sidewalks per WSDOT and City Standards for the Basin 3 project and allow for no more than $200000 be set aside from the street fund as contingency for potential cost overrunsrdquo
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
A-1 Minor Change EST 1 $ 25000000 $ 25000000 026 $ 25000000 $ 6500000 $ (18500000)
A-2 Final Cleanup LS 1 $ 1906865 $ 1906865 1 $ 1906865 $ 1906865 $ -
A-3 Project Construction Survey and Staking LS 1 $ 2250000 $ 2250000 1 $ 2250000 $ 2250000 $ -
A-4 ErosionWater Pollution Control LS 1 $ 500000 $ 500000 1 $ 500000 $ 500000 $ -
A-5 Spill Prevention Control and Countermeasures Plan LS 1 $ 50000 $ 50000 1 $ 50000 $ 50000 $ -
A-6 1-07 Pothole Existing Utilities EA 150 $ 25000 $ 3750000 60 $ 25000 $ 1500000 $ (2250000)
A-7 Mobilization LS 1 $ 34437433 $ 34437433 1 $ 34437433 $ 34437433 $ -
A-8 1-09 Project Sign EA 2 $ 85000 $ 170000 2 $ 85000 $ 170000 $ -
A-9 Project Temporary Traffic Control LS 1 $ 32000000 $ 32000000 1 $ 32000000 $ 32000000 $ -
A-10 Clearing and Grubbing LS 1 $ 27825000 $ 27825000 1 $ 27825000 $ 27825000 $ -
A-11 Removal of Structure and Obstruction LS 1 $ 5720000 $ 5720000 1 $ 5720000 $ 5720000 $ -
A-12 Fuel Tank EA 1 $ 480000 $ 480000 0 $ 480000 $ - $ (480000)
A-13 Fuel Tanks EA 1 $ 480000 $ 480000 1 $ 480000 $ 480000 $ -
A-14 2-03 Roadway Excavation Incl Haul CY 1000 $ 2800 $ 2800000 111 $ 2800 $ 310800 $ (2489200)
A-15 Construction Geotextile SY 1017 $ 275 $ 279675 20518 $ 275 $ 564245 $ 284570
A-16 4-04 58 In Minus Basalt TN 707 $ 2300 $ 1626100 8252 $ 2300 $ 1897960 $ 271860
A-17 4-04 Ballast TN 3640 $ 2450 $ 8918000 5693 $ 2450 $ 13948169 $ 5030169
A-18 5-01 CSTC TN 584 $ 2100 $ 1226400 97288 $ 2100 $ 2043048 $ 816648
A-19 5-04 HMA CL 12-In PG 64-22 TN 970 $ 13100 $ 12707000 101707 $ 13100 $ 13323617 $ 616617
A-20 5-04 HMA CL 12-In PG 64-22 TN 36 $ 19500 $ 702000 59 $ 19500 $ 1146795 $ 444795
A-21 5-05 Cement Concrete 3 Day CY 204 $ 105000 $ 21420000 101 $ 105000 $ 10605000 $ (10815000)
A-22 7-04 Abandon Existing Manhole EA 14 $ 79500 $ 1113000 4 $ 79500 $ 318000 $ (795000)
A-23 7-05 Manhole 48-In Diam Type 1 EA 59 $ 585000 $ 34515000 55 $ 585000 $ 32175000 $ (2340000)
A-24 7-05 Connection to Existing Manhole EA 44 $ 41000 $ 1804000 10 $ 41000 $ 410000 $ (1394000)
A-25 7-05 Outside Drop Manhole Connection EA 1 $ 576000 $ 576000 0 $ 576000 $ - $ (576000)
A-26 7-05 Sewer Main Lamphole EA 6 $ 98000 $ 588000 8 $ 98000 $ 784000 $ 196000
A-27 7-08 Extra Excavation Incl Haul CY 414 $ 3525 $ 1459350 21063 $ 3525 $ 742471 $ (716879)
A-28 7-08 Bank Run Gravel for Trench Backfill TN 29440 $ 1150 $ 33856000 6336 $ 1150 $ 7286021 $ (26569980)
A-29 7-08 Controlled Density Fill CY 1472 $ 8475 $ 12475200 12 $ 8475 $ 101700 $ (12373500)
A-30 7-08 Trench Dam EA 13 $ 14000 $ 182000 10 $ 14000 $ 140000 $ (42000)
A-31 Plug Existing Pipe EA 47 $ 20000 $ 940000 48 $ 20000 $ 960000 $ 20000
A-32 7-09 Ductile Iron Pipe for Water Main 8-In Diam LF 39 $ 10800 $ 421200 0 $ 10800 $ - $ (421200)
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Item No Spec Section Description Unit Quantity Unit Price - Contract
Amount Total AmountEst Final
Completion Quantity
Unit Price - Contract Amount
Est Final Completion
Amount
Estimated Cost Saving at
Completion
SCHEDULE 1 ndash BASIN 3 REHABILITATION AND REPLACEMENT
A-33 Ductile Iron Pipe for Water Main 12-In Diam LF 43 $ 11950 $ 513850 65 $ 11950 $ 776750 $ 262900
A-34 7-17 PVC Sanitary Sewer Pipe 6-In Diam LF 100 $ 6850 $ 685000 2230 $ 6850 $ 1527550 $ 842550
A-35 7-17 PVC Sanitary Sewer Pipe 8-In Diam LF 6950 $ 5335 $ 37078250 65393 $ 5335 $ 34886899 $ (2191351)
A-36 7-17 PVC Sanitary Sewer Pipe 12-In Diam LF 3221 $ 6250 $ 20131250 32073 $ 6250 $ 20045313 $ (85938)
A-37 7-17 CIPP Sanitary Sewer Pipe 8-In Diam LF 3291 $ 3136 $ 10320576 33691 $ 3136 $ 10565498 $ 244922
A-38 7-17 CIPP Sanitary Sewer Pipe 15-In Diam LF 2579 $ 5150 $ 13281850 25339 $ 5150 $ 13049585 $ (232265)
A-39 7-17 CIPP Lateral Reinstatement EA 71 $ 14100 $ 1001100 60 $ 14100 $ 846000 $ (155100)
A-40 7-18 PVC Sanitary Sewer Pipe Lateral in Rights-of-WayEasement EA 221 $ 106000 $ 23426000 175 $ 106000 $ 18550000 $ (4876000)
A-41 7-18 PVC Sanitary Sewer Pipe Lateral on Private Property (80 ftea) LF 15558 $ 3550 $ 55230900 69435 $ 3550 $ 24649425 $ (30581475)
A-42 7-18 Interior Service Line Modification EA 17 $ 150000 $ 2550000 2 $ 150000 $ 300000 $ (2250000)
A-43 7-18 Landscape Surface Restoration SY 760 $ 2750 $ 2090000 500 $ 2750 $ 1375000 $ (715000)
A-44 8-02 Seeded Lawn Installation SY 760 $ 185 $ 140600 1658 $ 185 $ 306730 $ 166130
A-45 8-02 Cement Conc Traffic Curb and Gutter LF 288 $ 2360 $ 679680 46 $ 2360 $ 108560 $ (571120)
A-46 8-04 Dewatering LS 1 $ 17136000 $ 17136000 1 $ 17136000 $ 17136000 $ -
A-47 Monument Case and Cover EA 2 $ 70000 $ 140000 1 $ 70000 $ 70000 $ (70000)
A-48 8-14 Cement Conc Sidewalk SY 244 $ 5625 $ 1372500 1685 $ 5625 $ 947813 $ (424688)
A-49 8-15 Concrete on Private Property SY 114 $ 8950 $ 1020300 655 $ 8950 $ 586225 $ (434075)
A-50 Quarry Spalls TN 374 $ 3500 $ 1309000 19413 $ 3500 $ 679455 $ (629545)
A-51 Dewatering Well EA 25 $ 105000 $ 2625000 25 $ 105000 $ 2625000 $ -
A-52 Trench Safety LS 1 $ 4400000 $ 4400000 1 $ 4400000 $ 4400000 $ -
A-53 Cold Mix TN 25 $ 12500 $ 312500 2537 $ 12500 $ 317125 $ 4625
A-40A Lateral on CIPP Main EA 64 $ 106000 $ 6784000 52 $ 106000 $ 5512000 $ (1272000)
A-41A Pipe Bursting of Laterals EA 50 $ 277000 $ 13850000 40 $ 277000 $ 11080000 $ (2770000)
A-51A Dewatering Wellpoints LS 1 $ 10000000 $ 10000000 1 $ 10000000 $ 10000000 $ -
$ 498256579 $ 380437049 $ (117819530)
$ 43846579 $ 33478460 $ (10368119)
$ 542103158 $ 413915509 $ (128187649)
$ 467622579 $ 380437049 $ (87185530)
$ 41150787 $ 33478460 $ (7672327)
$ 508773366 $ 413915509 $ (94857857)
SUBTOTAL BID SCHEDULE 1
SALES TAX (88) ON SUBTOTAL
TOTAL BID SCHEDULE 1 (SUBTOTAL PLUS SALES TAX)
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
GoalbullTo conform to City and WSDOT Standards
WSDOT 151004(2) Jurisdiction
ldquoProposed projects in public rights of way must address ADA compliance as described in this
chapter Regardless of which public agency has jurisdiction within the right of way the public
agency that is sponsoring the project is responsible for ensuring ADA compliance is
addressed on its projectrdquo
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
What it applies toRequirement
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Project Area
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Current ConditionsLaurel looking East between 5th amp 6th
Laurel looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Current ConditionsBirch looking East between 5th amp 6th
Birch looking West between 5th amp 6th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Current ConditionsBirch looking East between 4th amp 5th
Birch looking West between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Current Conditions5th looking South between Birch amp Laurel
Laurel looking east between 4th amp 5th
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Current Conditions3rd looking North between Birch amp Alder
3rd looking South between Birch amp Alder
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
ADA Compliant Sidewalks
ADA Requirementsbull Continuity and Connectivitybull Curb ramps
bull Detectable warningsbull lt8 running slopebull lt2 cross slope
bull Free of Obstructionbarriersbull Sidewalk min 4rsquo wide (City
Standard = 6rsquo in NR zone)
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F3)
Touch Date 012419 Brief Date 020519 Action Date 021919
Department Public Works Presented By Craig Gregory
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Storm Water Utility Rate Study ATTACHMENTS FCS Group Rate Study Contract
Amendment No 1
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION In late 2018 the City was informed by the Department of Ecology that after review the City would be issued a new Storm Water Phase II permit by June of 2019 This permit will come with significant increases in workload and capital improvements to the Storm Water utility and with that will come increased cost This rate study will address cost implications associated with these increased workload and capital improvement plan requirements The study will be completed by the FCS Group who also completed the previous sewer amp water rate update ANALYSISOPTIONSALTERNATIVES NA BUDGETFISCAL INFORMATION The contract amount to complete the rate study is proposed at $27380 which is under the 2019 budgeted amount of $50000 PUBLIC INFORMATION REQUIREMENTS Information on the study can be found through the Public Works Department STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the additional rate study task and associated expenditure by authorizing the Mayor to sign Amendment No 1 to the contract with the FCS Grouprdquo
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Page 1
wwwfcsgroupcom
CONTRACT AMENDMENT NO 1
BETWEEN
FINANCIAL CONSULTING
SOLUTIONS
GROUP INC Redmond Town Center
7525 ndash 166th Ave NE Suite D-215
Redmond Washington 98052
AND City of Shelton WA 525 West Cota Street
Shelton WA 98584
PROJECT Rate Studies
Whereas the City has requested additional services the Sewer amp Water Rate Study contract is
amended as described herein
The performance of the professional services herein described and authorized by the City of
Shelton as well as payment for such services shall be in accordance with the terms and conditions
presented in the original Agreement dated August 7 2017 and the following Exhibits which are
attached and incorporated by reference
Exhibit A - Changes to Scope of Work amp Budget
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals this
_____________ day of __________________________ 20______
APPROVED APPROVED
FINANCIAL CONSULTING CITY OF SHELTON WA
SOLUTIONS GROUP INC
____________________________ ___________________________
John Ghilarducci
Principal
Date _____________________ Date _____________________
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Page 2
wwwfcsgroupcom
Exhibit A - Changes to Scope of Work amp Budget Amendment No1
The City intends extend the rate study services to include the stormwater drainage utility The following
tasks are proposed to perform a revenue requirement forecast and prepare a ten-year rate plan for the
stormwater drainage utility
TECHNICAL TASKS
Task 1 Data Collection amp Validation
Provide a data needs list encompassing historical and projected revenue expenses fiscal policies and
planning information reviewing data provided by the City and following up as needed Data validation
will include reviewing detailed billing statistics (eg number of ESUs by billing period and account)
developing estimates of revenues and validation against reported revenue collections
Task 2 Revenue Requirement amp Rate Plan
Consistent in approach to the Cityrsquos water and sewer rate models prepare the stormwater rate model to
reflect the financial and policy structure of the stormwater utility Data collected for the study will be
utilized to perform a ten-year revenue requirement forecast The following components define the
comprehensive needs of the utility
Operating Forecast Initially based on the Cityrsquos budget the forecast of operating expenses will
incorporate inflation and other cost increases (eg labor costs) as appropriate The operating
forecast also reflects adjustments for anticipated changes in staffing andor program activities We
will work with staff to identify any new costs associated with the Phase II NPDES permit The
customer data analysis completed in Task 1 will inform the projections of stormwater rate revenue
Capital Funding Analysis This task includes developing a capital funding plan that considers
available resources from ongoing rate revenue connection charges contributions in aid of
construction secured grants existing reserves and as needed debt financing We will incorporate
the financial impacts of any projected new debt service obligations as part of the capital funding
strategy
Revenue Sufficiency Analysis We will evaluate the adequacy of current revenues in meeting both
cash flow needs and any applicable debt service coverage requirements developing a ten-year
strategy of annual rate adjustments
Sensitivity Analysis In collaboration with City staff FCS GROUP will develop up to three (3)
scenarios to evaluate the impacts of changes to key variables such as staffing CIP project costs and
timing or other factors of interest
PROCESS TASKS
Task 3 Meetings Presentations
The success of a rate study relies on an open and involved process for informing and educating the staff
Council and ratepayers on the rate study process and to clearly define the cost basis for the fees imposed
on customers by linking the financial requirements to rate-setting
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Page 3
wwwfcsgroupcom
We will facilitate one onsite kick-off meeting three project review meetings with City staff conducted
via the screen sharing and conferencing application Ring Central and one onsite Council presentation
One (1) onsite kick-off meeting to discuss project goals schedule and roles as well as discuss
requested study data and collect any readily available items
Two (2) teleconference meetings to review revenue requirement findings sensitivity outcomes
and presentation materials
One (1) teleconference meeting to review the final rate study presentation
One (1) onsite presentation of results to City Council
Task 4 Documentation
Rate study documentation is provided through a technical memorandum and the presentation materials
Prepare a summary level technical memorandum documenting the rate study process
methodology key assumptions results and recommendations The memorandum will be
submitted electronically along with the final rate model file
Presentation materials will be prepared (MS PowerPoint) to communicate the methodology and
progression of developing the revenue requirement and scenario alternatives and other
supporting information such as sample bills and bill comparisons
Project Administration
Perform initial project initiation and set-up activities work paper documentation internal scheduling
workload planning invoicing ongoing client correspondence and other miscellaneous
administrativeproject management activities throughout the study
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Page 4
wwwfcsgroupcom
Budget
The total proposed level of effort to complete the stormwater drainage utility tasks is provided as follows
TotalEstimated
Hours
Hourly Billing Rates $260 $185 $130 $80
Stormwater Utility
Task 1 | Data Collection amp Validation
1a - Review and Validate Study Data - - 6 - 6 780$
1b - Customer Statistics Revenue Reconciliation - - 8 - 8 1040$
Task 2 | Revenue Requirement amp Rate Plan (3 Scenarios) 4 16 35 - 55 8550
TOTAL TECHNICAL 4 16 49 0 69 10370$
PROCESS TASKS
Task 3 | MeetingsPresentations
3a - Kick-off Meeting (1 on-site) - 4 4 - 8 1260
3b - Review Meetings (3 Ring Central) - 6 6 - 12 1890
3c - City Council Presentation (1 on-site) - 8 8 - 16 2520
Task 4 | Documentation
4a - Technical Memorandum 2 8 24 - 34 5120
4b - Presentation Materials 2 8 24 - 34 5120
Project Administration - 4 - 2 6 900
TOTAL PROCESS TASKS 4 38 66 2 110 16810$
Expenses (2 onsite meetings) $200
TOTAL LABOR BUDGET 8 54 115 2 179 27380$
PrincipalProject
ManagerAnalyst
Admin
SupportTotal BudgetTask Budget
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Council Briefing Form Revised 05242018
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F4)
Touch Date 012219 Brief Date 020519 Action Date 021919
Department Community Development Presented By Mark Ziegler
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Historic Preservation Board Appointments
ATTACHMENTS Letters of Interest
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
The Shelton Historic Preservation Board as established in Shelton Municipal Code 276 is responsible to identify and actively encourage the conservation of the Cityrsquos historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties to raise community awareness of the cityrsquos history and historic resources and to serve as the Cityrsquos primary resource in matters of history historic planning and preservation The Board consists of seven members appointed by the Mayor and approved by the City Council serving three year terms There are currently four openings on the Board and three requests for appointment have been received Tristen Star Justin Cowling and Forrest Cooper have each requested re-appointment after expiring terms on December 31 2018
ANALYSISOPTIONSALTERNATIVES NA
BUDGETFISCAL INFORMATION
NA PUBLIC INFORMATION REQUIREMENTS
NA STAFF RECOMMENDATIONMOTION
Staff recommends ldquoI move to appoint Tristen Star Justin Cowling and Forrest Cooper to the City of Sheltonrsquos Historic Preservation Board for three year terms through December 31 2021rdquo
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
City of Shelton Washington December 2018 Dear Mayor Bob Rogers amp Council Members RE Shelton Historic Preservation Board (SHPB) Application Thank you for your time to read my request amp interest in serving another term on the historic preservation board My name is Tristen Star I have been serving on the SHPB for several terms For those who do not know me my story started the first day my daughter brought me to Shelton Seeing the vista from Overlook Park the Tollie amp Caboose on Railroad I knew this city had an intriguing history Seeing a little house for sale on Olympic Highway in Hillcrest I considered moving relocating here from Portland OR via Olympia After speaking with Customer Service at City Hall amp PUD I discovered that lsquothese folksrsquo are not only kind in nature but welcoming to a person such as me I moved within a month amp fell in love with Shelton
I have studied historic preservation both by reading multiple books amp building a modest local historic library in my home In addition I have attended the monthly meetings on a regular basis keeping a notebook of minutes for reference I have participated in various activities including our historic sign amp entry way dedications I have taken the required training
My contributions include many hours of studying the Local Register notebook at the Mason County Historical Society located in the City of Shelton museum property This was a project to document our history on a Facebook page The project consisted of scanning the photographs amp documents attached to the historic property applications I summarized the property history amp descriptions typing them to upload to the SHPB Facebook page I organized the FB page photos by our Local Historic Districts I photographed historic homes murals on buildings amp other local interests
From the Facebook project I was able to create an updated register list for the city I assembled the local register property descriptions amp photographs into a document for all board members I volunteered at city hall to put the historic stickers on the individual property folders for future reference If given the opportunity to serve another term I have offered to volunteer on a historic project at city hall The project would be sorting organizing documenting amp carrying out other requests with the boxes of older historic materials These tasks would be under the direction of Mark Zigler city staff for the historic board My strengths amp skills lie in the range of those performed by a support person I would be honored to support the SHPB leadership in this manner
Thank you again for your time amp consideration Sincerely
Tristen Star
Tristen Star MSRC 1519 Olympic Hwy So Shelton WA 98594 Encl Initial Application Letter CC Mark Zigler SHPB members
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
From Justin CowlingTo Mark ZieglerSubject Re SHPB termDate Wednesday January 23 2019 95837 AMAttachments image001png
image002pngimage003pngimage004png
Mark With the councilrsquos permission I would like to continue serving on the Sheltonrsquos HistoricPreservation BoardJustin
On Jan 22 2019 at 145 PM Mark Ziegler ltmarkzieglersheltonwagovgt wrote
Justin I will be bringing the appointments to the City Council on February 5 but need tocomplete the briefing tomorrow to be included Will you be seeking another term Ifso I will need a request by end of day Wednesday Thanks Mark ZieglerCommunity Development DirectorCity of Shelton525 West Cota StreetShelton WA 98584Email markzieglersheltonwagovPhone 360-432-5194ltimage001pnggtltimage002pnggtltimage003pnggtltimage004pnggt
The City of Shelton is subject to the Washington Public Records Act Chapter 4256 RCW Thismessage and any attachments may constitute records subject to public disclosure pursuant to theAct
Council Briefing Form Revised 052318
CITY OF SHELTON COUNCIL BRIEFING REQUEST
(Agenda Item F5)
Touch Date Brief Date 02192019 Action Date 02192019
Department Human Resources Presented By Pam Ward Interim HR Manager
APPROVED FOR COUNCIL PACKET
PROGRAMPROJECT TITLE Financial Workers Guild Agreement ATTACHMENTS Finance Bargaining Agreement
Action Requested
Ordinance
Resolution
Motion
Other
ROUTE TO REVIEWED
Dept Head
Finance Director
Attorney
City Clerk
City Manager
DESCRIPTION OF THE PROGRAMPROJECT AND BACKGROUND INFORMATION
Negotiated a three (3) year Agreement between the City and the Shelton Financial Workers Guild Changes from the previous one (1) year Agreement include 1) Changes to the Union Membership Options as a result of a Federal court case known as ldquothe Jannus decisionrdquo allowing individuals to opt out of membership in the Guild 2) Addition of language included in the new Washington State Paid Sick Leave statute that was effective 01012018 3) Addition of language to include the new Washington Paid Family and Medical Leave statute that was effective 01012019 4) A wage package of increases at 3 in 2019 3 in 2020 and 3 in 2021 and 5) An increase in the Cityrsquos contribution to medical insurance premiums from $1500 per month to $1550 per month The Agreement has been approved by the Guild membership
ANALYSISOPTIONSALTERNATIVES
NA BUDGETFISCAL INFORMATION
3 salary increases for the three-year life of the agreement and an additional $50 per employee per month to medical premiums There are currently 4 members in the Financial Workers Guild
PUBLIC INFORMATION REQUIREMENTS NA STAFF RECOMMENDATIONMOTION Staff recommends ldquoI move to approve the Agreement between the City of Shelton and the Shelton
Financial Workers Guild representing Financial Services Non-Supervisory and Non-Clerical Employees for the period of January 1 2019 through December 31 2021rdquo