Post on 27-Mar-2019
Strategic Purchasing Division Operation Contracts Cost
ReductionFriday March 13, 2009
Presented by Calvin D. Wells, Deputy Director
Strategic Purchasing Division
Pre-Proposal Conference S72-T26210 – On-Demand Marketing Services for the
Houston Airport System
Wednesday July 26, 20171:00 PM
Yvette SmithSr. Procurement Specialist
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PRE-PROPOSAL CONFERENCEAGENDA
ON –DEMAND MARKETING SERVICESI. Opening Remarks Yvette Smith / SPD
II. Office of Business Opportunity Eduardo Mejia/ HAS
III. Solicitation Introduction Yvette Smith
IV. Project Scope and Overview Dana Maurer /Kathleen Boyd/HAS
V. Instructions to Proposers Yvette Smith
VI. Questions/Answers Vendors/ SME
VII. Closing Remarks Yvette Smith
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I. OPENING REMARKS
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Yvette Smith
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Round Table Introductions Telephone participants
In attendance
From upon issuance of the solicitation advertisement through the pre-award phase and up to the date the City Secretary publicly posts notice of any City Council agenda decisions, all correspondence is to be routed through the Buyer, Yvette Smith.
Sign in Sheet Telephone participants, please send me an email to me stating that you did
call in to the pre-proposal , a list of call-ins will be made.
Sign in sheet will be posted to the E-Bid site for future references
VENDORS, Please do not contact any City of Houston Employees from the sign in sheet.
No Contact/Quite Period
Questions There will be an opportunity to ask questions once after each presenter has
delivered their information. (more details to come)
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II. OFFICE OF BUSINESS OPPORTUNITY
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Eduardo Mejia
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Office of Business Opportunity
1. MWBE Goal- 11%2. Pay or Play3. Hire Houston First4. COH Certifications (Sign–in Sheet Options)
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Eduardo Mejia
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III. SOLICITATION INTRODUCTION
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RFP Objective
The City of Houston is seeking qualified Proposers (also referred to as “Firm”) wanting to enter into an agreement with the City , who will assist with a broad range of marketing initiatives: promotion of revenue-producing airport products, airport programs and services; development of an HAS marketing strategy and marketing plan; a customer experience strategy; new product research, positioning and launch support; and website development and support.
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IV. PROJECT SCOPE AND OVERVIEW
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Dana Maurer
&
Kathleen Boyd
HOU 13 million annual passengers 5 airlines, 57 nonstop destinations 9 international destinations (Southwest) New west concourse & Blue Garage New concessions: MAC, Pappasito’s, Chick-fil-A
IAH• 42 million annual passengers• 27 airlines, 180 nonstop destinations• Only airport in Western Hemisphere to serve all 6
inhabited continents nonstop• New concessions: The Breakfast Klub, Hugo’s
EFD• NASA• U.S. Military (Coast Guard, National Guard,
Flying Tigers)• General Aviation- FBO• New fueling facility• Location of future Spaceport
HAS Mission & Vision
MISSION: We exist to connect the people, businesses, cultures, and economies of the world to Houston.
VISION: Establish Houston as a five-star global air service gateway where the magic of flight is celebrated.
HAS Strategic Priorities
• Make our passengers happy• Achieve “opening day fresh” condition for our
airports• Build the platforms for future success• Invest in our partnerships and our employees
Before
Making our Passengers Happy: New Website
Making our Passengers Happy: New Website
After
Hobby Brand
Hobby Brand, continued
Hobby Brand, continued
IAH Brand
IAH Brand, continued
Brand Guidelines
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V. INSTRUCTIONS TO PROPOSERS
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Yvette Smith
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No-Contact Period / Quite Period
Neither Proposer(s) nor any person acting on Proposer(s)'s behalf shall attempt to influence the outcome of the award by the offer, presentation or promise of favors, or anything of value to any appointed or elected official or employee of the City of Houston, their families or staff members.
All correspondence is to be routed through the Buyer, Yvette Smith.
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Additional Information & Specification Changes
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Requests for additional information and questions shall be addressed to the Finance Department, Strategic Procurement Division Buyer Yvette Smith, telephone: 832.393.8765, or e-mail (preferred method to): yvette.smith@houstontx.gov no later than 2:00 P.M., CST Monday, July 31, 2017. The City of Houston shall provide written responses to all questions received in writing before the Submittal deadline.
Questions received from all Proposer(s) shall be answered and sent to all Proposer(s) who are listed as having obtained the RFP. Proposer(s) shall be notified in writing of any changes in the specifications contained in this RFP in the form of a Letter of Clarification.
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Submittal Instructions & Contents Number of Copies: Submit seven (7) hard copies of your
Proposal, for one (1) of the seven (7) hard copies, please includeone (1) printed copy of the O ff e r & S u b m i t t a l F o r m( E x h ib i t 1 - A ) signed in ORIGINAL BLUE WET INKand marked as original.
Also, add an additional seven (7) electronic thumb drivessubmitted in a sealed envelope clearly labeled On- DemandMarketing Services RFP No. S72-T26210,
Send the RFP documents to:City Secretary’s OfficeCity Hall Annex, Public Level900 Bagby StreetHouston, Texas 77002
PROPOSAL DEADLINE : AUGUST 10, 2017 by 4:00 P.M., CST
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Proposal Content Requirements:
1.0 Table of Contents
2.0 Offer and Submittal Form (EXHIBIT I-A)
3.0 Letter of Transmittal
4.0 Executive Summary
5.0 Expertise/Experience /Qualifications
6.0 Organization/Staffing & (List of Subcontractors EXHIBIT I-C)
7.0 Proposed Strategy Approach
8.0 List of References (EXHIBIT 1-B)
9.0 MWBE Forms (EXHIBIT II)
10.0 Financials (Submit in a separate sealed envelope)
11.0 Rate Proposal (EXHIBIT XIII & IX, submit in a separate sealed envelope)
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Proposal Content Requirements (Continued):
12.0 Fair Campaign Ordinance Form “A” (EXHIBIT III)
13.0 Affidavit of Ownership or Control (EXHIBIT IV)
14.0 Anti-Collusion Statement (EXHIBIT V)
15.0 Statement of Residency (EXHIBIT VI)
16.0 Conflict of Interest Questionnaire (EXHIBIT VII)
Required forms are available at the City of Houston Strategic Procurement Forms website: http://purchasing.houstontx.gov/forms.shtml
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Evaluation and Selection Process:
Proposals will be evaluated on the basis of the following criteria.
Responsiveness of Proposal Pass/Fail
Experience/ Expertise /Qualifications 30 Points
Organization/Staffing 25 Points
Proposed Strategy Approach 25 Points
MWBE Plan Pass/Fail
Financial Stability Pass/Fail
Price (Rate Proposal) 20 Points
Total 100
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VI. QUESTIONS & ANSWERS
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Open for Questions & Answers
For questions and answers to be a part of this official RFP process, they must be in writing and directed to the Strategic Purchasing Division’s assigned procurement specialist, Ms. Yvette Smith. Ms. Smiths’ contact information is as follows:
* Email: Yvette.Smith@houstontx.gov* Phone: (832) 393-8765
Responses to official questions will be posted under the solicitation file as a Letter(s) of Clarification, prior to the Proposal due date..
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VII. CLOSING REMARKS
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1. Review RFP Submission Instructions/Contents2. To submit Signed wet blue ink original page of the Offer & Submittal form3. Important key solicitation dates4. No Contact/Quite Period
Summary
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THE END - THANK YOU !