Post on 11-Jan-2016
STATEWIDE MEDICAL AND HEALTH EXERCISE
CONTROLLER AND EVALUATOR BRIEFING
[Exercise Name/Exercise Date]
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• Agenda– Administration– Exercise Overview– General Information– Exercise Logistics– Post-Exercise and Evaluation Activities– Participation Information & Guidance– Controller Information & Guidance– Evaluator Evaluation & Guidance– Additional Information (Appendices)
ADMINISTRATION
ADMINISTRATIONWELCOME & LOGISTICS
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• Welcome– Name– Position– Agency/Organization
• Logistics – Meeting Materials
• Sign-in Sheet• C/E Handbook
– Follow along in your handbook!
• Exercise Evaluation Guides (EEG)
• Master Scenario Events List (MSEL)
ADMINISTRATION
EXERCISE OVERVIEWHIGH LEVEL SUMMARY
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EXERCISE OVERVIEW
• Name– Statewide Medical & Health Exercise
• Date– November 19, 2015
• Scope– 4 phases in program
• Mission Areas– [insert selected]
• Capabilities– [insert selected]
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• Objectives– [insert selected]
• Threat/Hazard– Pandemic Influenza
• Scenario– Novel Strain of H5N1
• Sponsor– CDPH, EMSA, [insert your agency/organization]
• Participating Organizations– [insert]
EXERCISE OVERVIEW
GENERAL INFORMATIONKEY MATERIAL
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• Introduction• Objectives & Core Capabilities
– [agency/organization objectives & core capability details]
• Scenario– Pandemic Influenza– Causes significant medical surge– [insert local scenario tailoring]
GENERAL INFORMATION
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• Participant Roles & Responsibilities– Players– Exercise Director– Controllers
• Senior Controller
– Exercise Director– Simulators– Evaluators– Actors– Observers– Media Personnel– VIPs– Support Staff
GENERAL INFORMATION
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• Assumptions & Artificialities– Impacts across response
community– Timelines are condensed– See handbook for others
• Tools– C/E resources reviewed today– Multiple resources provided
via CDPHReady.org
• HSEEP– Aligned with HSEEP
GENERAL INFORMATION
EXERCISE LOGISTICSSECURITY, OBSERVER COORDINATION, AND MORE
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• Security– Site access
• Observer Coordination– Observer Host– Designated areas
• Exercise Identification– Badges, vests and
uniforms
EXERCISE LOGISTICS
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• Parking and Transportation– Designated areas
• Lunch– [insert time and location]
• Cleanup & Restoration– Supply packaging– Trash supplies– Recycling areas
• Safety– Safety Controller– “This is a real-world emergency”
EXERCISE LOGISTICS
POST-EXERCISE & EVALUATION ACTIVITIESDEBRIEFINGS, EVALUATION AND IMPROVEMENT PLANNING
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• Debriefings– Hotwash
• Strengths & Areas for Improvement discussed with the players
• Up to 30 minutes
– C/E Debriefing• Key observations discussed with C/Es
– Participant Feedback Forms• Collect written feedback• Turn in to the After Action Report (AAR) lead
POST-EXERCISE & EVALUATION
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• Evaluation– EEGs
• Completed by Evaluators
– AAR• Strengths, Areas for Improvement, &
recommendations
• Improvement Planning– After Action Meeting (AAM)
• Reviews draft AAR
– Improvement Plan (IP)• Provides due dates and assignments for action items
POST-EXERCISE & EVALUATION
PARTICIPANT INFORMATION & GUIDANCEEXERCISE RULES, PLAYER INSTRUCTIONS & SIMULATION
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• Exercise Rules– Real-world emergencies take priority– “This is an exercise” phrase used– Identify the organization or agency you wish
to speak with when contacting the SimCell– Keep the exercise objectives in mind
throughout the exercise– [insert others as needed]
PARTICIPANT INFORMATION
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• Player Instructions– Before the exercise
• Review materials• At site 30 minutes in
advance• [insert others as needed]
– During the exercise• Respond as though real• Obtain information through
emergency channels• [insert others as needed]
PARTICIPANT INFORMATION
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• Player Instructions– After the exercise
• Participate in hotwash• Complete Feedback form• [insert others as needed]
• Simulation Guidelines– Based on MSEL
PARTICIPANT INFORMATION
CONTROLLER INFORMATION & GUIDANCEOVERVIEW, INSTRUCTIONS & MORE
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• Exercise Control Documentation– Controller Package– Incident Simulation– Scenario Tools
• MSEL
CONTROLLER INFORMATION
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• Exercise Control Structure
CONTROLLER INFORMATION
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• Controller instructions– Before the exercise
• Review materials• Attend briefings• [inserts others as needed]
– During the exercise• Wear identification• Avoid personal conversations• Deliver injects at the time indicated on the MSEL or as
directed by Exercise Director• Note all key actions and the time they occur• Receive and record information from players that would be
directed to non-participating groups• Ensure observers and/or media stay out of exercise play area• [insert others as needed]
CONTROLLER INFORMATION
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• Controller instructions– After the exercise
• Distribute Feedback form• Conduct hotwash• [inserts others as needed]
– Scenario Tools• MSEL
CONTROLLER INFORMATION
Exercise control maintains exercise scope, pace, and integrity during
exercise conduct.
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• Controller responsibilities– C/E Briefing– Placement and monitoring– Post-exercise activities
• Exercise Report– AAR Feedback– AAR Meeting
CONTROLLER INFORMATION
EVALUATOR INFORMATION & GUIDANCEOVERVIEW, INSTRUCTIONS & MORE
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• General Information– Validate strengths and identify
improvement opportunities
• Exercise Evaluation– HSEEP AAR/IP
• EEGs– Tool for identifying & analyzing key events
EVALUATOR INFORMATION
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• Evaluator instructions– Before the exercise
• Review materials• Attend briefings• [inserts others as needed]
– During the exercise• Wear identification• Stay near decision makers• Use EEGs to document performance relative to
exercise objectives, capabilities, and tasks. • Document performance• [insert others as needed]
EVALUATOR INFORMATION
Exercise evaluation validates strengths and identifies areas
for improvement.
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• Evaluator instructions– After the exercise
• Participate in hotwash• Turn in EEGs to Lead Evaluator• [inserts others as needed]
EVALUATOR INFORMATION
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EVALUATOR INFORMATION
• Using the Exercise Evaluation Guides– P- Performed Without Challenges– S- Performed With Some Challenges– M- Performed With Major Challenges– U- Unable to be Performed
• Tips and Focus Areas:– Activities and key decisions that relate to goals and
objectives– Expected actions associated with injects– Critical events or initiating scenario events– Deviation from plans or procedures– Judge the plans, capabilities, and actions, NOT the players
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• Assessment, review, and analysis of exercise– Evaluator Package– C/E Briefing– Placement and monitoring– Post-exercise activities
• Hotwash• C/E Debrief• Evaluations• Participant Feedback Forms
• Exercise Report
EVALUATOR INFORMATION
ADDITIONAL INFORMATION (APPENDICES)SCENARIO, SCHEDULE & MORE
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• Scenario– H5N1 pandemic influenza– 30% attack rate across all groups– High flu season – Hospitals experiencing medical surge, 9-1-1
taxed– Public health managing risk communications,
surveillance, SNS, PODs– Leading media story– Civil unrest– [insert additional information as needed]
ADDITIONAL INFORMATION
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• Site Maps– [insert maps]
ADDITIONAL INFORMATION
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• Exercise Schedule
ADDITIONAL INFORMATION
Time Activity Location
[0715] Exercise Check-In [North Hospital]
[0755] C/Es in Starting Positions
[North Hospital]
[0800] StartEx [North Hospital]
[1200] EndEx [North Hospital]
[1210] Hot Wash [North Hospital]
[1245] Debrief [North Hospital]
[1330] C/Es Dismissed [North Hospital]
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• Exercise Personnel Assignments– Players– Exercise Director– Controllers
• Senior Controller
– Exercise Director– Simulators– Evaluators– Actors– Observers– Media Personnel– VIPs– Support Staff
ADDITIONAL INFORMATION
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• Communications Plan– Player communications
• Cannot interfere with real-world emergencies
– Controller communications
– Communications check– Player briefings– Public affairs– Communications directory– Radio use demonstration
ADDITIONAL INFORMATION
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• Acronyms– Review prior to exercise
• EEGs– Complete & submit to evaluator lead
following the exercise
ADDITIONAL INFORMATION
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• Sync clocks
• Weather report– Sunblock, hydrate
• Walkable shoes, belt to clip radio to
• Review reporting time and location– Allow time for parking
– Note check-in location
• Prepare for a fast-paced day
C/E TIPS
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• Maintain professionalism at all times– Serious topic matter
– Radio traffic
– Breaks
– Standing
– Proactive in role
– Announce start/stop of key actions
• Calm and attentive demeanor– Resolve issues
– Ask questions
C/E TIPS
ACTION ITEMSQUESTIONS & MORE
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• Review all materials• Ask questions• Report to exercise check-in
ACTION ITEMS
STATEWIDE MEDICAL AND HEALTH EXERCISE
CONTROLLER AND EVALUATOR BRIEFING
[Exercise Name/Exercise Date]