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State of ConnecticutCore-CT Project

HRMS Users Group Meeting

September 13 & 14, 2004

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Agenda – Welcome

Anne North and Sue MartinKey MessagesBill MoricoBenefits Update

HRMS TeamQuestions & Discussion

Belinda ThibedeauTime and Labor UpdateLina SimonuHuman Resources UpdateNancy Ribes & Mark BissoniPayroll Update

Business Process Updates

Anne North and Sue MartinWelcome

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Today’s Goals

Welcome

•Learn More About the HRMS Modules•Ask Questions About Challenging Business Processes •Meet Others Who Are Valuable Knowledge Resources•And….Have Some Fun

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Agenda –Payroll Update

Anne North and Sue MartinKey MessagesBill MoricoBenefits Update

HRMS TeamQuestions & Discussion

Belinda ThibedeauTime and Labor UpdateLina SimonuHuman Resources UpdateNancy Ribes & Mark BissoniPayroll Update

Business Process Updates

Anne North and Sue MartinWelcome

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Agenda –Human Resources Update

Anne North and Sue MartinKey MessagesBill MoricoBenefits Update

HRMS TeamQuestions & Discussion

Belinda ThibedeauTime and Labor UpdateLina SimonuHuman Resources UpdateNancy Ribes & Mark BissoniPayroll Update

Business Process Updates

Anne North and Sue MartinWelcome

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Human Resources Update

Longevity

• Preliminary mode report ran on 9/1/2004; second preliminary report scheduled to run on 9/28/2004– Includes Processed and Exception Reports

• Accuracy of processed reports dependent on completion of Task 73 or updates made to Professional Experience Date– Shows the new Professional Experience Date (Longevity Date)– Provides the October Longevity Payment amount

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Human Resources Update

Longevity

• Agencies with exceptions should do the following:– Enter manually using the TRC of XLNGA in Weekly Elapsed Time– If a self service agency, use Additional Pay for your entries

• Final Mode will be processed on 10/18/2004– Professional Experience Date will then be updated on the

Employment Data tab– Longevity Payment amount will be entered in the Additional Pay

page• Job Aid resources on the Core-CT website

– See Longevity Processing, Longevity Exceptions, and Professional Experience (Longevity) Date Processing 10/1/2004

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Agenda – Time and Labor Update

Anne North and Sue MartinKey MessagesBill MoricoBenefits Update

HRMS TeamQuestions & Discussion

Belinda ThibedeauTime and Labor UpdateLina SimonuHuman Resources UpdateNancy Ribes & Mark BissoniPayroll Update

Business Process Updates

Anne North and Sue MartinWelcome

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Time & Labor Update

Exceptions

• It is imperative that agencies clear all exceptions– Impacts Time Administration– If Agencies need to inactivate employees on a day other than Friday, log

a ticket with the Help Desk

• Time and Labor Team currently working on clearing existing exceptions– Employees inactivated in Time Reporter Data– Attendance deleted from Weekly Elapsed time page– Employees enrolled in Zero_Hour Schedule

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Time and Labor Update

Prior Period Adjustments

• Agencies should not make more than four pay periods of adjustments in any one pay period.– Effect of Rules Processing

• If more than four pay periods of adjustments are needed, they should be processed in the following manner:– Calculate the adjustment amount– Use the Additional Pay page to pay or collect the adjustment amount

using the appropriate Earnings code– Record the changes in attendance on the Adjust Paid Time page

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Time & Labor UpdateGAAP Report

• GAAP Report has been created based on Office of the Comptroller requirements and Agency needs

• Agencies with suggestions for improving the report should log a ticket with the Help Desk

• Suggestions will be considered for next year’s report

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Agenda – Time and Labor Update

Anne North and Sue MartinKey MessagesBill MoricoBenefits Update

HRMS TeamQuestions & Discussion

Belinda ThibedeauTime and Labor UpdateLina SimonuHuman Resources UpdateNancy Ribes & Mark BissoniPayroll Update

Business Process Updates

Anne North and Sue MartinWelcome

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Benefits Update

Benefits Topics Covered

• LSS/EOI Events – Review Daily Mail• Benefits Billing – Revised Comptroller’s Memo

2004-03• Reports and the importance of reviewing them• Summary of meetings with carriers

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Agenda – Time and Labor Update

Anne North and Sue MartinKey MessagesBill MoricoBenefits Update

HRMS TeamQuestions & Discussion

Belinda ThibedeauTime and Labor UpdateLina SimonuHuman Resources UpdateNancy Ribes & Mark BissoniPayroll Update

Business Process Updates

Anne North and Sue MartinWelcome

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HRMS Superusers

Updated Role Assignment

• HRMS Superuser Role Description– Well versed in one or more HRMS modules– Available resource for agency colleagues who have questions on module

processes– Available resource for peers in other agencies who may not have in-

house expertise

Please note:Agency HRMS superusers are optional, not required

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HRMS Superusers

Action Items

• Review your current list of HRMS Superusers– See http://www.core-ct.state.ct.us/hr-golive/– Determine whom your current Superusers should be– Submit additions and deletions to cathy.bysiewicz-cluen@po.state.ct.us

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Wrap Up

Thank you for your participation today. We look forward to continuing our work together to make Core-CT a success!

• Look for this presentation on the Core-CT website (http://www.core-ct.state.ct.us/)

• Next meeting –Monday, December 6, 2004 1:30 - 4:00 and Tuesday, December 7, 2004 9:00 – 12:00

Room 1002A and 1002B

101 E. River Drive

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Agenda – Time and Labor Update

Anne North and Sue MartinKey MessagesBill MoricoBenefits Update

HRMS TeamQuestions & Discussion

Belinda ThibedeauTime and Labor UpdateLina SimonuHuman Resources UpdateNancy Ribes & Mark BissoniPayroll Update

Business Process Updates

Anne North and Sue MartinWelcome

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Questions/Discussion