SPECTRUM: Sharing and building best practices in Collections Management

Nick Poole, CEO, Collections Trust

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My office is here….

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And I visit a lot of these…

Collections Trust Mission

“Working with and on behalf of our members, we promote excellence and innovation in Collections Management and positively champion collections and their public value within the museum, arts & related heritage sectors.”

We make things…

What is SPECTRUM?

“An international open standard for Collections Management and documentation, created by museum staff and maintained by a network of organisations including the Collections Trust, the Stiftung Preussischer Kulturbesitz and partners in more than 40 countries worldwide.”

What is SPECTRUM?

The result of more than 20 years of professionalization in Collections Management and Documentation practice.

BSI PAS 197 BSI PAS 198 ACCREDITATION BENCHMARKS

STRATEGIC PLANNING

ENVIRONMENTAL CONTROL

COLLECTIONS MANAGEMENT

MINIMUMSTANDARDS

COLLECTIONS CARE

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ACCREDITATION BENCHMARKS

WORLDWIDE COMMUNITY (7,600)

BSI PAS 197 BSI PAS 198

ACCREDITATION BENCHMARKS

WORLDWIDE COMMUNITY (7,600)

COMPLIANCE(23,000)

BSI PAS 197 BSI PAS 198

ACCREDITATION BENCHMARKS

WORLDWIDE COMMUNITY (7,600)

COMPLIANCE(23,000)

GUIDANCE

BSI PAS 197 BSI PAS 198

ACCREDITATION BENCHMARKS

WORLDWIDE COMMUNITY (7,600)

COMPLIANCE(23,000)

GUIDANCEPDF/XML/PRINT+ SCHEMA

BSI PAS 197 BSI PAS 198

ACCREDITATION BENCHMARKS

WORLDWIDE COMMUNITY (7,600)

COMPLIANCE(23,000)

GUIDANCEPDF/XML/PRINT+ SCHEMA

NEW IDEAS

AlbaniaAlgeriaAndorraArgentinaAustraliaAustriaAzerbaijanBangladeshBelgiumBeninBermudaBoliviaBotswanaBrazilBulgariaCanadaCayman IslandsChile China

ColumbiaCongoCosta RicaCroatiaCyprusCzech RepublicDenmarkEcuadorEgyptEl SalvadorEritreaEstoniaEthiopiaFalkland IslandsFijiFinlandFranceGeorgiaGermany (102)

GreeceHungaryIcelandIndonesiaIndiaIran IrelandIsraelItalyJamaicaJapanJordanKenyaKoreaKuwaitLatviaLebanonLibyaLithuania

MalaysiaMaltaMexicoNetherlandsNew ZealandNorwayPakistanPolandPortugalQaterRomaniaRussiaSaudi ArabiaSlovakiaSloveniaSouth AfricaSwedenUSA+ many others!

100+ countries!

Localised versions

Current:

•Flanders•Netherlands•Germany•United Kingdom

In development:

•Portugal•Finland•Greece•South Africa

Under discussion:

•Norway•Switzerland•Sweden•Brazil•China

SPECTRUM Partner Scheme

• 15 leading suppliers

• Assessing systems for compliance

• Raising awareness of products

• Improving procurement

Collections Management LinkedIn Group (4025 members)

http://www.collectionslink.org.uk/programmes/spectrum

http://standards.collectionslink.org.uk

http://culturegrid.lexaurus.net

SPECTRUM 3.2 Schema (and associated mappings)

• Collections Management Skills Framework

• Workflows for Digital Photography & Digitisation

• New Procedure on Risk Management

• SPECTRUM Digital Asset Management

• SPECTRUM RFID

ENTRY-LEVEL ACADEMIC MID-CAREER LEADERSHIP LEGACY

CORE VALUES Integrity, accountability, openness, honesty, diversity, efficiency

PROFESSIONAL PRACTICE

Housekeeping, handling, packing

Collections theory, research, documentation

Environment, IPM, security, labelling etc.

Strategic CM, Collections

development

Organisational knowledge

transfer, research

MANAGEMENT Time-management

Project Management

PPM, Risk, HR, Finance,

Marketing

Strategic planning, advocacy

Continuity planning

SUBJECT EXPERTISE Broad interest General subject

focusPractice-based

expertise

Specialist academic

knowledge

Subject knowledge

transfer

SOFT SKILLS Mentoring, facilitation, negotiation, communication, networking

• Revisiting Collections

• Crowd-sourcing interpretation & cataloguing

• User-generated knowledge

• Complex narrative management

Looking ahead

• SPECTRUM is a community as much as it is a standard

• SPECTRUM needs to capture & reflect best practices

• Digitisation & Digital Asset Management

• Supporting open participation & engagement

• Developing integrated publishing workflows

• Building the international community

Keep in touch!

Nick PooleChief Executive, Collections Trust

nick@collectionstrust.org.uk

These slides online at http://www.slideshare.net/nickpoole

Follow me on twitter @NickPoole1