Post on 15-Dec-2015
Special Education Student Information System Project
New York City Department of Education | Special Education Student Information System Project 1
SESIS BROWN BAG SESSIONS
IEP Amendments and Reconvenes
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Today’s Agenda
IEP Amendments vs. Reconvenes
IEP Enhanced Amendment Process
IEP Reconvene Process
System Demonstration
Questions from the Audience
New York City Department of Education | Special Education Student Information System Project
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IEP Amendments vs. Reconvene in SESIS
New York City Department of Education | Special Education Student Information System Project
Amendments Depending on the circumstance
the user may create a Notice of IEP Meeting, or a Waiver of IEP Meeting, when an IEP Amendment is needed.
The Date of IEP will be the same as the IEP being amended when an IEP Amendment is completed.
Associated compliance dates will not change.
The attendance page may be required as part of an IEP amendment.
Reconvenes
A Notice of IEP Meeting will always be created for an IEP Reconvene.
For IEP Reconvenes the new IEP date will be entered on the IEP and captured on the Student Profile once the document is finalized.
Compliance dates will adjust accordingly based on the new IEP Date.
The attendance page is always required as part of a Reconvene.
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Enhancement to IEP Amendment Process
Two document templates have been added as part of the Amendment Process:
1. Waiver to Hold an IEP Meeting to Amend the IEP2. Notice of IEP Amendment / Reconvene
New York City Department of Education | Special Education Student Information System Project
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If NOT holding an IEP Meeting as part of an amendment:
1. Create the Waiver to Hold an IEP Meeting to Amend the IEP This will provide documentation that the parent agreed to waive
the meeting
2. Fax the signed waiver into SESIS using the fax coversheet created from the the waiver template.
New York City Department of Education | Special Education Student Information System Project
Enhancement to IEP Amendment Process
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Enhancement to IEP Amendment Process
New York City Department of Education | Special Education Student Information System Project
Create the Notice of IEP Amendment / Reconvene and type “Amendment” in the comment field.
Indicate “Amendment” on the Notice via the ‘Type of Notice’ dropdown. Finalize the Notice when completed.
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The amendment is made to the “finalized” IEP by utilizing the “Create Revision of this Document” link from the “More Actions” toolbar.
New York City Department of Education | Special Education Student Information System Project
Enhancement to IEP Amendment Process
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The IEP Amendment field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized Notice of IEP Amendment.
The Date of IEP will remain the same as the date from the original finalized IEP. Either the Attendance page or signed Waiver will be faxed into the system and the
IEP is finalized. Associated compliance dates will NOT change for an Amendment.
New York City Department of Education | Special Education Student Information System Project
Enhancement to IEP Amendment Process
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SESIS Reconvene Process
A reconvene in SESIS indicates that a change will be made to the IEP and a meeting with the parent must be held.
Compliance dates will be calculated with the new IEP reconvene date.
New York City Department of Education | Special Education Student Information System Project
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SESIS Reconvene Process
New York City Department of Education | Special Education Student Information System Project
The process is started by:1. Creating the Notice of IEP Amendment / Reconvene and typing
“Reconvene” in the comment field.2. Indicate “Reconvene” on the Notice via the “Type of Notice”
dropdown.3. Finalize the Notice once completed.
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SESIS Reconvene Process
New York City Department of Education | Special Education Student Information System Project
4. You can OPTIONALLY Indicate the meeting is a follow up by checking the box on the Notice and select the reason for the reconvene.
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Changes are made to the “finalized” IEP by utilizing the ‘Create Revision of this Document’ link from the ‘More Actions’ toolbar.
New York City Department of Education | Special Education Student Information System Project
SESIS Reconvene Process
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The Reconvene of an IEP Meeting field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized Notice of IEP Amendment.
The Date of IEP will change to the new date of the IEP meeting. Attendance page is faxed into the system and the IEP is finalized. Associated compliance dates WILL change.
New York City Department of Education | Special Education Student Information System Project
SESIS Reconvene Process
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The Reconvene of an IEP Meeting field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized Notice of IEP Amendment.
The Date of IEP will change to the new date of the IEP meeting. Attendance page is faxed into the system and the IEP is finalized. Associated compliance dates WILL change.
New York City Department of Education | Special Education Student Information System Project
SESIS Reconvene Process
1515New York City Department of Education | Special Education Student Information System Project
How Do I Get More Information?
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SESIS Help Topics
SESIS Computer-Based Training Modules
SESIS Training Guides
If you are located at a DOE location, use
http://intranet.nycboe.net/SESIS
If you are not located at a DOE location, please use
https://portal.nycenet.edu/SESIS
Special Education Student Information System Project
New York City Department of Education | Special Education Student Information System Project 16
Questions from the Audience