Post on 20-May-2015
South Carolina State Library Digital
Collections
dc.statelibrary.sc.gov
Amanda Stone & Chris Yates
SCLA Conference-10/19/2011
IntroductionWorkflowWebsite & Walk-throughThe FutureTombstone Project
Outline
South Carolina State Library’s digital projects dc.statelibrary.sc.gov Currently includes: South Carolina State
Documents Depository & Union County Tombstone Project
Involves multiple departments Uses open source DSpace repository software Contract with The Longsight Group for DSpace
support
Digital Collections
Currently two collections: South Carolina State Documents DepositoryOnline library of publications produced by state agencies and
state-supported academic institutions. These publications provide citizens with crucial information about state government, including statistics, annual accountability reports, and data on a wide variety of topics related to the state.
Union County Tombstone ProjectLSTA-funded project with the Union County Carnegie Library
featuring tombstone transcriptions and images from three historical Union County cemeteries.
Digital Collections
Workflow @ SCSL
The People Who Make it Happen
Amanda Stone, Innovation & Digital Librarian Creates metadata schema, contact for Longsight, harvests born-
digital documents Chris Yates, Collection Management Librarian
Manager for ISS staff, quality control, trains for QC and scanning Wesley Sparks, Cataloger
Creates metadata from template, enters data into DSpace, catalogs new state documents
Janell Eades, Library Technical Assistant Scans using Bookeye and performs quality control for scanned
documents Linda Lange & Caroline Hite, Library Specialists
Scans using flatbed scanners, performs quality control for born-digital documents, rebinds and reshelves
USC SLIS Interns Scans specific collections, creates metadata and enters data into
DSpace
Ins & Outs of the 2nd Floor
2 Epson Expression 10000XL flatbed scanners One with automatic paper feeder Scan with Adobe Acrobat X Standard
Bookeye 3 A1 planetary scanner Opus FreeFlow software for scanning &
editing Currently using an empty office for storage of
documents in the digital process
Flatbed Scanners
Bookeye Scanner
OPUS Free Flow
Quality Control
Every document scanned or harvested online goes through a Quality Control process
Check for errors or omissions, readability, and correct OCR
Save PDF/A and multi-page TIF masters PDF/A is an ISO-standardized version of the
Portable Document Format (PDF) specialized for the digital preservation of electronic documents. (Wikipedia)
Use IrfanView for creating multi-page TIFs (freeware)
Wesley Sparks, cataloger, enters metadata Dublin Core metadata standard with additional
elements for easy integration with South Carolina Digital Library
Elements: Creator, Date, Description, Digital Specifications, Holding Library, Language, Mediatype, Publisher, Rights, Subject, Title, Type, URI
Many documents have already been cataloged—now we can add descriptions & additional LCSH
Cataloging
Website
dc.statelibrary.sc.gov
Keyword search
Keyword search
Browse by facets
Browse by CollectionBrowse by author, subject, date
Provides access to publications produced by state agencies and state-supported academic institutions. These publications provide citizens with crucial information about state government, including statistics, annual accountability reports, and data on a wide variety of topics related to the state.
Items in the State Documents Depository include both print publications and “born digital” documents often originally published on agency websites.
Organized by agency and collection Collection can be by serial or topic—not always exact
duplicate of serial record Organization of content is based on usability for citizens,
state employees, librarians 17 Agencies with content, over 3300 documents from
1853-2011
South Carolina State Documents Depository
School Directories Office of the Governor
Executive Orders Governor Messages, Vetoes, Proclamations Inaugural Addresses and State of the State
Addresses Tobacco Reports Legislative Audit Council Audit Reports Great Towns Public Library Annual Statistical Summary
Featured Collections
Keyword search
Browse Collection
Browse
Recent Updates
Permanent URL
PDF File
Collection
Address given by the governor the day he/she is inaugurated
23 documents, 1890-2011 (not inclusive)
Also includes programs for Gov. Robert McNair’s inaugural ceremony and ball (1967)
Inaugural Addresses
State Department of Education publication
1912-2003 (working on 1977-1990)
Directory of State Department of Education Staff, List of all schools, county superintendent and principals, yearly statistics.
Fragile & Often Used
School Directories
Legislative Audit Council conducts performance audits of state agencies and programs as requested by the General Assembly
221 documents, 1976-2011
Both scanned from print collection & born-digital on LAC website
Legislative Audit Council Audit Reports
The documents in the State Document Depository will be linked to their records in SC LENDS.
Process has started.
SC LENDS
Union County Tombstone Project
In collaboration with the Union County Carnegie Library, the South Carolina State Library presents a project featuring tombstone transcriptions and images from three Union County cemeteries.
Presbyterian Cemetery, Fairforest Presbyterian Cemetery, and Belmont Cemetery in Union County, South Carolina.
Volunteers took pictures of each tombstone and transcribed each tombstone exactly in conjunction with rubbings where needed.
IMLS grant Currently 853 records; Fairforest Presbyterian Cemetery
coming soon (~230 records) Poster Session Friday @ 8:30 to learn more!!
Union County Tombstone Project
Barbara A. Johnson Pictures
Future
More, more more! Digitizing is now a permanent workflow for
the Information Support Services staff Coming soon: Handbook of South
Carolina, 1907 and The State School Building Survey of South Carolina, 1937
Comprehensive harvesting of born-digital documents at state agency websites (already ~5,000 saved)
Adding select collections to the South Carolina Digital Library
Future Plans
Questions?? Thank you for attending our session! Please feel free to contact us:
astone@statelibrary.sc.gov cyates@statelibrary.sc.gov
Special Kudos: USC SLIS Interns: Elaine Koutroulias, Samantha Hale & Maxine Henry, Information Support Services staff: Janell Eades, Carolyn Hite, Linda Lange, & Wesley Sparks, SCSL IT staff
Thanks!