Post on 27-Dec-2015
SF Bay Area Council (SFBAC)Chapter Finances
Sachin Desai Santa Clara Valley Section Section Treasurer – Ex Officio
Xia “Melissa” Zhang2014 - Current
Mountain View, CA January 25th, 2014
YOU KNOW HAVE:
- A Key Chapter Officer Role
- A Bird’s Eye View Of All Activities
- Fiscal Responsibilities
CONGRATULATIONS
•Financial Strategy•Budget Responsibility•L-50 Report Submission
RESPONSIBILITIES
MGA Operations Manual, Section 9http://www.ieee.org/documents/section_09_10_november_2012.pdf
YOUR CHAPTER ALLY
• Chapter Meeting Minutes• Chapter New Officer Report• Chapter L31 Reports
SECRETARY
Ed Aoki - ChairJoseph Wei – Vice Chair
Xia Zhang - TREASURER
Sachin Desai – EX OFFICIO TREASURER
SECTION OFFICERS
We are here to help
As New Treasurer:
- Send Introductory Emails to Your Section Officers
- Ask Old Treasurer For All Paperwork*
- Sign “Add Signer Card” For CBRS Credit Cards**
- Sign non CBRS Bank Specific “Signatory Card”-Get Ready To File L50s By
February 15th, 2014
IMMEDIATE, SHORT TERM TASKS
* Next slide has details** If your chapter operates CBRS account
TRANSITION DETAILS
OUTGOING TREASURER
• File 2013 L50s by Feb 15th, 2014• Transfer Records To New Treasurer
• Checks• Check Register• Banking Supplies
• CBRS Deposit Stamp• CBRS Deposit Slips• CBRS Deposit Envelopes
• Provide 1099/W9 To Section
INCOMING TREASURER
• File CBRS Signatory Card with HQ• Request 2014 Credit Card• Plan and Get Yearly Budget Approved• Ensure Two Signatories for Account
• Local account += Thomas Lynch
CBRS vs. LOCAL BANKS
CBRS Makes Your Life
Easier
Easy Signatory Change (When Officers Change)
No Bank Balance Confirmation Required
Banking Transactions Via Email
Automatic Credit Card Generation
Special IEEE HQ Signature Not Required
Knowledgeable and Responsive Staff
Section Officers Can Assist Complex Transactions
DEADLINES
Jan 24th
Jan 31st
Feb 15th
1099 Forms
Taxable Payments to Individuals for Service
Bank Account Disclosure Form
Non CBRS Accounts
L50 Forms
Delivered to Section Treasurer
Remember …What Why How
IEEE Technical Meeting Member Attendees
Used In Rebate Calculations
Maintain Accurate Sign Up Sheets At Meetings
6 Technical Meetings Per Year
Used In BonusCalculations
Greater The Chapter Activity, Greater The
Benefit
L31 Entries Track “Dead or Alive” Chapter Status – Less
Than 2 Technical Meetings (3 Years In Row)
Ensure Secretary Makes vTool Entries
Timely L31 Entries Only Way For Section Treasurer To Calculate
Aforementioned Rebates And Bonuses
Ensure Secretary Makes vTool Entries