Communication & Presentations

Senior Design IE/ME 4255

Communication 2

It is a design method It helps you clarify ideas It helps you convincingly explain decisions It helps you to organize your project It helps you to manage your project It provides a paper trail that is available for

all future reviews of achievements

Do not underestimate the power of communication!

Communication 3

Team and client meetings Tracking and reporting progress Correspondence Telephone Computer Formal reports Presentations Design information

Communication Hot Spots

Communication 4

Have team rules regarding exchange of ideas and discussions

Prepare agendas and minutes Take notes and sign, date, and file Make sure that you have the names of all

who participated

Team and Client Meetings

Communication 5

Standardize format: Write in 3rd Person! Start early and go through all of the proper

steps

Proofread, Proofread, Proofread Have someone serve as an ‘opponent’ to

critique your writing

Formal Reports

Communication 6

Standardize format Start early and go through all of the ‘proper

steps’ Introduction Problem background Proposed Solutions Analysis and Decisions Suggested Solution Plan for Completing the project

Practice, Practice, Practice

Presentations

ORAL PRESENTATIONMAINTAIN EYE CONTACT

WITH THE AUDIENCE

DO NOT LOOK DOWNDO NOT LOOK AT A FIXED POINT

DO NOT LOOK AT THE SCREEN FOR TOO LONGDO NOT LOOK AT YOUR NOTES FOR TOO LONG

MAKE GOOD USE OF POINTER

POINT TO WHAT YOU ARE DESCRIBING HOLD POINTER IN HAND CLOSER TO THE SCREEN

FACE THE AUDIENCEONLY GLANCE AT THE SCREEN

DO NOT HIT THE SCREEN

ORAL PRESENTATION

BE DYNAMIC

DISPLAY ENERGYSHOW THAT YOU ARE PROUD OF YOUR WORK

BE CONVINCING

ORAL PRESENTATION

DO NOT BLOCK VISION OF AUDIENCE

ORAL PRESENTATION

PREPARE

REHEARSE BEFORE CLASSCOME READY TO DELIVER A SMOOTH PRESENTATION

RESPECT TIME LIMIT

ORAL PRESENTATION

USE PROPER LANGUAGE

DON’T USE SLANG

We’s figure’n on covering some stuff today

ORAL PRESENTATION

CONTROL YOUR BODY LANGUAGE

REMAIN STRAIGHT ANDLOOK PROFESSIONAL

ORAL PRESENTATION

CONTROL YOUR VOICE

SPEAK LOUD ENOUGHARTICULATE

SPEAK AT A NORMAL SPEEDDON’T SPEAK IN A MONOTONE

なんとかかんとか

ORAL PRESENTATION

LIMIT AMOUNT OF READING

DO NOT READ SCRIPTUSE ONLY BRIEF NOTES, IF ANY AT ALL

ORAL PRESENTATION

INTRODUCE SPEAKERS

I’m Bob Jones, later you will meet Jane Free, etc.

ORAL PRESENTATION

AS A MEMBER OF THE AUDIENCE,BE ATTENTIVE

DO NOT SLEEPLISTEN AND ASK QUESTIONS

ORAL PRESENTATION