Secure Email Messaging

Secure Email Messaging Webinar

Meeting legal & regulatory compliance while improving communication with your customers and business partners

Brent FaulkNeoCertified – Today’s Host(877) 613-5036bfaulk@neoforte.com

About NeoCertified

NeoForte is a solid, privately held company since 2000 NeoCertified established October 2002 Thousands of users, and growing Focus on the financial sector helping pass FDIC Audits and

meeting GLBA 501b Compliance Requirements for data security

NeoCertified primary focus IS SECURE EMAIL COMMUNCIATION

We are glad to provide references“We believe that security is more of a process than a product” - Peter Schaub (NeoForte President)

Why should secure email be considered

Gramm-Leach-Bliley Act (GLBA), 15 USC, Subchapter I, Sec. 6801-6809, Disclosure of Nonpublic Personal InformationTransmission and Storage of personal informationRequires compliance with SEC and FINRA rules (reference 501b)

Sarbanes-Oxley Act of 2002 (Pub. L. No. 107-204, 116 Stat. 745, also known as SOX or Sarbox Section 404 regulates enforcement of internalcontrols including an annual assessment of theinternal control structure’s effectivenessRequires prevention of “unauthorized use” of financialinformation, inc. information in transit

How are you sending information now?What is your current cost to manually send information?

Many banks have a "NO SEND POLICY" Therefore: Lines, Snail Mail, Fax, Courier, Certified Mail Password Protect, Zip Files, Complicated software, processes and logs Customers appreciate, and are coming to expect it

Why it should be a commercially viable & simple solution

• Ease of use• Accreditation (SAS 70 Type II)• Backup Guarantee & Uptime•Service and Support • No IT Overhead

• Password Management• Hardware to maintain

Auditors are asking, “What are you doing for secure email encryption?” “Where does that data reside?”

What’s Your Email Exposure?

Without a “secure” email messaging solution…- Any time you use WiFi, it’s wide open (without VPN)- Any time you use “Web Mail” versions of your company’s email system

via the Internet (dial-up, DSL, cable), it’s wide open- Any time you use your “CrackBerry” (or similar mobile device or

Internet-enabled cell phone) to check your email, it’s wide open NeoCertified works with any email technology

- Microsoft Outlook- “Web Mail”

COMPANY LAN

ORIGINATOR

CompanyNormalEmail

Web Server

RECIPIENTIndividual ISP

Internet

Originator Creates a message

Multiple copies of e-mail on non-secure Internet Servers

The RISK of “Traditional Email”

Traditional Email can be captured, changed, and used

Do breaches really happen? …all the time

2009 Security Breaches of Banking, Credit, & Financial

What could happen…

LIVE AT THIS LINK: http://wichita.bizjournals.com/wichita/stories/2010/02/01/daily12.html

Ways to send secure Email with NeoCertified

From Any Internet Browser

On Any Version of Outlook

Accessing your secure email from the Internet

Your Secure Message Center

Create a Secure Email

Adding Secure Attachments

You decide how it’s sent, and how it’s received

“Send Secure”

Verified and Tracked

Receiving a Secure Email

The Recipient’s Experience

Recipient Accesses NeoCertified

Recipient accessing their message

Seeing & handling their email

Download the Button Makes the Process is a single click

Sending Secure Email via Outlook

Recipient’s Experience

Linking into their message

Recipient Logs on with their own password

Web Access

Read their email, attachments, respond

Sender receives delivery confirmation

It’s YOUR IT Policy - Setting Account Preferences

Reports

Reports

Looking at an actual report

Looking at an actual report

1 Gold User ($219 each)8 Full Users ($139.50 each)6 Lite Users ($69.75 each)

$1753

Typical 15 User Configuration

Implementation

Simply Need Names & Email Addresses for users- They each receive a welcome email, set their own password and are all set

to begin sending secure email- Works with Microsoft Outlook - Works via “Web Mail”

Setup is less than 1 business day No Contracts to sign Annual agreement Unlimited secure email 365/24/7 Support Included 30 Day Money Back Guarantee

What you get

What you won’t get…

Summary

Communication with customers and partners is a necessary part of business; email only makes sense, BUT traditional email is vulnerable

Protecting private information is getting more litigious and generating more regulatory requirements

Implementing a secure email solution is prudent and a practical business decision

NeoCertified is an easy to use, cost effective, and trusted solution

Create a NeoCertified Message

COMPANY LAN

ORIGINATOR

Internet

CompanyNormalEmail

Web Server

SECURE eMail ASP

RECIPIENTIndividual ISP

Originator clicks Send NeoCertified button

Message is encrypted at the desktop computer and message is sent to NeoCertified Server

SMTP

Internet

COMPANY LAN

ORIGINATOR

Internet

CompanyNormalEmail

Web Server

SECURE eMail ASP

RECIPIENTIndividual ISP

Internet

Server Creates a “You have a secure e-mail” message through traditional e-mail

NeoCertified Recipient is Notified

COMPANY LAN

ORIGINATOR

Internet

CompanyNormalEmail

Web Server

SECURE eMail ASP

RECIPIENTIndividual ISP

User Authenticatesto View Message

SSL

User clicks on message link and creates an SSL connection to the

NeoCertified Server

Internet

Recipient Views Message

COMPANY LAN

ORIGINATOR

Internet

CompanyNormalEmail

Web Server

SECURE eMail ASP

RECIPIENTIndividual ISP

Internet

Server Creates a “Recipient has read” message through

traditional e-mail

Recipient Receipt Returned