SCHH Computer Club

Treasurer’s Report

February 8, 2007

Feb 1, 2007 Opening Balances

Liberty Bank Checking$10,150.76

Treasury Bills$80,000.00

Petty Cash $ 36.21

TOTAL FUNDS – 01/01/06 $90,186.97

January 2007 Income

Membership Dues $5,820.00 Education Classes $1,260.00 Printing Fees $ .00 Interest Income

– Treasury Bills $ 313.88– Liberty Bank $ 6.16

TOTAL INCOME $7,400.04

January 2007 Expenses

Administration $ 82.44 Hardware $ 368.27 Printer Supplies $ 51.34 Software $ 194.10 Subscriptions $ 48.00

TOTAL $ 744.15

January 2007 Treasury Bill Activity Opening Balance $ 80,000 February2006 Additions $ 5,000 End of February Balance $ 85,000

January 31, 2007 Balances

Liberty Bank Checking $ 16,806.56

Treasury Bills $ 80,000.00

Petty Cash $ 36.21

TOTAL FUNDS – 1/31/07 $ 96,842.86

SCHH Computer Club

2007 Budget

2007 Opening Balances

Liberty Bank Checking$10,150.76

Treasury Bills$80,000.00

Petty Cash $ 36.21

TOTAL FUNDS – 01/01/06 $90,186.97

2007 Planned Income

Membership Dues $22,000 Education Classes $ 5,500 Printing Fees $ 600 Interest Income

– Treasury Bills $ 3,800– Liberty Bank Checking $ 50

TOTAL INCOME $31,950

2007 Planned Expenses [1 – 2]

Administration $ 445 Education $ 1,350 Hardware $ 9,580 Membership $ 315 Printing $ 1,025 Printer Supplies $ 1,065 Program $ 2,090

2007 Planned Expenses [2 - 2]

Software $ 5,091 Computer Room Cleaning $ 1,550 Special Events $ 4,950 Subscriptions $ 760

TOTAL EXPENSES $28,221

TOTAL GAIN $ 3,729

2007 Year-End Balances

Liberty Bank Checking $ 9,890.36

Treasury Bills $ 85,000.00

Petty Cash $ .00

TOTAL FUNDS – 12/31/07 $ 94,890.36

Key Issues for 2007

Budget for New Computer Club Room [Est. Late 1st Quarter 2008 Install]

Develop Budget for Reserve Requirements Review Annual Dues Rate Again

SCHH Computer Club

Proposed Budget

New Computer Room

Supplied By Del Webb/Pulte

A Large Room [46ft X 26ft]– Walls

– Ceiling with Connections for Mounted Projector

– Two Lockable Closets [6ft X 6ft]

– Lighting w/Dimmers

– Electrical Outlets

A Folding Partition to Allow Separate Classroom A Raised Floor [Allows Wiring to be Hidden]

Computer Club Requests

DSL & Cable TV outlets Phone Outlet at Monitor Desk Heavy Duty Air Conditioning – Power Usage Dimmable Lighting Opaque Back on Showcase [Limit Light] Install Ceiling Mounted Projector & Projection Screen Raised Flooring Folding Wall to Establish Two Rooms, when Needed

PC, Mac, or Space for Laptop

Laser Printer

Scanner & Photo Printer

Printing Supplies Underneath

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Storage Room

Storage Room

30” 30” 30”5’5’5’ 6’

45’ 6” ID28’ 6” ID16’ 8” ID

4’ 8”

7’

3’ 8”5’ 6”

5’ 4” 29’

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Folded Wall

Folding Wall

3 ½” OD Cable Chase in wall (for future needs)

110 VAC 20 A (most under raised floor)

Clock outlet and hanger above door

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In ceiling for projector

What Do We Need to Buy?

New Workstation Furniture [Tables & Chairs] New Cabinets for Printers/Scanners New Computers [Est. 20 PCs and 3 MACs] New & Upgraded Software New Printers / Scanners Cabling, Routers, UPS, and Surge Protectors Mountable Projection Screen

What Will Furniture Cost?

Workstations– Two Station Tables [18 @ $438] $ 7,884– Work Station Chairs [32 @ $173] $ 5,536

Storage Cabinets [3 @ $800] $ 2,400

FURNITURE TOTALS$15,820

What Will Computers Cost?

Computers

– PCs [Primarily Desktops]

– 20 @ $2,000 $ 40,000

– MACs

– 3 @ $2,500 $ 7,500

TOTAL COMPUTERS$ 47,500

What Will Software Cost?

Software

– Office Suite

– 23 @ $147 $ 3,381

– Other Software

– New & Upgrades $ 2,500

TOTAL SOFTWARE $ 5,881

What Will Electric & Network Cost? Electrical

– Surge Protectors [16 @ $269] $ 4,304– UPS [24 @ $98] $ 2,352

TOTAL ELECTRICAL $ 6,656

Networking– Routers [2 @ $295] $ 590– Cabling [ 36 @ $10] $ 360

TOTAL NETWORK $ 950

What Will Miscellaneous Cost?

Miscellaneous– Projection Screen $ 1.239

TOTAL MISCELLANEOUS $ 1,239

Cost Summary

Furniture $ 15,820 Computers $ 47,500 Software $ 5,881 Electrical $ 6,656 Networking $ 950 Miscellaneous $ 1,239 Tax & Shipping $ 2,500

GRAND TOTAL $ 80,546

Annual Estimated Reservesfor Replacement and Upgrade

Reserve Budget

Normal Replacement Cycle for Computers is 3 – 4 Years

CAM also notes that the Basic Insurance Policy for stolen or destroyed assets has a very high deductible. [ie Don’t Plan on It]

SCHHCC needs to plan for this contingency by Developing a Reserve Fund that will meet these replacement and upgrade needs.

Reserve Budget [2 – 2]

Computers [Replace 6 per year]– Per Unit Cost $2000 $ 12,000.00

Software Periodic Upgrades [O/S & Office]– Every 5 Years at $150 per $ 4,500.00

Annual Reserve Requirement $ 8,000.00

Reserve Budget [Time Phased] 2007 $0,000 $00,000 $10,000 2008 $8,000 $00,000 $18,000 2009 $8,000 $00,000 $26,000 2010 $8,000 $12,000 $22,000 2011 $8,000 $16,500 $13,500 2012 $8,000 $12,000 $ 9,500Start 2008 with an Estimated $10,000.Start Budgeting in 2008.Review Reserve Amount in 2011

Any Questions or Comments?