Post on 31-Dec-2015
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SB1140 Performance Based Operating Funding AllocationPhase 3 – 2016 and Beyond
Virginia Department of Rail and Public Transportation
Transit Funding
CTB Transit Formulas• New capital and operating formulas adopted in December 2013• Performance metrics based on:
• Net cost per rider (50%)• Customers per revenue hour (25%)• Customers per revenue mile (25%)
• Systems are sized equally based on ridership and operating costs – sized relative to all transit operators eligible for state assistance
• Capital allocations based on set percentages for asset categories
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Overview
Transit Service Delivery Advisory Committee (TSDAC), Phase III Implementation Plan
• Data Collection Practices • Sizing Measures• Exceptional Performance Measures• Other Possible Performance Measures
o Congestion Mitigation o Fulfillment of Transit Dependent Outcomes
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Data Process and Standards Needed
Understanding Data Definitions
Collecting Data
Processing and Tracking Data
Verifying Data to be Reported
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Data Collection
Set of uniform standards for all of the core measures will ensure accurate and consistent data are reported to DRPT for funding allocation
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Summary of Recommended Standards
Data Collection
• Electronic Methods- ERF- AVL system- Scheduling software- Mobile data terminal- Accounting/pay roll
systems
• Manual Methods- Cash fares (or fare boxes)- Manual count of
riders- Scheduling software
• Calculated to create monthly ridership figures and annual figures for all measures
• Tracked and formatted using electronic database
• Data uploaded/ transcribed daily or
weekly by route or driver
• Verified using 2 or more methods
• If applicable, variance identified, then corrected or explained; explanation mandatory if variance is:- 5% for op expense- 10% for others
• Contract document signed by agency senior staff
• Certified that agency has followed DRPT standards, data tied to funding
• Documented collection and verification methodologies
Accountability Policy Certified &
Reported to DRPT Processed Data
Collected Data Data Verified
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Data Standards MatrixC
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Data Collection
Large City/College Town Small/Rural
Data Definitions Existing DRPT data definitions; DRPT to clearly document and publish definitions
Collection Methods Fixed Route:
ERF, AVL system, scheduling software, accounting/payroll systems
Demand Response:
Mobile data terminals, scheduling software
Fixed Route:
Manual: cash fareboxes, manual ridership count including free fares, scheduling softwareAgencies to move to simple electronic systems in 3 years
Demand Response:
Mobile data terminals, scheduling software
Processing Methods
Electronic database (e.g., Microsoft Excel, Access)DRPT to create spreadsheet templates to institute uniform calculations
Verification Methods
Staff review for anomalies (variance with past year data); cross check 2 or more sources of dataDRPT to incorporate automatic variance flags into OLGA
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Data CollectionAccountability Policy Recommendations
• Annual certification with OLGA reporting formatted as a contract between transit agency and DRPT with documented list of collection and verification methodologies for all core measures in allocation formulao Certified by local agency senior staff
• Understanding that accuracy of reported data is tied to funding• Understanding that agency senior staff have responsibility to assure that
agency follows DRPT data standardso Penalties enforced if state reviews reveal consistently inaccurate
data reporting, or if reports are consistently delayed • Rescind partial awarded funding or penalties for future grants
Data Collection
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Data CollectionState Technical Assistance Recommendations
• Additional state assistance should complement data standards by providing resources for agencies to implement and maintain recommendations o Support development of a pilot program for agencies to
acquire and assess the value of using more advanced technologies (equipment and/or software)
o Host annual meeting for industry best practices/required policies, regional data summits, information exchanges
Data Collection
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Sizing of Transit SystemsFindings and Recommendation
• Finding: No other measure(s) were better indicators of system size than current measures (ridership and cost)
• The Working Group recommends to TSDAC that the current Size-Weight portion applied to allocate new operating formula funding remain unchangedo This shall not preclude DRPT from reconsidering sizing formula
factors should future needs arise, particularly in response to changes in operating funding allocation goals
o Formulas to be reconsidered every 3 years by law
Sizing
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Exceptional PerformanceFindings and Recommendation
• Finding: The analysis required to determine exceptional performance would be either too high-level, requiring simplifying assumptions, rendering the results questionable, or too data-intensive, involving complex qualitative assumptions making it difficult to implement.
• The Working Group advised against implementing this measure at this timeo DRPT may re-evaluate this or other measures in the future along
with any potential updates to the operating assistance funding formula, or if new funding to support transit programs becomes available
Exceptional Performance
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Congestion Mitigation Discretionary Pilot Program Key Features
• Recommendation: Pilot through existing Demonstration Project Assistance program o Provides a maximum State match of 80% to support transit
enhancement over a 2-year periodo Allows state to learn from pilot before attempting to integrate into
primary operating funding formulao Applicants would be required to detail congested conditions and
describe proposed solutionso Ranking would be based on extent of congestion relief,
completeness and quality of proposal, CapEx and OpEX estimates, project readiness and local commitment to support after state funding expires
o Selection based upon available funding for top ranked proposals
Congestion Mitigation
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Congestion MitigationDiscretionary Pilot Program Key Features
• Pilot Program Monitoringo Annual documentation of ridership, other performance measures
to gauge success of the program• Apply applicable transit congestion measures to track performance
o Extent of local funding support o Track for two years beyond completion of program
• Provides baseline for consideration of continuation of pilot
Congestion Mitigation
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Transit Dependent OutcomesDefinition of Transit Dependent Persons
• Transit dependent persons are reliant on transit for their mobility and may identify with the following characteristics:o Zero-vehicle householdo Disabilityo Below 50 percent of median family income levelo Elderly (over 65 years of age) and youth (below driving age)
• Consider impacts on Title VI protected classes, which prohibits discrimination on the basis of o Raceo Coloro National Origin
Transit Dependent Outcomes
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Funding Options Demonstration Project Assistance Program
• Recommendation: Use Demonstration Program to administer Congestion Mitigation and Transit Dependent Objectives pilot discretionary grant programs
• Flexible program that invests in projects to:o Improve the efficiency of public transportation providers in all
functional areas o Offer creative approaches to identify and access public
transportation marketso Increase private sector involvement in all areas of public
transportationo Raise the utilization and productivity of existing public
transportation serviceso Supports safety and security investments
Funding Options
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Transit and TDM Planning
Transit Planning• Review of FY15 Tiered Capital Allocation• Develop a Transit Capital and Operating Resource Allocation Plan• Implementation of the Data Collection Pilot Program• Vtrans 2040• Statewide Multimodal Plan• Continue implementation of the DRPT Multimodal System Design
Guidelines
TDM Planning• Continue development of TDM performance measures• Conducting State of Travel Survey • Continue advancing recommendations for a new statewide ride
matching system
Virginia Department of Rail and Public Transportation
Capital and Operating Assistance Planning and Programming
DRPT Statewide Transit Capital and Operating Resource Allocation Plan
Tie 2014 Transit and TDM Plan Needs Assessment for transit and TDM service, SGR and major capital
projects with available resources
Conduct a financial analysis to determine the Commonwealth’s level of capital and operating
assistance
Make recommendations on levels of resources required to maintain the Commonwealth’s historic
share of capital and operating assistance
Statewide Transit and TDM PlanTDPs are reflected in the first six years of the Statewide Transit and TDM Plan
Provides high-level information on existing public transportation and
provides a blueprint for addressing the needs for the future in the Commonwealth of Virginia
Provides guidelines for future transit and TDM levels of service, which allow clearer definition of transit and TDM
needs and associated long-term public investment
Provides Long Range Needs Assessment for Transit Service, State of Good Repair
(SGR), Transportation Demand Management (TDM) and Major Capital
Projects
Transit Development Plan (TDP)Basis for DRPT Capital Assistance Grant Application
TDPs are the basis for the first six years of the 2040 Statewide Transit Plan
Major Capital Projects (i.e. fixed guideway projects and facilities) must be identified in the fiscally
constrained or unconstrained portion of the TDP
TDP Annual Update Must be Fiscally Constrained and Reflect Actual Capital Assistance Grant Application
Virginia Department of Rail and Public Transportation
Transit Development Plan (TDP)• Annual TDP update due December 1, 2014• Must be fiscally constrained and reflect agency
Capital Improvement Program• Major TDP six-year update cycle will begin next fiscal year• TDP requirement document will be updated to focus on performance based planning, incorporate operating costs, and greater emphasis on technology