SAP Purchasing

Prepared by Lavanya .M

Purchasing

The R/3 System consists of a number of components that are completely integrated with oneanother. This integration allows the various departments and units of an enterprise to share andmaintain the same information.

Purchasing is a component of Materials Management (MM). The Materials Management (MM)module is fully integrated with the other modules of the SAP System. It supports all the phases ofmaterials management: materials planning and control, purchasing, goods receiving, inventorymanagement, and invoice verification.

The tasks of the MM Purchasing component are as follows:

• External procurement of materials and services• Determination of possible sources of supply for a requirement identified by the materials planning and control system or arising directly within a user department• Monitoring of deliveries from and payments to vendors

Good communication between all participants in the procurement process is necessary forPurchasing to function smoothly.

Purchase Order Processing

The Purchasing system adopts information fromthe requisition and the quotation to create a purchase order.

As with purchase requisitions, we can generate POsor have the system generate them automatically.Vendor scheduling agreements and contracts (inthe SAP System, types of longer-term purchase agreement) are also supported.

Purchasing Process

• Create a requisition

• First release of requisition

• Create RFQ with reference to requisition

• Create PO with reference to RFQ

• Department receives material ordered (GR)

• Department pays invoice (MIRO).

Create Purchase Requisition

Create PR – ME51 (Transaction code)

Enter the Document Type and click on Enter

Create Purchase Requisition (Contd..)

Enter the mandatory details and press enter

Create Purchase Requisition (Contd..)

Enter the valuation Price and click enter

Create Purchase Requisition (Contd..)

Click on Save

Purchase Requisition is created

Create Purchase Requisition (Contd..)

Release purchase Requisition

Enter the Purchase Requisition no. and release code.

Release PR – ME54 (Transaction code)

Release purchase Requisition (Contd..)

Click on Release + save button

Purchase Requisition is changed

Release purchase Requisition (Contd..)

Create Request for Quotation

Enter the Mandatory details and click on Enter

Create Request for Quotation (Contd..)

Enter the Details in the screen and Click on enter

Create Request for Quotation (Contd..)

Enter the details of material and vendor and Click on Enter

Create Request for Quotation (Contd..)

Enter the Details in the screen and Click on Save

RFQ is created

Create Request for Quotation (Contd..)

Creation of Purchase OrderCreation of Purchase Order – ME21n (Transaction code)

Enter the details of Purch Org, Group and Company code

Creation of Purchase Order (Contd…)

Enter the Payment Terms

Creation of Purchase Order (Contd…)

Purchase order details displayed

Creation of Purchase Order (Contd…)

PO is created, Message is displayed with the document number.

Create InvoiceCreate Invoice – MIRO (Transaction code)

Enter the Purchase order no. and click on Enter, to display the material details.

Enter the Required details in all Tabs

Create Invoice (contd..)

Click the check box, to calculate the Tax

Create Invoice (contd..)

Enter the Amount and click on save

Create Invoice (contd..)

Invoice is created

SAP Reports

• Reports are collection of records that are helpful for arriving at important decisions.

• Reports can be filtered based on requirements parameters. For e.g., TCode MM60 we can filter based on Material as Plant or Material or it can even be a blind filter.

Purchasing Reports ME53N - Display Purchase Requisition ME5A - Purchase Requisitions: List Display ME5J - Purchase Requisitions for Project  ME5K - Requisitions by Account Assignment  MELB - Purch. Transactions by Tracking No.   ME56 - Assign Source to Purch. Requisition  ME57 - Assign and Process Requisitions ME58 - Ordering: Assigned Requisitions ME59 - Automatic Generation of POs  ME54 - Release Purchase Requisition ME55 - Collective Release of Purchase Reqs.  ME47 – Maintain QuotationME49 – Price Comparison

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