Risk Management & Sport SafetyStephen Leahy JP, CPRM

Tonight…

• What is risk?…some definitions and clarity

• Benefits of risk management

• The process – and how you apply it

• Sample risk plan – from you own resources

• Resources

• Then Sport Safety

Definitions…ISO 31000

Risk:

• Effect of uncertainty on objectives.

Risk Management:

• Coordinated activities to direct and control an organisation with regard to risk.

Risk source, event, consequence, likelihood, control, stakeholder

Risk Defined

• An uncertain event or condition that, if it occurs, will have a negative or positive effect on least one objective

• It is an event that occurs in the future.

• Is described by the probability (likelihood) that an event will occur and the impact (consequence) of that event should it occur.

• Negative connotation.

…and to clarify:

Hazard:

• A hazard is a situation or thing (source) that has the

potential to harm a person (or cause damage to

property or the environment or a combination of

these).

Risk:

• A risk is the chance of something happening that will

have a negative effect when exposed to a hazard.

Benefits of Risk Management

• Identifies existing and potential problems

• Informed decision making

• A more resilient event, activity

• Protection of reputation, goodwill

• Improved services

• Protection of assets, esp our people

• Reduced overall costs

• Better use of resources

• Fewer nasty surprises

The process

The process (The old Standard)

Consultation

• It is crucial to consult with key personnel around

you. This may include, but is not limited to:

• Competitors

• Officials

• Team Managers

• Lifeguards, local rangers

• Personnel from previous events

Identify risks

• Before we can take any meaningful action to address our risks, we need to know what we’re up against. So we need to identify the risks that we face.

Identify risks

• Weather, water, conditions, Water quality

• Lack of safety, medical personnel

• Lack of equipment

• Communications

• Lack of planning• Emergency Management Plans, Emergency Response Plans,

• Contingency Options, Traffic Management

• Chain of Command and decision-making process

• Approvals, insurances not in place

• Adequate facilities

• Capability of participants

• Type of events

Assess the Risk

• What’s the probability of the risk occurring?

• What is the impact if the risk occurs?

LIKELIHOODIMPACT

1. INSIGNIFICANT 2. MINOR 3. MODERATE 4. HIGH 5. EXTREME

5. ALMOST CERTAIN M5 H10 H15 E20 E25

4. LIKELY L4 M8 H12 E16 E20

3. POSSIBLE L3 M6 H9 H12 E15

2. UNLIKELY L2 L4 M6 H8 H10

1. RARE L1 L2 L3 M4 M5

Mitigate the Risk

• Water Safety

• First aid

• Communications

• Modification of events

• Delay, postpone, cancel selected events

• Change of venue

• Delay, postpone, cancel all events

Monitor and Review

• Monitor and communicate risk

• Track the progress of mitigating the risk

• Continue to amend

Sample Risk Plan

Risk Statement: What is the

Hazard?

Outcome Inherrent Risk Rating Mitigation (Control Actions)

Residual Risk Rating Risk Owner

Likelihood Impact Risk Level Likelihood Impact Risk Level

1.09Dragon boat overturning during training

Injury to paddlers Possible Moderate High . Event Manager

Safety Officer

Sweep Coord’s

Sample Risk Plan

Risk Statement: What is the

Hazard?

Outcome Inherrent Risk Rating Mitigation (Control Actions)

Residual Risk Rating Risk Owner

Likelihood Impact Risk Level Likelihood Impact Risk Level

1.09Dragon boat overturning during training

Injury to paddlers Possible Moderate High Mandatory swim test for sweeps to confirm ability to take control in the event of a boat overturning.

Mandatory swim test of paddlers to confirm swimming ability with club assessment sign off sheet presented.

Possible Minor MediumM6

Event Manager

Safety Officer

Sweep Coord’s

Heat Map

Resources

• DBNSW Safety Operations Manual

• NSW Office of Sport

• SafeWork SA—Event safety.

• Safe Work Australia—Traffic Management Guide—Events.

• Australian Centre for Event Management—Crowd Management, Crowd Safety.

• Australian Centre for Event Management—Risk management, Safety and Security.

• NSW Police – Major Event Unit

• The Gascoyne Development Commission—Event Management Plan Checklist and

Guide.

• Surf Life Saving Australia

Sport Safety…

• Planning

• Safety Personnel

• Decision Making

• Complaint Management

• Dealing with emergency situations

• Resources

Planning

• “Federal and State maritime laws as well as the Australian Dragon Boat Federation and Dragon Boats NSW have minimum standards of safety that must be provided for any dragon boat event regardless of size and location. .”

• “Amongst other functions, this Committee deals with all matters relating to competition and non-competition safety and emergency matters.”

• Safety, Risk and Emergency Management needs to be part of the planning from the earliest stages.

• Don’t forget back-of-house!

Safety Personnel

• Safety Officer (and deputies)

• Medical / First Aid Coordinator

• Water Safety personnel

• Depends on the event

• Qualified

• Even at training, be prepared

Decision Making

• Intelligent

• Consult

• Provide advice

• Committee based decisions – unless urgent…then place events on hold.

• Always consider the lowest denominator.

• Identify all parties

Complaint Management

• All complaints, comments made about safety are taken seriously.

• Issue is investigated, risk assessed and then independently review.

• Event may be placed on hold

Dealing with emergencies

• Not if, but when

• Appoint the right people

• Who’s in charge?

• Emergency Action Plans

• Exercise

• Stand people down

Daily Safety – Best Practice

• Starts with a weather check and risk assessment and confirms all safety, rescue, medical resources.

• Recommends to the Event Organising Committee to commence (or otherwise).

• EOC approves.

• Ongoing monitoring.

• Mid morning review.

• Deal with urgent issues immediately.

Resources

• DBNSW Safety Operations Manual

• Safe365 App

• Risk Registers, Manuals

Consider this…

• Someone falls overboard in a boat at a region regatta – what do we do and how do we respond?

Key takeaways

3 key takeaways for managing risk at events.

• Don’t risk assess. Do risk plan.

• Use risk as an opportunity to run better events.

• Proactively deal with issues as they arise.

3 key takeaways to learn and apply at club/training

• Promote your safe practices…increase member recruitment, retention.

• Review regularly, practise regularly

• Support your Safety Officers...motivation!

Questions?

Phone: 0418 881 521

Email: steve@riskintelligence.com.au

Web: riskintelligence.com.au

@RiskIntellignce

@RiskIntelligence

Thank You!