Post on 26-Dec-2015
Resident Training
Your Role in Typhon
Resident1. Make sure you are registered within the first 30 days of
starting a residency. Must have an active email account to use this system
2. System access fees
3. Submitting required forms (Registration form not available in Typhon)
4. Entering cases (able to edit and update at any time)
Residency Director/Faculty Evaluate resident’s performance every 3 months via quarterly evaluation forms in Typhon Approve/Sign off on case logs entered by your resident Upload important documents for resident’s to view about your program
Step 1Go to http://www.typhongroup.net/ncope/ click
on Data Entry Log-in
Logging Into Typhon
1. Enter the Facility
Number (9045)
2. Enter your User Login
and Password.
Please Note: Once
registered, you will
receive an email from
Robin Seabrook [via
Typhon Group] with
login information.
3. Click Log In.
Click Forgot login or
Password? To have
password /login
emailed to you again
(may be different)
Student Fees: “Student Pay” Scenario
The first time resident logs in he/she is directed to an online payment page. Access fees must be paid by credit card (Amex, Visa, MasterCard or Discover)
Make sure you choose “Student pay” for the System Access Fee.Typhon access fee is a separate from NCOPE registration fee. Fee is $75.00 for 3 years of access.Once credit card is approved, the system will automatically activate your account, enabling you to start using the system.
System Information
•If user immediately gets a “Session Timed Out” message after logging in, follow the “Browser Settings” instructions that appear on that page. The sections on “Cache and “Browser Portals” are especially important.
Session automatically times out after 60 minutes if no activity however, data entered up until that point will be saved automatically
Resident/Student Features
•Create Portfolio• Individual Reports•Access for 3 years (great for consecutive residencies)•Upload Documents
See PowerPoint “Introduction to Typhon” at http://www.ncope.org/tracking_instructions/
Navigate from the Main Menu
To add a patent encounter click “Add New Case Log”
Run Individual Reports & Update Portfolio
Complete Evaluations and View Evaluations about You
“Messages Section” displays Evaluation Due Dates & Messages from NCOPE or your Residency Director
Indicates missing info in a case Required to update
Quarterly Evaluations From Main Menu, click on
Next, Click on Evaluation to Complete(Resident Can Fill Out These Evaluations Only)
View & Make Comments on Evaluations About YOU
Click on Evaluation. Then Click Here
Quarterly Evaluations Cont.
Electronic Signature Required to Submit Evaluation. Sign by Entering Typhon Password
If You Try To Submit Without Completing The Entire Evaluation, You Will Get a Message
Once Evaluation has been submitted, you can print your responses
Which Evaluations Can I fill Out?
Resident•Abstract Coversheet•Directed Study Coversheet•Directed Study Statement Form•Resident’s Evaluation of Residency Program
Residency Director/Faculty•First Quarter Evaluation •Second Quarter Evaluation•Third Quarter Evaluation•Final 12 Month Evaluation
Residents can view all evaluations filled out by their supervisor on them and make comments only
Faculty can view all evaluations filled out by their resident except the Resident’s Evaluation of the Program Form
Entering Case Logs• From the Main Menu, in the Case Log Management Section click
on Add New Case Log. You Can Also Edit Previous Case Logs.
Next, Input Date or click “Today”. Click “Save Data”
Case Logs Cont.Enter Required Information in the Case Info
Screen. Red arrow indicates fields are required.
Case Logs Cont.
• Indicate Your Role in Treating a Patient. Enter in Competency Section on Left Hand Side. (Structure modeled after the ABC practice framework)
Other Residency Documents On-line
• Abstract & Abstract Coversheet – Form can be found in EASI Evaluation section on Main Menu
(Abstract can be typed/pasted in abstract coversheet)
• Directed Study Coversheet – Form can be found in EASI Evaluation section on Main Menu
(Directed Study/Research can be uploaded)
• Directed Study Statement Form – Form can be found in EASI Evaluation section on Main Menu
(Electronic Signature Required)
Uploading Documents
From the main menu, click on My External DocumentsNext, click on Add a Document.
Uploading Documents Cont.
Fill in document information click “Save Data”
•Faculty can view your list of external documents•Faculty cannot view documents in portfolio
FAQ’s
Q: Is Typhon Required?
A: Yes. All residents with a start date of June 1, 2010 or later are required to use Typhon.
Q: How will NCOPE know if I was evaluated or not?
A: System automatically date stamps all encounters. NCOPE will track each resident quarterly based on residents start date.
Q: Will I receive email notices when evaluations are due?
A: No. Print a resident schedule from the NCOPE website to help your residency director stay on schedule.
Questions?
If you have questions about Typhon, contact Dominique Mungo by
Phone or by E-Mail
Phone: (703) 836-7114 Ext. 237
Email: dmungo@ncope.org