Post on 05-Mar-2019
Request for proposals (RFP)
The supply of Graphical Processing Unit
(GPU) Cluster to the CSIR
CSIR RFP No. 3182/09/03/2018
Date of Issue 22 February 2018
Site Inspection of Data Centre & Venue: (Optional)
Thursday, 01 March 2018 at 10:00 to 12:00 CSIR - CHPC, 15 Lower Hope Road, Rosebank, Cape Town
Closing Date Friday, 09 March 2018 @ 15:00
Submission Place: Tender Box - CSIR Campus - Security Gate 15 Lower Hope Road, Rosebank, Cape Town
Enquiries Strategic Procurement Unit E-mail: tender@csir.co.za
CSIR business hours 08h00 – 16h30
Category Computer Hardware and Software
CSIR RFP No. 3182/09/03/2018 Page 1 of 27
TABLE OF CONTENTS SECTION A – TECHNICAL INFORMATION 3
1. INTRODUCTION 3
2. BACKGROUND 4
3. CURRENT HPC Cluster - Lengau 4
4. INVITATION FOR PROPOSAL 5
5. PROPOSAL SPECIFICATION 5
6. FUNCTIONAL EVALUATION CRITERIA 14
7. ELIMINATION CRITERIA 15
8. NATIONAL TREASURY CENTRAL SUPPLIER DATABASE (CSD) REGISTRATION 15
SECTION B – TERMS AND CONDITIONS 16
9. VENUE FOR PROPOSAL SUBMISSION 16
10. TENDER PROGRAMME 16
11. SUBMISSION OF PROPOSALS 17
12. DEADLINE FOR SUBMISSION 18
13. AWARDING OF TENDERS 18
14. EVALUATION PROCESS 18
15. PRICING PROPOSAL 19
16. VALIDITY PERIOD OF PROPOSAL 19
17. APPOINTMENT OF SERVICE PROVIDER 20
18. ENQUIRIES AND CONTACT WITH THE CSIR 20
19. MEDIUM OF COMMUNICATION 20
20. COST OF PROPOSAL 20
21. CORRECTNESS OF RESPONSES 21
22. VERIFICATION OF DOCUMENTS 21
23. SUB-CONTRACTING 21
24. ENGAGEMENT OF CONSULTANTS 22
25. TRAVEL EXPENSES 22
26. ADDITIONAL TERMS AND CONDITIONS 23
27. CSIR RESERVES THE RIGHT TO 24
28. DISCLAIMER 24
DECLARATION BY TENDERER 25
29. ANNEXURE A – Technical Score Card 26
30. ANNEXURE B - Applications 26
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31. ANNEXURE C - Cooling system as CHPC 26
32. ANNEXURE D - CHPC Lengau Network 26
33. ANNEXURE E - Data Centre 26
CSIR RFP No. 3182/09/03/2018 Page 3 of 27
SECTION A – TECHNICAL INFORMATION
1. INTRODUCTION
The Council for Scientific and Industrial Research (CSIR) is one of the leading
scientific research and technology development organisations in Africa. In partnership
with national and international research and technology institutions, CSIR undertakes
directed and multidisciplinary research and technology innovation that contributes to
the improvement of the quality of life of South Africans. The CSIR’s main site is in
Pretoria while it is represented in other provinces of South Africa through regional
offices.
1.1. CENTRE FOR HIGH PERFORMANCE COMPUTING (‘the centre’)
The Centre for High Performance Computing (CHPC), under the management of the
Meraka Institute, a unit of the CSIR, is one of three primary pillars of the national
Cyber-infrastructure (NICIS) intervention supported by the Department of Science
and Technology (DST). The South African National Research Network (SANReN)
and the Data Intensive Research Infrastructure of South Africa (DIRISA) and GRID
facilities complement the CHPC through the provision of low latency, high-bandwidth
connectivity, and the effective curation of a variety of notably large and critical
databases. The CHPC infrastructure is updated and maintained meticulously to
comply with international standards.
The mission of the CHPC is to provide a world-class High Performance Computing
(HPC) facility that enables cutting-edge research with high impact on the South
African Economy.
The main objectives of the centre are to enable South Africa to become globally
competitive and to accelerate Africa's socio-economic upliftment through the effective
application of high-end.
CSIR RFP No. 3182/09/03/2018 Page 4 of 27
In its vision, the centre wants to become an accomplished and preferred partner for
High Performance Computing solutions.
2. BACKGROUND
The CSIR launched a Petaflop system, Lengau in June 2016. The system was
officially handed over to the research community on the 3rd of May 2016. Since the
handover of Lengau to the user community, the system utilization has increased
significantly and is hovering between 80% and 90%, sometimes touching the 100%.
These indicate that there is a demand in the use of HPC resources from the South
African researchers. Lengau is a 1 Petaflop CPU based system; hence the addition of
co-processors is very critical.
A large number of users at the CHPC belong to the Chemistry and Material Science
domains. All of the codes hosted at the CHPC for users support multi-CPU
simulations and, as of late, a lot of these codes have been ported over to the GPU.
There is also a growing need of the Research Community and Industry to pursue
Artificial Intelligence and Machine Learning, even though there are no specific
applications currently, this is need is feasible in the foreseeable future, which require
different configuration of GPUs.
3. CURRENT HPC Cluster - Lengau
3.1. System Architecture
CHPC has recently launched a one (1) Petaflop homogeneous HPC Cluster. The Dell
HPC system is comprised of 1,368 Dell PowerEdge servers, based on Intel Xeon
processors totalling 24 racks of compute nodes and storage.
It has a total Dell Storage capacity of five petabytes, and uses Dell Networking
Ethernet switches and Mellanox FDR InfiniBand with a maximum interconnect speed
of 56 GB/s.
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3.2. Detailed Architectural Table
System Configuration
Total
Dell PowerEdge C6320 Servers:
Standard Compute nodes 128GB (64GB) / node 1 368
2x Intel Xeon E5-2690 v3 (Haswell) processors, 12 core each --> 24
cores / node 32 832
Dell PowerEdge R930 Servers:
Large Memory Compute nodes 1024GB / node 5
4x Intel Xeon E7-4850 v3 Processor 14 core each – 56 core/node 280
InfiniBand FDR 2:1 Blocking (56 Gbps)
Parallel Storage ( Useable) PB 4
Total number of Racks (including Compute, Login, Management and
Storage nodes) 24
Centos 7.3 Compute nodes (OS)
Centos 7.2 with Bright Cluster Manager v7.3 and PBSPro Resource Manager
v13.0.2
Total Linpack Performance (Tflops) 1 039
4. INVITATION FOR PROPOSAL
Proposals are hereby invited for the supply of a GPU Infrastructure to the CSIR.
5. PROPOSAL SPECIFICATION
All proposals are to be submitted in a format specified in this enquiry. However,
tenderers are welcome to submit additional / alternative proposals over and above
the originally specified format.
CSIR RFP No. 3182/09/03/2018 Page 6 of 27
5.1 TECHNICAL REQUIREMENTS
The goal of this project is to provide the CSIR with the GPU infrastructure, which can
support and provide real value to South Africa’s research community now and into
the future. The HPC arena is dynamic with many subtle technological opportunities
and challenges. The CHPC therefore expects to be able to leverage the knowledge
and experience of the successful Supplier in order to obtain the best solution to fulfil
its needs.
There are currently a large number of users at the CHPC that belong to the
Chemistry and Material Science domains. All of the codes hosted at the CHPC for
these users support multi-CPU simulations and, as of late, a lot of these codes have
been ported over to the GPU. Codes that currently have GPU support include:
● Amber
● CP2K
● Gromacs
● NAMD
● VASP
● LAMMPS
To this end the centre wishes to ensure that the potential Supplier is fully aware of
the following requirements;
5.1.1. The Supplier should describe in detail how their solution will integrate into the
existing CHPC HPC cluster with special attention being given to networking,
provision and management of the proposed solution.
● A detailed description of how the networking will be integrated is required.
● The response should include the detail on the recommended OS, system
monitoring and system management.
● Also detail the installation and commissioning required for each of these
elements.
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5.1.2. The Supplier should provide a proof of experience and projects on Bright
Cluster Management, PBSPro Resource Management, InfiniBand networking
and HPC system integration covering the aforementioned elements.
5.1.3. It should be noted that the current compute nodes of Lengau are not suited to
the addition of GPUs, thus the Supplier should propose a new rack of compute
nodes to accommodate the GPUs, preferable but not limited to a 42U rack
5.1.4. The Supplier should provide two (2) GPUs per compute node
5.1.5. In addition, the need for Artificial Intelligence and Machine Learning indicates
that high-density GPU architecture with enhanced linkages amongst the GPUs
and the host-processor in a node could be beneficial. We thus request a
proposal to provide a single Node of this feature, with the same
microprocessor architecture with the rest of the proposed Nodes.
5.1.6. The Supplier should provide the Bright Cluster Manager Licenses for the
proposed solution.
5.1.7. Pricing should be quoted for the core system (i.e. the rack, power, cooling,
cabling, switch, and other needed infrastructure) and then for a single compute
node (including cabling and other per-node equipment needed) so that the
total price can be computed for differing number of compute nodes.
Total Price = Core Price + N x Compute Node Price, where N is the number of compute nodes in the solution
5.1.8. Proposed rack must have high availability smart PDU`s
5.1.9. The Supplier should supply the GPU cards that produce at least the
following performance:
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● Double precision of at least 7.0 TeraFLOPS per GPU
● Single precision of at least 14.0 TeraFLOPS per GPU
● The total performance per GPU equiped compute node should be at least
14 TeraFLOPS in double-precision and 28 TeraFLOPS in single-precision.
5.1.10. The Supplier must conform to minimum hardware system requirements:
The host system architecture must support all codes at the CHPC.
The host system must support the required bandwidth to the on-board GPU
devices.
The host system must support the minimum cores and memory channels
required by the GPU devices and to satisfy the minimum GPU performance
required (above).
The host system must integrate (connect) with the CHPC’s existing network
and interconnect to provide:
access to the current CHPC Lustre file system over IB
MPI communication over IB between all nodes
access to the CHPC NFS file system
Management functions
5.2. Benchmarking Summary
5.2.1. Suppliers should note that some of the applications above will also form the
acceptance tests for the facility once a preferred supplier has been identified.
However at this stage the CHPC seeks to obtain some information on the
capabilities of the proposed solution with reference to the list of applications
provided above and to the capabilities of the CHPC’s current HPC solution.
5.2.2. Please list applications, in addition to the ones prescribed, for which you are
able to provide benchmark information relevant to your proposed solution.
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5.2.3. Please provide the successful benchmarks run for the following applications:
Gromacs, HPL and HPCG with any relevant system or application
configuration information
5.2.4. If benchmarking information is available for similar applications to those listed,
that you wish the CHPC to be aware of, please provide that information here.
5.3. Results must be reproducible
Suppliers must provide the CHPC with source modifications; build scripts, make-files,
run scripts, output files, important environmental settings, and node description(s).
The benchmarks must be performed on hardware that is similar to what will be
delivered as part of the award. CHPC reserves the right to request that benchmarks
be rerun before an award. CHPC is also interested in the discussions pertaining to
the tuning process and any tools used to aid in that process.
5.4. Not all applications need to run to completion.
Some of the applications in the test suite have a very long runtime with the data set
of interest. The CHPC does not expect these applications to run to completion. The
CHPC will indicate an acceptable termination point for a run.
5.5. Reporting
Benchmarking should be done using the standard test suites that are provided on the
software vendor websites.
5.6. IMPLEMENTATION
5.6.1. Each proposal must include delivery, installation and setup at the CHPC facility
in Rosebank, Cape Town, to provide the CHPC with a fully functional system
as specified in the response.
5.6.2. The Vendor must provide an engineer on-site, available 8am–4:30pm Monday
through Friday, with the exception of CHPC holidays, beginning on the project
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initiation date until to project completion. The support engineer will be
expected to work closely with CHPC staff to develop, configure, test the
system until the acceptance stage and it is ready to run the production
workloads.
5.6.3. It is also expected that knowledge transfer of the system configuration,
installation, and maintenance package be communicated to CHPC staff during
this period.
5.7. WARRANTY AND LICENSING INFORMATION
The cost of the proposed system must include all warranties and licensing for all
hardware and software delivered with the system. This must include hardware and
software, which is not manufactured by the primary Vendor. Warranties and licenses
must be for a period of 3 years of operation.
The start date of the year of full production operation is defined as the day of
machine acceptance.
The termination date of the warranties and licenses for all components must be
clearly provided.
5.8. DATA CENTRE ENVIRONMENT
5.8.1. The Current CHPC data centre is specifically designed for water-cooled
racks.
5.8.2. The high temperature loop provides water at 18 deg C. Maximum flowrate =
24 kg/s.
5.8.3. The low temperature loop provides water at 10 deg C. Maximum flowrate = 24
kg/s.
5.8.4. Suppliers to propose water cooled solution using ColdLogik systems and
water cooling doors. Appendix C: Cooling system at CHPC is supplied with
information on the ColdLogik system installed for the main cluster.
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5.8.5. Every rack, network switch, interconnect switch, node, and disk enclosure
must be clearly labelled with a unique identifier visible from the front of the
rack and/or the rear of the rack, as appropriate, when the rack door is open.
These labels will be high quality so that they do not fall off, fade, disintegrate,
or otherwise become unusable or unreadable during the lifetime of the
system. Nodes will be labeled from the rear with a unique serial number for
inventory tracking. It is desirable that motherboards also have a unique serial
number for inventory tracking. This serial number needs to be visible without
having to disassemble the node, or else it must be able to be queried from the
system management console.
5.8.6. The CHPC is keenly aware of the issues around the powering and cooling of
High Performance Computing infrastructure and urge respondents to provide
as much information on this area as possible. Please provide an estimate of:
● The total power consumption (kW)
● The per rack power consumption (kW) of the proposed solution
5.8.7. The CHPC runs all power cabling in basket trays below the equipment racks
and the networking cabling in basket trays above the equipment racks. Is
your solution able to conform to the CHPC’s current practice? If NO, please
explain.
5.9. KNOWLEDGE TRANSFER AND TRAINING
5.9.1. Supplier must commit to on-site knowledge transfer for system administration
of the equipment and software as part of their proposal.
5.9.2. Knowledge transfer must commence during the development and prior to the
beginning of the Acceptance Testing Period.
5.9.3. The knowledge transfer and training for the technical team should include the
following topics:
● System Operation and Advanced Administration
● Software installation and updating
● System monitoring
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● System reconfiguration
● User account creation and management
● File system management
● Backup and recovery
● Network configuration and modification
● System security
5.9.4. The Supplier must describe all proposed training and documentation relevant
to the proposed solutions utilizing the following methods:
● Classroom training
● Onsite training
● Online documentation
● Online training
5.10. Value Add
“Value add” refers to any service or product in addition to the requirements of this
tender.
5.11. ACCEPTANCE TEST SUITE
The delivered system will be subject to an extensive acceptance test which will
include all necessary system software and drivers, as well a full integration test
along with the following application and synthetic benchmarks:
● GROMACS
● HPL
● HPCG
● AMBER
● IOR
● Parallel netCDF FLASH I/O
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5.12. MAINTENANCE, SUPPORT AND TECHNICAL SERVICES
5.12.1. It is desired that the Supplier provide 2nd line systems support for a minimum
of three (3) years after acceptance. Any cost for support during this period
should be included in the total cost of the system. The Supplier must provide
the qualifications of the person to the CHPC for approval. The availability and
working hours of the on-site engineer should follow the CHPC’s regulation.
The salary as well as other benefits of the engineer should be provided by the
Supplier. The hiring and change of the engineer should be approved by the
CHPC.
5.12.2. Hardware support will require replacement of failed or faulty critical
components by the next business day or sooner. A critical component is
defined as one that is required to enable 90% of the system to be able run
projects successfully. Software support will require telephone and email
response to problem calls and questions. Response to software support calls
to be next business day or sooner.
5.12.3. Supplier should describe both the hardware and software support provided for
the proposed system during the support period. Supplier must provide
documentation to demonstrate a current ability to provide 24x7 supports as the
CHPC may, in the future, decide to take advantage of such a program.
5.12.4. Supplier must specify the location of the nearest parts depot and explain the
conditions under which support will be contracted out to a third party.
5.12.5. Please provide information on how you anticipate delivering and supporting
your proposed solution, paying particular attention to the personnel and skills
available within your organization.
5.12.6. Supplier should provide a recommended set of spares that might be
purchased by the CHPC and kept on site. The supplier must be responsible for
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the inventory and maintenance of these spares through the life of the warranty
and any warranty extensions. The CHPC will provide space for these spares.
5.13. Documentation
The Supplier must provide documentation for the solution to the operators and
system administrators in order to effectively operate, configure, and use the
system.
5.13.1. The Supplier must provide documentation for solution describing the
configuration; Network topology, labelling schema, hardware layout, etc. of the
system as deployed before the commencement of the system acceptance
testing.
5.13.2. The Supplier must supply support system and user level documentation for all
components of the system. The Supplier must supply additional documentation
necessary for the operation and maintenance of the system.
5.13.3. All documentation must be distributed and updated electronically and in a
timely manner. For example, changes to the system must be accompanied by
relevant documentation. Documentation of changes and fixes may be
distributed electronically in the form of release notes. Reference manuals may
be updated later, but effort should be made to keep all documentation current.
6. FUNCTIONAL EVALUATION CRITERIA
6.1. The evaluation of the functional / technical detail of the proposal will be based on
the criteria and scoring sheet as per Annexure A.
● Proposals with functionality / technical points of less than the pre-determined
minimum overall percentage of 90% and less than 50% on any of the
individual criteria will be eliminated from further evaluation.
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7. ELIMINATION CRITERIA
● Submission after the deadline;
● Proposals submitted at incorrect location;
● Refer to Annexure A for further Elimination Criteria points
8. NATIONAL TREASURY CENTRAL SUPPLIER DATABASE (CSD)
REGISTRATION
Before any negotiations will start with the winning bidder it will be required from the
winning bidder to:
● be registered on National Treasury’s Central Supplier Database (CSD).
Registrations can be completed online at: www.csd.gov.za;
● provide the CSIR of their CSD registration number; and
● provide the CSIR with a certified copy of their B-BBEE certificate. If no
certificate can be provided, no points will be scored during the evaluation
process. (RSA suppliers only)
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SECTION B – TERMS AND CONDITIONS
9. VENUE FOR PROPOSAL SUBMISSION
All proposals must be submitted ONLY at the Tender Box located at;
CSIR Campus - Security Gate
15 Lower Hope Road
Rosebank
Cape Town
10. TENDER PROGRAMME
The tender program, as currently envisaged, incorporates the following key dates:
Issue of tender documents
Thursday, 22 February 2018
Site Inspection of CHPC Data centre.
(Optional)
Thursday, 01 March 2018
10:00 – 12:00
Venue
CSIR Campus - Security Gate
15 Lower Hope Road
Rosebank
Cape Town
Closing / submission Date:
Friday, 09 March 2018
Envisaged appointment date of successful
tenderer 23 March 2018
Estimated contract duration (in
months/years) Three (3) years
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11. SUBMISSION OF PROPOSALS
11.1. All proposals are to be sealed. No open proposals will be accepted.
11.2. All proposals are to be clearly marked with the RFP number and the name of the
tenderer on the outside of the main package. Proposals must consist of two parts,
each of which is placed in a separate sealed package clearly marked:
Table 6: Tender File Structure
RFP Section
Tender Response Documents
Part 1
Signed ‘Declaration By tenderer’ form page in main RFP document (this
document)
Technical Scoring Sheet (Annexure A)
Project management plan and related information
References related information
This information must not contain any pricing information contained in Part 2 of
the submission
Part 2
Pricing Schedule as per 5.1.5 of the RFP document – Technical requirements
Recent audited financial statement
Any other pricing information the bidder wishes to share as part of the pricing
submission.
Valid B-BBEE certificate
National CSD registration document.
This information must not contain any technical information i.e. Part 2 information.
11.3. Proposals submitted by companies must be signed by a person or persons duly
authorised.
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11.4. The CSIR will award the contract to qualified tenderer(s)’ whose proposal is
determined to be the most advantageous to the CSIR, taking into consideration the
technical (functional) solution, price and B-BBEE.
12. DEADLINE FOR SUBMISSION
Proposals must be submitted at the address mentioned above no later than the closing date
of Friday, 09 March 2018 at 15:00 during CSIR’s business hours. The CSIR business hours
are between 08h00 and 16h30.
Where a proposal is not received by the CSIR by the due date and stipulated place, it will be
regarded as a late tender. Late tenders will not be considered.
13. AWARDING OF TENDERS
13.1. Awarding of tenders will be published on the National Treasury e-tender portal .
No regret letters will be sent out.
14. EVALUATION PROCESS
14.1. Evaluation of proposals
All proposals will be evaluated by an evaluation team for functionality, price and B-
BBEE. Based on the results of the evaluation process and upon successful
negotiations, the CSIR will approve the awarding of the contract to successful
tenderers.
A two-phase evaluation process will be followed.
● The first phase includes evaluation of elimination and functionality criteria.
● The second phase includes the evaluation of price and B-BBEE status.
Pricing Proposals will only be considered after functionality phase has been
adjudicated and accepted. Only proposals that achieved the specified minimum
qualification scores for functionality will be evaluated further using the preference
points system.
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14.2. Preference points system
The 80/20 preference point system will be used where 80 points will be dedicated to
price and 20 points to B-BBEE status.
15. PRICING PROPOSAL
15.1. Pricing proposal must be cross-referenced to the sections in the Technical
Proposal. Any options offered must be clearly labelled. Separate pricing must be
provided for each option offered to ensure that pricing comparisons are clear and
unambiguous.
15.2. Price needs to be provided in South African Rand (excl. VAT), with details on
price elements that are subject to escalation and exchange rate fluctuations
clearly indicated.
15.3. Price should include additional cost elements such as freight, insurance until
acceptance, duty where applicable.
15.4. Only firm prices* will be accepted during the tender validity period. Non–firm
prices** (including prices subject to rates of exchange variations) will not be
considered.
*Firm price is the price that is only subject to adjustments in accordance with the
actual increase or decrease resulting from the change, imposition, or abolition of
customs or excise duty and any other duty, levy, or tax which, in terms of a law or
regulation is binding on the contractor and demonstrably has an influence on the
price of any supplies, or the rendering costs of any service, for the execution of the
contract;
**Non-firm price is all prices other than “firm” prices.
15.5. Payment will be according to the CSIR Payment Terms and Conditions.
16. VALIDITY PERIOD OF PROPOSAL
Each proposal must be valid for a minimum period of three (3) months calculated
from the closing date.
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17. APPOINTMENT OF SERVICE PROVIDER
17.1. The contract will be awarded to the tenderer who scores the highest total number
of points during the evaluation process, except where the law permits otherwise.
17.2. Appointment as a successful service provider shall be subject to the parties
agreeing to mutually acceptable contractual terms and conditions. In the event of
the parties failing to reach such agreement CSIR reserves the right to appoint an
alternative supplier.
17.3. Awarding of contracts will be announced on the National Treasury website and no
regret letters will be sent to unsuccessful bidders.
18. ENQUIRIES AND CONTACT WITH THE CSIR
Any enquiry regarding this RFP must be submitted in writing to CSIR at
tender@csir.co.za with “RFP No 3182/09/03/2018 - The Supply of a GPU
Infrastructure to CSIR” as the subject.
Any other contact with CSIR personnel involved in this tender is not permitted during
the RFP process other than as required through existing service arrangements or as
requested by the CSIR as part of the RFP process.
19. MEDIUM OF COMMUNICATION
All documentation submitted in response to this RFP must be in English.
20. COST OF PROPOSAL
Tenderers are expected to fully acquaint themselves with the conditions,
requirements and specifications of this RFP before submitting proposals. Each
tenderer assumes all risks for resource commitment and expenses, direct or indirect,
of proposal preparation and participation throughout the RFP process. The CSIR is
not responsible directly or indirectly for any costs incurred by tenderers.
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21. CORRECTNESS OF RESPONSES
21.1. The tenderer must confirm satisfaction regarding the correctness and validity of
their proposal and that all prices and rates quoted cover all the work/items
specified in the RFP. The prices and rates quoted must cover all obligations
under any resulting contract.
21.2. The tenderer accepts that any mistakes regarding prices and calculations will be
at their own risk.
22. VERIFICATION OF DOCUMENTS
22.1. Tenderers should check the numbers of the pages to satisfy themselves that none
are missing or duplicated. No liability will be accepted by the CSIR in regard to
anything arising from the fact that pages are missing or duplicated.
22.2. One hard copy and one electronic copy (USB memory key) of each proposal
must be submitted. In the event of a contradiction between the submitted copies,
the hard copy will take precedence.
22.3. Pricing schedule and B-BBEE credentials should be submitted with the proposal,
but as a separate document and no such information should be available in the
technical proposal.
22.4. If a courier service company is being used for delivery of the proposal document,
the RFP description must be endorsed on the delivery note/courier packaging to
ensure that documents are delivered to the tender box, by the stipulated due date.
23. SUB-CONTRACTING
23.1. A tenderer will not be awarded points for B-BBEE status level if it is indicated in
the tender documents that such a tenderer intends sub-contracting more than
25% of the value of the contract to any other enterprise that does not qualify for at
least the points that such a tenderer qualifies for, unless the intended sub-
contractor is an exempted micro enterprise that has the capability and ability to
execute the sub-contract.
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23.2. A tenderer awarded a contract may not sub-contract more than 25% of the
value of the contract to any other enterprise that does not have an equal or
higher B-BBEE status level than the person concerned, unless the contract is
sub-contracted to an exempted micro enterprise that has the capability and
ability to execute the sub-contract.
24. ENGAGEMENT OF CONSULTANTS
The consultants will only be remunerated at the rates:
24.1. Determined in the "Guideline for fees", issued by the South African Institute of
Chartered Accountants (SAICA); or
24.2. Set out in the "Guide on Hourly Fee Rates for Consultants", by the Department
of Public Service and Administration (DPSA); or
24.3. Prescribed by the body - regulating the profession of the consultant.
25. TRAVEL EXPENSES
25.1. All travel expenses for the CSIR’s account, be it directly via the CSIR’s travel
agent or indirectly via re-imbursements, must be in line with the CSIR’s travel
policy. The following will apply:
25.1.1. Only economy class tickets will be used.
25.1.2. A maximum of R1300 per night for accommodation, dinner, breakfast and
parking will be allowed.
25.1.3. No car rentals of more than a Group B will be accommodated.
CSIR RFP No. 3182/09/03/2018 Page 23 of 27
26. ADDITIONAL TERMS AND CONDITIONS
26.1. A tenderer shall not assume that information and/or documents supplied to CSIR,
at any time prior to this request, are still available to CSIR, and shall consequently
not make any reference to such information document in its response to this
request.
26.2. Copies of any affiliations, memberships and/or accreditations that support your
submission must be included in the tender.
26.3. In case of proposal from a joint venture, the following must be submitted together
with the proposal:
● Joint venture Agreement including split of work signed by both parties;
● The original or certified copy of the B-BBEE certificate of the joint
venture;
● The Tax Clearance Certificate of each joint venture member;
● Proof of ownership/shareholder certificates/copies; and
● Company registration certificates.
26.4. An omission to disclose material information, a factual inaccuracy, and/or a
misrepresentation of fact may result in the disqualification of a tender, or
cancellation of any subsequent contract.
26.5. Failure to comply with any of the terms and conditions as set out in this document
will invalidate the Proposal.
CSIR RFP No. 3182/09/03/2018 Page 24 of 27
27. CSIR RESERVES THE RIGHT TO
27.1. Extend the closing date;
27.2. Verify any information contained in a proposal;
27.3. Request documentary proof regarding any tendering issue;
27.4. Give preference to locally manufactured goods;
27.5. Appoint one or more service providers, separately or jointly (whether or not they
submitted a joint proposal);
27.6. Award this RFP as a whole or in part;
27.7. Cancel or withdraw this RFP as a whole or in part.
28. DISCLAIMER
This RFP is a request for proposals only and not an offer document. Answers to this
RFP must not be construed as acceptance of an offer or imply the existence of a
contract between the parties. By submission of its proposal, tenderers shall be
deemed to have satisfied themselves with and to have accepted all Terms &
Conditions of this RFP. The CSIR makes no representation, warranty, assurance,
guarantee or endorsements to tenderer concerning the RFP, whether with regard to
its accuracy, completeness or otherwise and the CSIR shall have no liability towards
the tenderer or any other party in connection therewith.
CSIR RFP No. 3182/09/03/2018 Page 25 of 27
DECLARATION BY TENDERER
Only tenderers who completed the declaration below will be considered for
evaluation.
RFP No: 3182/09/03/2018
I hereby undertake to render services described in the attached tendering documents to
CSIR in accordance with the requirements and task directives / proposal specifications
stipulated in RFP No. 3182/09/03/2018 at the price/s quoted. My offer/s remains binding
upon me and open for acceptance by the CSIR during the validity period indicated and
calculated from the closing date of the proposal.
I confirm that I am satisfied with regards to the correctness and validity of my proposal;
that the price(s) and rate(s) quoted cover all the services specified in the proposal
documents; that the price(s) and rate(s) cover all my obligations and I accept that any
mistakes regarding price(s) and rate(s) and calculations will be at my own risk.
I accept full responsibility for the proper execution and fulfilment of all obligations and
conditions devolving on me under this proposal as the principal liable for the due
fulfilment of this proposal.
I declare that I have no participation in any collusive practices with any tenderer or any
other person regarding this or any other proposal.
I accept that the CSIR may take appropriate actions, deemed necessary, should there be
a conflict of interest or if this declaration proves to be false.
I confirm that I am duly authorised to sign this proposal.
NAME (PRINT) …………………………………
CAPACITY ………………………………………
SIGNATURE ……………………………………
NAME OF FIRM ………………………….……
DATE …………………………………
WITNESSES
…….…………………………………..
……….………………………………..
DATE: ……………………………………