Post on 09-May-2015
description
CHOOSING BETWEEN THE DIFFERENT RDA AND LC/PCC CORE DESCRIPTIVE
ELEMENTS
GUY FROSTVALDOSTA STATE UNIVERSITY
GFROST@VALDOSTA.EDU229.259.5060
RDA CHOICES
New Terminology
AACR2R Rules – now called RDA InstructionsLibrary of Congress Rule Interpretations (LCRI) –
replaced by Library of Congress Policy Statements (LCPS); Change in October 2012 to: LC-PCC PS, or, Library of Congress/Program for Cooperative Cataloging Policy Statements
Chief source becomes Preferred SourceHeadings (e.g. 1XX, 7XX, 8XX) – Authorized Access
PointAuthor, Composer, etc. – CreatorMain Entry – Preferred Title or Authorized Access
Point for Creator
New Terminology Cont.
Uniform Title – Preferred Title w/ or w/o differentiated data, or, Conventional Collective Title
Physical Description – Carrier DescriptionSee Reference – Variant Access PointSee Also Reference – Authorized Access Point
for related entityGeneral Material Designation (GMD) –
replaced with Content, Media, and Carrier types
FRBR ENTITIES
RDA is standard for bibliographic description based on FRBR conceptual model
Group 1: Work, Expression, Manifestation, Item
Group 2: Person, Family, and Corporation
Group 3: Subjects of Groups 1 and 2 (concepts, objects, events, and places)
WEMI
WORK – intangible/abstract – represents an idea in its purest form (Authorized Access Point (AAP))
EXPRESSION – the realization of that idea, e.g., in written form, musical notation, translation, revision, or reiteration and is realized by an Authorized Access Point
MANIFESTATION – the physical realization of that expressed idea in book form, CD, PDF, this PPT presentation – expressed in the descriptive part of a bibliographic record (covered in ch.2-4)
ITEM – the physical piece in hand (covered in ch.2-4)
“RDA CORE” ELEMENTS IN A FAMILIAR FORM (Choice 1)
02x/030/074/086/088 $a 2.15245;__; $a 2.3.2 / $c 2.4.2250;__; $a 2.5.2 / $b 2.5.626X;__; $a 2.8.2/2.9.2 : $b 2.8.4/2.9.4, $c
2.8.6/2.9.6/2.11 $e (2.10.2 : $f 2.10.4 ; $c 2.10.6)
300;__; $a 3.4336;__; $a 6.9338;__; $a 3.3490;__; $a2.12.2. 2.12.9, 2.12.10 ; $v 2.12.17
“LC-RDA CORE” ELEMENTS IN A FAMILIAR FORM (Choice 2)
02x/030/074/086/088 $a 2.15245;__; $a 2.3.2 : $b 2.3.3 = 2.3.4 / $c 2.4.2250;__; $a 2.5.2 / $b 2.5.6264;__; $a 2.8.2/2.9.2/2.10.2 : $b 2.8.4/2.9.4/2.10.4, $c
2.8.6/2.9.6/2.10.6/2.11300;__; $a 3.4 – $c 3.4.1.10336;__; $a 6.9337;__; $a 3.2338;__; $a 3.3490;__; $a 2.12.2. 2.12.9, 2.12.10 ; $v 2.12.17 $x
2.12.16/2.12.8500;__; $a 2.20.2 (source of title)
Types of Description (RDA 1.5)
Comprehensive Description (1.5.2)Describing a resource as a whole (single volume, multivolume
monograph, serial, etc.)
Analytical Description (1.5.3)Describing a part of a resource (single volume of a serial, two different works bound together, etc.)
Hierarchical Description (1.5.4)A combination of the two
LC does not follow this practice
Changes in Descriptive Practices
What you see is what you get (Principle of Representation) (RDA 1.7; LCPS A.1) RDA A.1: Follow language involved (RDA A. 10-A.55)
Alternative: follow in-house guidelines LCPS Alternative: “take what you see” for transcribed
elements Fields with data in all caps
Record numerals expressed as words in Arabic form (RDA 1.8.4) LCPS Alternative: “take what you see” for transcribed
elements (e.g., Roman numerals for 264 date)
RDA Appendices
Appendix A: Generally, capitalize words according to the guidelines for the language involved (A.1)
Appendix B: Abbreviations – generally, use only as found on the resource (B.4); Latin Alphabet Abbreviations (B.7) (e.g., in. for inches)
Appendix C: Initial ArticlesAppendix D: Record Syntaxes for Descriptive
Data (ISBD)
Description in General
1.3 – RDA Core Elements1.4 – Language and Script – those fields that you will
“take what you see”2.# -- Identifying Manifestations and Items (or, general
guidelines for recording 245, 250, 264, 490, 020, 5XX) 2.2.2.2 – Source of Information; 2.2.4 others sources
Describing Carriers – (300, 336-338 fields) 3.4 (extent); illustrative content (7.15); 3.5 (dimensions) 6.9 (content); 3.2 (media); 3.3 (carrier)
Language 2.2.3.1
-- Language of Content-- Language of Translation
Punctuation (Appendix D)
RDA 1.7: General Guidelines (1.7.2-1.7.9) – Appendix D applied when stated ISBD between subfields has remained unchanged Punctuation may still be added for clarity
LCPS – 1.7.1 (General Guidelines for Bibliographic and Authority Records)
RDA 1.7.3 Transcription – Punctuation: Transcribe punctuation as it appears on the source
245;10; $a … and then there were none (A.4.2 for capitalization)245:00; $a What is it? … what is It not?
Note change from AACR2R: the em dash (--) no longer replaces the ellipse (…) when on the piece (what you see is what you get)
LCPS 1.7.1: Ending Punctuation
1XX, 6XX 7XX Access Points, ending punctuation is: . ) ] “ ? ! –
240 – no change245, 250 – If field does not end in a period, add one.246, 490 – no ending punctuation unless part of data264 – ends with: . ) ] ? - > Exception:
copyright date does not end with period (264;_4; $c 2012 )
300 – none ) .7XX $i Relationship designator. (Appendix J): First
word is capitalized, subfield ends with colon: $i Libretto based (work):
What Makes a Record RDA
Three Areas Necessary: Leader/18 – Descriptive Cataloging Form (DESC):
Coded “i“ (ISBD)
040; $a … $b eng $e rda $c … suggested best practice by the PCC is to place $e
immediately before $c
336-338 fields (Content-Media-Carrier)
245 – Title
What’s changed: What you see is what you get (RDA 1.7.1; 2.3.2.4)
Instruction 2.3 (Basic Title) 2.3.2 Title Proper (RDA and LC Core) 2.3.1.4 Exceptions 2.3.1.7 Common Title with Parts, Sections, and
Supplements 2.3.2.9 Resources lacking a collective title 2.3.4 Other title information (Subtitles) 2.3.6 Variant titles 1.7.5 Symbols in titles
Following LC Policy of “Take What You See”
245;10; $a AFRICAN AMERICAN MASTERS : $b Highlights from the Smithsonian American Art Museum /- 2.3.1.4 – as found- RDA 1.7.1 – Alternative, follow in-house procedures “for capitalization, punctuation, numerals, symbols, abbreviations, etc.”
245;10; $a African American masters : $b highlights from the Smithsonian American Art Museum /
245 – Statement Of Responsibility
What’s changed: rule of 3 gone (RDA 2.4.1.5) Transcribe as found (i.e., include Mrs., Jr., Dr., etc.) (RDA
2.4.1.4) Optionally, Abridge statement; LC does not apply these instructions
RDA: Charles F. Hoban, Jr.LC: Charles F. Hoban, Jr., Special Assistant, Division of Visual
Education, Philadelphia Public SchoolsNote: Jr., etc. now considered part of name and included in
Authorized Access Point (Fields 100, 700, etc.) Optional Omission: Record 1st named followed by [and six
others] LC does not apply these instructions
Additional Statements (RDA 2.4.1.6) (editors, authors of forewords, etc.)
Other Title Instructions
Inaccuracies: Record as is (RDA 1.7.9 and 2.3.6) [sic] no longer used (same for all other descriptive
elements) Make a 500 note Add a variant title (246) with correct spelling (RDA
2.3.6 and 2.20.2.4)Collective Titles (RDA 2.3.2.6)
LCPS 25.1 – 505 Contents is Core (except for: anthologies of poetry, hymnals, conference proceedings, journals, collections of interviews or letters, and similar resources)
Items lacking a collective title (RDA 2.3.2.9)
250 Edition Statements (RDA 2.5.2?)
What’s different: “take what you see”- Edition statements are recorded exactly as printed
If resource has edition statement abbreviated, the period is considered part of the abbreviation and not the terminal punctuation (RDA D.1.2.1). e.g.:
250;__; $a 3rd ed..
Leader and 008/264
What’s different: OCLC-RDA will continue to support 260; LC to replace 260 with
264 field(s) on newer records Take What You See (i.e., do not abbreviate states, publishers’
names, etc.) Only first place is Core (2.8.2) Do not correct information (1.7.9) Range dates (DtSt: q) no longer limited to 20 years (1.9.2.4) Each cataloger supplied element enclosed in its own square
brackets
s.l. replaced by [Place of … not identified] (2.8.2.6; 2.9.2.6; 2.10.2.6)s.n. replaced by = [… not identified] (2.8.4.7; 2.9.4.7; 2.10.4.7)s.d. replaced by = [date of … not identified] (LC/PCC 2.8.6.6.;
2.9.6.6; 2.10.6.6)
Note: RDA Instructions are still for recording information in 260
264 – Repeated Based on Function
Second Indicator 0 = Unpublished works, like dissertations, art objects, archival
collections, etc. (2.7) Only date is Core
1 = Publication, Release, or Issuing statements (2.8) RDA and LC CORE
2 = Distribution statements (2.9) Core if no Publication information found
3 = Manufacture, printing, duplication, casting, etc. statements (2.10) Core if not Publication, or Distribution information found; date
manufacture also Core if lacking copyright date 4 = Copyright notice and Phonogram dates (2.11)
Core if lacking date of Publication or Distribution LCPS: if data […] elements are being given in lieu of […] missing data
elements; give a complete statement for that area
DtSt: t Dates: 1942, 1942264;_1; $a New York : $b Random House, $c [1942]264;_4; $c ©1942
or, 264;_4; $c copyright 1942
264 punctuation the same as 260- Period or other terminal punctuation used: . ) ] ? - >
No period at end of Copyright Notice Some pre-264 records have:
260;__; New York : $b Random House, #c [1942], ©1942.
e.g.: No publication date on title page; Date on verso: Copyright, 1942 (RDA 2.8.6.6)
e.g. 2: t.p.: New York ABINGDON PRESS Nashville; t.p.v. : Copyright MCMXLV
RDA 1.8.2: Record numerals as preferred by agency- Alternative 1: LC practice: as found- Alternative 2: as found and agency preferred in
square brackets08; DtSt: t Dates: 1945, 1945264;_1; $a New York : $b ABINGDON PRESS, $c [1945]264;_4; $c ©MCMXLV (Alternative 1- LC Practice)264;_4; $c ©MCMXLV [1945]264;_4; $c ©1945 (RDA 2.8.6.3)
RDA 1.8.3: Substitute numerals for numbers expressed as words
Example from LC 264 guidelines
264;_1; $a Syracuse, New York : $b [publisher not identified], $c 2010.264;_2; $a [Place of distribution not identified] : $b Adirondack Distributors, $c 2012.264;_4; $c ©2009
Square Brackets for each element264;_2; [Syracuse, New York] : $b [Adirondack Distributors], $c 2012
300 Physical Description
What different: Most words are spelled out (exception: in.) cm and mm no longer considered abbreviations and lacks period RDA Core: 3.4 (extent); 3.5 (Dimensions) Illustrative material only Core for LC and only for children’s
literature (LCPS 7.15) LCPS: use illustrations only; RDA alternative, add other terms if
considered important (music, maps, portraits, etc. 7.15.1.3))
300;__; $a xi, 159 pages : $b illustrations ; $c 28 cm
Exception: when field 490 present, terminal period is recorded
300;__; $a x, 244 pages : $b illustrations, maps ; $c 28 cm.490;1_; $a Synthesis and assessment product ; ‡v 3.4
336-338
All fields repeatable if necessary
e.g.: 336;__; $a text $2 rdacontent 336;__; $a still image $2 rdacontent
Graphic novels have both types of content, written text and graphic images, thus two 336 fields
Only 336 and 338 Core in RDA; LC/PCC all three Core 336 (RDA 6.9) 337 (RDA 3.2) 338 (RDA 3.3)
Can be recorded in textual form or coded form ($b)http://www.loc.gov/standards/valuelist/rdacontent.html
Series - 490
Numbering (RDA 1.8.2) Record series number as preferred by agency Alternative: Record number as found (LC practice) Alternative 2: Record number as found and place
preferred agency number in brackets
490; 1_; $a … ; $v Band 4490; 1_; $a … ; $v Band IV (Alternative 1 – LC’s
practice)490; 1_; $a … ; $v Band IV [4] (Alternative 2)
Notes
General Guidelines 1.10 1.10.2 – Capitalization PCC/LC – accept machine derived contents notes as is
Optionally, changed them to conform to Appendix A of RDA (e.g., sentence case)
My recommendation: check any 505 that begins: Machine Derived Contents:
504; RDA examples separate index and bibliography (7.16.1.3) LCPS – transcribes them in a string “Pages” spelled out for both
500;__; $a Includes index.504;__; $a Bibliography: pages 859–910.
LC: Includes bibliographical references (pages 859–910) and index.
Authorized Access Points
Persons (8-Guidelines for recording Attributes (e.g., dates, etc.)What’s changed: Include Jr. as part of the name
(9.2.2.9.5);
choose the name by which the person is commonly known (9.2.2.3)
Relationships Designators: Persons, Families, and Corporate Bodies (Appendix I)
More emphasis on recording the relationships in Authorized Access Points ($e or $4) Would be included for all most 1XX and 7XX entries
100;1_; $a Rowling, J. K., $e author.
Subfield e ($e) terms found in RDA Appendix I According to LCPS: LC will use $e and only for
illustrators of children’s books Subfield 4 ($4) codes found at:
http://www.loc.gov/marc/relators/
Relationship Designators: Works, Expressions, Manifestations, and Items
(Appendix J)
Increased use of relations between different but related resources
Used in 7XX fields100;1_; $a Evans, G. Edward, $d 1937- 240;10; $a Developing library and information center collections
245;10; $a Collection management basics775 08 $i Revision of: $a Evans, G. Edward, 1937- $t Developing library and information center collections $b 5th ed. $d Westport, Conn. : Libraries Unlimited, 2005 $h xx, 446 p. : ill. ; 26 cm. + 1 computer disc (4 3/4 in.) $k Library and information science text series $w (DLC) 2005016098
N.B.: This is a change from using a 500 note and 700 Author-Title to link previous edition to this one
More Examples
245;00; $a Alice in Wonderland, or, What's a nice kid like you doing in a place like this? / $c Hanna-Barbera Productions.
700;1_; $i Parody of (work): $a Carroll, Lewis, $d 1832-1898. $t Alice's adventures in Wonderland.
---100;1_; $a Auel, Jean M.245;14; $a The valley of horses : $b a novel / $c Jean M.
Auel.700;1_; $i Sequel to: $a Auel, Jean M. $t Clan of the cave
bear.700;1_; $i Prequel to: $a Auel, Jean M. $t Mammoth
hunters.
7XX
700 – Author-Uniform Title Entries760 – Main Series762 – Subseries765 – Original language767 – Translation Entry (Translated as:)775 – Other Edition Entry776 – Additional Physical Form787 – Other Relationship Entry
Ideas for Staff Training
Edit descriptive fields: (245 $c, 250, 264, 300, 490, 504)
Add Appendix I of RDA for Relator terms (1XX/7XX $e) (PDF added to each workstation)
Add the RDA Suite (Desc: i, 040; $a __ $b eng $e rda $c __, and 336-338 trio Automate this process by using a Macro program,
such as MarcoExpressOther: (i.e., Appendix J)
Future Changes
MARC21 as a data exchange mechanism is going away; will remain in use for at least another decade Bibliographic Framework Initiative; contract with Zepheira
(led by W3C Semantic Web guru, Eric Miller) whose “major focus of the project is to translate the MARC 21 format to a Linked Data (LD) model“ http://www.loc.gov/marc/transition/
ISBD “cataloger input” is going away – will become machine generated instead
Greater utilization of Linked Data “May” required knowledge of ISBD for recording data In use by European libraries already
Linked Data Example
650;07; $a Hochschule $0 (DE-588c)4072560-1 $2 swd
VIAF (Virtual International Authority File): http://viaf.org/
Rowling, J. K.http://id.loc.gov/authorities/names/
n97108433.html
Resources
LC Core - http://www.loc.gov/aba/rda/pdf/core_elements.pdf
LCPS Changes - http://www.loc.gov/aba/rda/lcps_access.html
LC in-house training materials - http://www.loc.gov/catworkshop/RDA%20training%20materials/LC%20RDA%20Training/LC%20RDA%20course%20table.html (General site: http://www.loc.gov/aba/rda/)
OCLC Technical Bulletin 261 - http://www.oclc.org/support/documentation/worldcat/tb/261/ (Covers new/changed fields including 264)
Resources cont.
PCC Guidelines for 264 -- http://www.loc.gov/aba/pcc/documents/264-Guidelines.doc
Mac Elrod’s (Special Libraries Cataloguing) AACR2R-RDA changes: http://special-cataloguing.com/node/1397
PPT by Sally McCallum from the Library of Congress describing the LC MARC replacement and Linked data http://igelu.org/wp-content/uploads/2012/09/IGeLU-sally-McCallum.pptx