Post on 02-Mar-2018
7/26/2019 RA Board Governance Committee Meeting Agenda and Materials, June 14, 2016, including proposed Tetra Funding
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VISIONLeading the model community where all can Live, Work, Play, and Get Involved.
MISSIONTo preserve and enhance the Reston community through outstanding leadership, service and stewardship of our resources.CORE VALUESService. Collaboration. Stewardship. Innovation. Leadership.
AGENDA
Board Governance CommitteeTuesday, June 14, 2016, 6:00 pm
NOTE: Times listed for Agenda Items are estimates only. Actual times may vary substantially dependent on
circumstances. It is suggested that Member having an interest in a specific Agenda Item be in attendance from
the start of the meeting.
Item Disposition
A. 6:00 pm Call to Order & Opening RemarksMichael Sanio, Vice President
Discussion
B. 6:05 pm Adoption of Meeting AgendaMichael Sanio, Vice President
Action
C. 6:10 pm Approval of May 10, 2016 Meeting Minutes
Mike Sanio, Vice President
Action
D. 6:15 pm Member CommentsMichael Sanio, Vice President
Discussion
E. 6:30 pm Lake House Budget Task Force
Michael Sanio, Vice President
Action
F. 7:15 pm Code of Conduct/Ethics Task Force UpdateMichael Sanio, Vice President
Discussion/Action
G. 7:20 pm CEO Evaluation 2016/2017
Cate L. Fulkerson, Chief Executive Officer
Action
H. 8:00 pm Adjourn
Michael Sanio, Vice President
Action
Next Meeting Suggested Topics:
- Out Comes from May 21 Governance Retreat
- Revisions to Governance Committee Work Plan
7/26/2019 RA Board Governance Committee Meeting Agenda and Materials, June 14, 2016, including proposed Tetra Funding
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DRAFT
Reston AssociationBoard Governance Committee Meeting
May 10, 2016
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Board Governance Committee Meeting MinutesMay 10, 2016
PRESENT: Vice President Mike Sanio; Secretary Eve Thompson; Directors Ray Wedell and Sherri Hebert; and
non-voting member Chief Executive Officer Cate Fulkerson.
A.
Call to Order & Opening Remarks
Vice President Sanio called the meeting to order at 5: 40 pm and established a quorum of the Board
Governance Committee (BGC) was present, including Vice President Sanio; and Directors Hebert and Wedell.
B. Adoption of Meeting Agenda
With the addition of discussion on the CEO performance appraisal process, the agenda was approved without
objection.
After a brief discussion and without objection, the BGC recommended adding the CEO Performance Appraisal
Process to the June BGC meeting agenda and directed CEO Fulkerson to invite Melissa Kelley, RAs Director of
HR & Administrative Services to the meeting.
>> Secretary Eve Thompson arrived at the meeting at 6:44 pm.
C.
Member Comments
No members were present to provide comments; however, the following comments were made by members
of the BGC:
1.
Director Wedell recommended that because of the types of issues the Board is considering, the
Association should hold two Board meetings a month to enable the Board to fully discuss topics. In
addition, Director Wedell recommended that the Board formalize a process/policy that enables each
Board Director to have an assistant or advisor to review Board Issues, gain input and provide a have.
This would be a volunteer in the community of the Board Directors choosing.
2.
Director Hebert recommended that the Board establish a 3 or 5 year strategic plan.
D.
Approval of Meeting Minutes
Vice President Sanio moved, seconded by Director Wedell, to approve the March 30, 2016 minutes of the
BGC.
The motion passed with the votes recorded as follows:
AYE: Vice President Sanio, Secretary Thompson, Director Wedell.
ABSTAIN: Director Hebert.
7/26/2019 RA Board Governance Committee Meeting Agenda and Materials, June 14, 2016, including proposed Tetra Funding
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DRAFT
Reston AssociationBoard Governance Committee Meeting
May 10, 2016
2
E.
Review Role & Purpose of Board Governance Committee
Vice President Sanio provided an overview of the BGCs roles and responsibilities.
F.
Governance Committee Work Plan Review
Without objection, the BGC agreed that the Work Plan should be considered after the May 21 Governance
Retreat being led by Bruce Lesley.
G. Review Draft Policy Making Matrix
CEO Fulkerson provided an overview of a high-level Board policy making matrix.
H. Set Next Meeting Date/Time
Without objection, the BGC agreed that its meetings should be scheduled for 6 pm on the second Tuesday of
every month. The next meeting will be held on Tuesday, June 14, 2016 at 6 pm.
I.
Adjourn
Director Wedell, seconded by Director Hebert, moved to adjourn the meeting of the Board Governance
Committee.
The motion passed unanimously.
The meeting adjourned at 6:43 pm
Respectfully submitted,
Cate L. Fulkerson
Chief Executive Officer
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Reston Association
Board Governance Committee
Lake House Budgets Task Force
June 8, 2016 version
Chair:
Members: (5 members, one external total including the chair) Michael Sanio, Chair BGC, VP, At-Large
Director, Dannielle LaRosa, Treasurer, North Point Representative, Julie Bitzer, Lucinda Shannon, Ray
Waddell, Jeff Thomas; Sean Endsley or Mark Warner - Fiscal Committee; Mark Watts or Andrew Sigle or
Admiral Coast Guard or other external individual
Staff Contact: Robert Wood, RA CFO
Charge: Provide an independent review of the Lake House Operating and Capital Budgets, as directed by
the Reston Association Board of Directors at its May 26, 2016 Board meeting.*
Schedule/Timeframe:
June 14, 2016 BGC prepares and recommends draft charge for RA Board acceptance
June 23, 2016 RA Board Approves Charge
September 28, 2016 RA Board receives Report from Board Governance Committee/LakeHouse Budget Task Force
Actions:
1) Review budgets and referendum information prepared and distributed by the RA, as well as the
process utilized to prepare those documents.
2) Review the steps taken for the acquisition and remodel of the Lake House to ensure that the
correct financial, accounting and project management/controls were followed.,
3) Recommend revised RA processes to ensure future construction projects and operating budgets
are accurate and conform to best practice industry standards
*Direct the Governance Committee to come back to the Board in June with a proposal for an independent review of
the 2016 Lake House Budgets.