Post on 24-Oct-2021
PUBLICATION REQUIREMENT FOR THESIS SUBMISSION SEM 1 20162017 ONWARDS
LEVEL OF STUDY PUBLICATION REQUIREMENTSarjana PenyelidikanMaster by Research
Pelajar Ijazah Sarjana boleh mengemukakan tesis untuk peperiksaan lisan (viva-voce)dengan syarat mengemukakan sekurang-kurangnya satu (1) penerbitan yang telahditerima atau diterbitkan sama ada artikel jurnal, kertas kerja persidangan atau babdalam buku.
A master by research candidate may submit his/her thesis for viva-voce provided thathe/she produced at least one (1) accepted or published publication from journal article,conference proceeding or book chapter.
Doktor FalsafahDoctor of Phylosophy
Pelajar Ijazah Kedoktoran boleh mengemukakan tesis untuk peperiksaan lisan (viva-voce)dengan syarat mengemukakan sekurang-kurangnya satu (1) penerbitan artikel dalamjurnal atau dua (2) artikel dalam prosiding konferen berindeks yang telah diterima atauditerbitkan dalam SCOPUS/ERA atau WOS.
A doctoral candidate may submit his/her thesis for viva-voce provided that he/sheproduced at least one (1) indexed journal article or (2) indexed conference proceedingsaccepted or published in SCOPUS/ERA or WOS.
PUBLICATION REQUIREMENT FOR THESIS SUBMISSION SEM 1 20202021 ONWARDS
LEVEL OF STUDY PUBLICATION REQUIREMENTSarjana PenyelidikanMaster by Research
Pelajar Ijazah Sarjana boleh mengemukakan tesis untuk peperiksaan lisan (viva-voce) dengansyarat mengemukakan sekurang-kurangnya satu (1) penerbitan yang telah diterima atauditerbitkan sama ada artikel jurnal, kertas kerja persidangan atau bab dalam buku.
A master by research candidate may submit his/her thesis for viva-voce provided that he/sheproduced at least one (1) accepted or published publication from journal article, conferenceproceeding or book chapter.
Doktor FalsafahDoctor of Phylosophy
Pelajar mengemukakan sekurang- kurangnya satu (1) penerbitan artikel dalam jurnal yang telah diterima atau diterbitkan dalam WOS,
ATAU;
Pelajar mengemukakan sekurang- kurangnya dua (2) penerbitan artikel dalam jurnal yang telah diterima atau diterbitkan dalam SCOPUS/ERA/Jurnal yang disenaraikan di myJurnal (Malaysian Journal Management System) daripada MyCite (Malaysian Citation Centre).
RESEARCH STUDENT EXAMINATION
Register Research Under Supervision
Progress Report Every Semester
Proposal Presentation &
Evaluation
Notification of Thesis
Submission (3 Month)
Appointment of Examiner (JAPSU)
Thesis Submission for Examination
VIVA - VOCE
Correction ResubmissionSub - Senate Committee
Approval (JKTS)
Senate Committee
(Graduation)
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THESIS SUBMISSION REQUIREMENT FOR EXAMINATION
Supervisor Approval Thesis is ready to be
evaluated
Fulfill the Post Graduate Academic Rules & Regulation
Format of the thesis must follow UTM Thesis Manual (2015 Edition)
Plagiarism check Verification
Complete all the required forms
Guidelines & Forms can be downloaded at www.sps.utm.my
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INTENTION TO SUBMIT (NHT)
• WHAT? – Notification for student to submit a thesis for viva-voce.
• WHEN? – at least 3 months before submit a thesis. Minimum thesis notification for Master in semester 2 and for PHD in semester 5.
• HOW? – Through GSMS System
Conditions to submit intention..
• Active students.- Verified by supervisor(s)- Notice valid for one (1) year- The minimum semester for intention (PhD)-
semester five (5) [FULL TIME] and semester (7) – PART TIME
• CV for new external examiner to be uploaded (once only).
• JKA Faculty will approve the nomination and nominate Chairman and Assistant Chairman (CAN FACULTY NOMINATE NEW EXAMINERS?)
• Endorsement of examiner\s (2/2) and Chairman/Assistant Chairman at JAPSU
Who can be examiner?...
• Must be PhD holders for doctoral examination.
• For master by research – Assoc Prof (without PhD) may be appointed
• Industrial Examiners – those with vast experience in the research field – Industrial Doctoral (EngDoc/Ind. Phd
• Not directly involve in the research: as co-researcher or authoring the papers
• Not in the close emotional ties
• Signify the willingness to examine the thesis
• Knowledgeable in the area to be examined (!!)
• The candidate must possess at least equal academic standing as the supervisor
Appointment of examiners• Master by Research
• Approved by Deputy Dean (Academic) • Endorsed in JAPSU• Appointment by the faculty
• Doctoral Student• Endorsed in the JAPSU• Main and substitute examiners will be verified and
endorsed.• Appointment by School of Graduate Studies (Unti March
2018)
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ORAL(VIVA VOCE) EXAMINATION FEES FOR DOCTORAL DEGREE AND MASTER (RESEARCH)
• The fee is applicable to Master by Research and Doctoral candidate (Intake SEM 1 20162017)
• This fee should be paid before candidates submitted their thesis for the purpose of examination.
• The fees for oral (viva voce) examination are as follows:
PROGRAMME VIVA FEES REVIVA / RESUBMISSION
Doctoral Degree RM 2,500.00 RM 2,000.00Master (Research) RM 1,500.00 RM 1,000.00
Submission.. • No outstanding amount to the University
• Comply to the format as in Manual Panduan Menulis Thesis
• Page limit: Text
• Master thesis : 200 pages• Doctoral Thesis : 300 pages
Total• Master : 250 pages• Doctoral : 350 pages
FORMAT FOR PHD (PUBLICATION)
• Chapter 1 Introduction
• Chapter 2 Literature Review
• Chapter 3 Paper 1
• Chapter 4 Paper 2
• Chapter 5 Paper 3
• Chapter 6 Conclusion
SUPERVISOR’S AGREEMENT
Item 15 (2) of Peraturan AkademikPengajian Siswazah : A thesis or dissertation submitted for examination must be approved by supervisor
IMPORTANT: Supervisor become quality controller…up to PhD/Master level (sample!)
PLAGIARISM CHECK REQUIREMENT
Senate University only allow ≤ 20% Similarity Index
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VIVA – VOCE EXAMINATION
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THE ROLE AND RESPONSIBILITIES OF SUPERVISOR PRIOR TO VIVA-VOCE
• To ensure the student makes adequate preparation
• Ensure the student is aware the viva date/time etc
• Not to interfere the management of viva-voce by the faculty or School of Graduate Studies.
• Not to inform the student the result of thesis examination before viva session.
Peperiksaan Lisan (Viva)
Panel Pemeriksa memberikeputusan peperiksaan Viva
SPS keluar surat keputusanViva dan arahan pembetulan
kepada calon
Pemeriksa menghantar laporan penilaian tesis
kepada SPS
SPS menyemak LaporanPemeriksa
SPS tetapkan tarikhpeperikssan lisan
VIVA-VOCE - PROCESS
PELAJAR YANG LAYAK MENJALANI PEPERIKSAAN LISAN
BIL KEPUTUSAN PEMERIKSA 1 KEPUTUSAN PEMERIKSA 2 KEPUTUSAN PEMERIKSA 3 VIVA
1. E A LAYAK2. E B1 LAYAK3. E B2 LAYAK4. E C TIDAK LAYAK5. E D TIDAK LAYAK6. E E TIDAK LAYAK7. D D TIDAK LAYAK8. E A A LAYAK9. E A B1 LAYAK10. E A B2 LAYAK11. E A C LAYAK12. E A D TIDAK LAYAK13. E A E TIDAK LAYAK14. E B1 A LAYAK15. E B1 B2 LAYAK16. E B1 C LAYAK17. E B1 D TIDAK LAYAK18. E B1 E TIDAK LAYAK19. E B2 A LAYAK20. E B2 C LAYAK21. E B2 D TIDAK LAYAK22. E B2 E TIDAK LAYAK23. E C C TIDAK LAYAK24. E C D TIDAK LAYAK25. E C E TIDAK LAYAK26. E D D TIDAK LAYAK27. E E E TIDAK LAYAK
DURING THE ORAL EXAMINATION- VIVA VOCE
• Attend the oral examination session. It is compulsory
• Give attention to the result of the examination especially the corrections decided by the examination panel.
• Not to interfere during the viva session unless required to do so by the panel of examiner
• Mastero The attendance of internal examiner is
compulsoryo For b1 and above, the external may not
required to attend the viva session but is required to prepare detail report with corrections to be addressed
o For ‘b2 and below’ – the external is required to attend the viva session
• Doctoral o The attendance of internal and external
is compulsory.
• ‘tele-conference’ can be arranged provided the facilities are available
PHYSICAL ATTENDANCE
KEPUTUSAN PEPERIKSAAN DAN TEMPOH PEMBETULAN
• Tiga (3) mingguA• Tiga (3) bulanB1• Enam (6) bulanB2• Dua belas (12) bulanC1• Dua belas (12) bulan/revivaC2• Dianugerahkan ijazah lebih
rendahD• Tidak dianugerahkan ijazahE
IJAZAH KEDOKTORAN IJAZAH SARJANA
• Tiga (3) mingguA• Satu (1) bulanB1• Tiga (3) bulanB2• Enam (6) bulanC1• Enam (6) bulan/revivaC2• Tidak dianugerahkan
ijazahE
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RESULT RECOMMENDATION DURATION OF CORRECTION
A The candidate be awarded the degree of Doctor of Philosophy Maximum:2 weeks
B1The candidate be awarded the degree of Doctor of Philosophy subject to minor corrections to the satisfaction of the supervisor.
Minimum: 1 monthMaximum: 3 months
B2The candidate be awarded the degree of Doctor of Philosophy subject to the amendments and corrections to the satisfaction of the Internal/External Examiners
Maximum: 6 months
C1The candidate NOT be awarded the degree of Doctor of Philosophy but be permitted to resubmit the thesis for further examination; without re-viva
Minimum: 6 months,Maximum: 12 months
C2The candidate NOT be awarded the degree of Doctor of Philosophy but be permitted to resubmit the thesis for further examination; with re-viva
Minimum: 6 months,Maximum: 12 months
DThe candidate NOT be awarded the degree of Doctor of Philosophy but a lower degree.
Maximum: 3 months
E The candidate NOT be awarded the degree of Doctor of Philosophy Failed
Result of VIVA-VOCE : Doctor of Philosophy Instruction to the Chairman: Please ANNOUNCE the result to the candidate
TEMPOH PROSES VIVAPERKARA TEMPOH
Lantikan Pemeriksa 1 minggu selepas tarikh mesyuarat JAPSU
Penghantaran Tesis Kepada Pemeriksa 1 minggu selepas pelajar hantar tesis (cukup syarat)
Pemeriksa Baca Tesis 3 minggu
Tentatif Tarikh Viva 4 minggu dari tarikh hantar tesis kepada pemeriksa
Tetapkan Tarikh Viva 3 minggu dari tarikh hantar tesis
Hantar Pembetulan/Semakan Semula Tesis • Keputusan A (dalam masa 3 minggu) • Keputusan B1 (dalam masa 3 bulan)• Keputusan B2 (dalam masa 6 bulan)• Keputusan C1 & C2 (dalam masa 12 bulan)
Semakan Pembetulan / Pemeriksaan SemulaTesis
• B1 (1 minggu) atau;• B2 (2 minggu) atau;• C1 & C2 (4 minggu)
Tesis Berjilid • 2 minggu atau;• 3 minggu dengan pengesahan Penyelia
AFTER THE ORAL EXAMINATION
• Ensure that the student understands and accepts all the corrections decided by the examination panel.
• Guide and assist the student to complete the thesis for re-examination purpose if required.
• Review the thesis before the thesis is submitted for correction validation by the examiner or for re-examination
• ISSUES.. NOT HAPPY WITH THE RESULTS? ..
CORRECTION PROCEDURE FOR ‘A’ AND ‘B1’
Calon menjilidkan tesis
Calon membuat semua pembetulan yang tercatat dalam laporan Pengerusi dan juga catatan dalam tesis
Penyelia menyemak semua pembetulan dan menandatangani dokumen dan
bahagian yang perlu
Calon menghantar dua (2) salinan tesis berserta tesis asalyang diperiksa kepada Fakluti. Borang UTM(PS)-07/93
(pin.1/00) dan senarai semak UTM(PS)-03/96 (Pind.1/04) perlu dilengkapkan
Fakulti menghantar tesis telah dibetulkan kepadaPemeriksa
Pemeriksa menyemak dan memulangkan tesis kepada SPS dalam masa dua (2) minggu. Pemeriksa perlu mengisi boring
Pengesahan Pembetulan Tesis UTM(PS)-Pind.05/02
Memuaskan(3X only)
Fakulti memulangkantesis kepada calon
YA
Pemeriksa menyatakan senarai pembetulan perlu
dibuat
TIDAK
Fakulti memulangkantesis kepada calon
Calon membuat semua pembetulan
Semakan pembetulan
keputusan b2 (4.8.2)
Correction Procedure for ‘B2’, major corrections, 6 months, verified by
examiners
Faculty sends thesis and Examiners Report on Thesis form UTM(PS)-08/09(Pind.1/04) for PhD, UTM(PS-EngD)-01/04 for D.Eng or UTM(PS)-09/93
(Pind.1/04) to examiners (4 weeks for examination)
Candidate makes all the corrections specified in the Chairman’s report
Supervisor checks all the corrections and signs all the parts in the thesis that require the Supervisor’s
signature
Candidate submits four (4) copies of the corrected thesis with the original thesis to Faculty. Please complete the UTM(PS)-07/93
(Pind.1/00) form and the Checklist for thesis submission UTM(PS)-03/96 (Pind.1/04)
Examiners return report to School of Graduate Studies
Second viva voce
Correction Procedure for ‘C1 and C2’ resubmission, 12 months, verified by examiners
Candidate prepares the bound copies for examiners
Candidate makes all the corrections specified in the Chairman’s report
Pemeriksa menyemak dan memulangkan tesis kepada SPS dalam masa dua (2) minggu. Pemeriksa perlu mengisi
boring Pengesahan Pembetulan Tesis UTM(PS)-Pind.05/02
Correction Procedure for ‘D’, awarded a lower degree, 3 months, verified by examiners
Candidate makes four (4) bound copies of thesis and two (2) CDs of e-thesis
Candidate completes the Thesis Submission form UTM(PS)-07/93 (Pind. 1/00) dan Checklist for Thesis Submission UTM(PS)-03/96
(Pind.1/04) dan E-thesis form UTM(PS)-1/02. Please submit four (4) bound thesis and two (2) CDs of e-thesis
Faculty verifies submission of thesis and sends official letter of ofthesis within one (1) week
Faculty prepares the necessary documents for verification by Senate Standing Committee for Graduate Studies
Senate Standing Committtee for Graduate Studies endorses award
Candidate completes the Application for Award form (UTM.E/7-7(PS)(Pind.1/98))
Calon menghantar tesis yang telah dibetulkan dan disahkan oleh penyelia kepada Sekolah Pengajian Siswazah.
SekolaSupervisor for final verification
Thesis submission
OUR FORMAT FOR FRONT
COVER‘PhD & MSc
THESIS’
Starting 1 September 2018
WHERE TO FIND THE GUIDELINES ?
GRADUATION
GRADUATION
• Hardbound - corrections need to be reviewed and approved by the supervisor
• JKTS – SPS Level (Sub-Senate)
• Senate – Student graduate
• REMINDER. • Abstracts and others must be
carefully reviewed to avoid any difficulty
GRADUATION REQUIREMENTS
A student is only qualified to be awarded a postgraduate degree/diploma/certificate after fulfilling the following conditions: a) Obtained the total Credits for Graduation as
determined by the curriculum of the program with academic standing of Good Pass (KB);
b)Pass all the courses required by the program and pass the VIVA Voce Examination;
c) Paid all fees; d)Fulfilled other requirements
GRADUATION REQUIREMENTS
Students who have completed a period of study but did not meet the requirements for the award will be given status of a
Fail Dismissal (KG) and will be dismissed from the study.
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FINANCIAL AID SCHEMES FOR GRADUATE STUDENTS
IN AND AROUND UTM..
SCHEME 1 (Local PhD): UTM Zamalah for Doctoral degree programs RM72,000 + tuition fees paid)
SCHEME 2 (LOCAL-PhD) : Ainuddin Wahid Scholarship @RM4000/month - RM475,000 per scholarship
SCHEME 3 : International Doctoral Fellowship (IDF) for Doctoral degree programs = RM3,000 per semester
SCHEME 4 : UTM National Postgraduate Fund – Tuition Fee Waiver (Local) RM 1,000.00
SCHEME 5 : UTM Postgraduate Excellent Scholarship – for students who GOT – Tuition Fee Waiver (Local)
UTM SCHOLARSHIP/ Incentive
Scheme 6 (Local Master): UTM Zamalah By Research @ RM18000 + Tuition fees paid)
Doctoral Research Grant: Up to RM500 per student Via LINK : sps.utm.my
Thank You
THANK YOUAS 101 AS 103AS 102