Post on 11-Jan-2016
description
Proposal to Close OutSession One
Pre-Award Staff
Michelle Smith (G&C Administrator)•Budget development assistance•Proposal submissions•Process awards
Diane Brown (G& C Administrator)• Contract and subcontract negotiations• Subcontractor purchase orders• Export controls
Pre-Award Staff
Xia Zhao (G&C Specialist)• Proposal development assistance• Proposal submission• UM Research Board
Lesley Wallace (G&C Assistant)• Process awards• Proposal development assistance
Submission ProcessAgency releases RFP
Review GuidelinesSubmission deadline
ARRA Allowable/Disallowable costs F&A allowed? Is there a cap?
What should the proposal include? Page limit for any included docs?
Electronic or hard copy submission? How many copies?
Submission ProcessIntent to Submit
Notify OSP as early as possible Send electronic budget to OSP for review
and approval Off-campus F&A rate? RUC form with budget and budget justification must be submitted in advance for KK approval
Required cost share? Let OSP know in advance. RUC form is needed. NUTC
(signature from Myers) Conflict of Interest?
Submission ProcessPI Submission to OSP
All necessary documents must be given to OSP no later than 24 hrs prior
to submission deadline
Signed PSRS (signature authorization?) Budget with Justification
Statement of Work/Summary RUC form
Subcontract Info COI
Submission Process All proposal documents arrive in OSP
Pre-award reviews proposal package and checks for any errors or issues
Package is given to Compliance Officer and KK for more review and then signature
Once KK approves and gives his signature, proposal can be submitted
Proposal is submitted via e-mail, FedEx, regular mail, grants.gov, FastLane, etc
Proposal is tracked internally (PS, submitted list, file)
Award Process OSP is notified of award (grant, subcontract, checks,
etc) Terms and conditions are negotiated (if needed)
(CFDA requested) If award amount differs from the requested amount, a new budget will be requested (cost share adjusted as
well) Once an award is fully executed, OSP prepares an
award letter KK signs award letter
Award letter is sent to PI and e-mailed to Co-PI(s), Dept Chair(s), Center Director(s), Dr. Carney, Dr. Wray,
Dr. Schwartz, and public relations
Award Process
Pre-award completes a checklist before sending the new awardover to the Post-
Award side for set up(CFDA, award amount, project Dept ID, cost share, subcontracts,
etc) Award is recorded on the awarded list
New award is given to Post-Award