Proposal Development

CALS Research Division

What we’ll cover

Who do we apply to Steps in proposal development

– Reading the RFP– WISPER record– Roles and Responsibilities

Subcontracts

Federal Agencies - USDA

List of USDA Agencies: http://www.usda.gov/wps/portal/!ut/p/_s.7_0_A/7_0_1OB?navid=AGENCIES_OFFICES_C&parentnav=AGENCIES_OF

Grants and Agreements info: http://www.usda.gov/wps/portal/!ut/p/_s.7_0_A/7_0_1OB?navid=RESEARCH_GRANTS&parentnav=RESEARCHERS&navtype=RT

– Link to Funding Opportunities– Link to resources on Award Policies

Federal Agencies - USDA

Largest funding call is the AFRI (Agriculture and Food Research Initiative) http://www.csrees.usda.gov/funding/afri/afri.html– Important to read specifics on each program area,

e.g. Letter of Intent? Budgetary Limits? Submission may be through Cayuse,

Grants.gov, or other electronic or paper format

Federal Agencies – NSF

NSF Directorates: http://nsf.gov/staff/orglist.jsp

NSF Funding Opportunities: http://nsf.gov/funding/

Proposal submission is via Fastlane Proposal instructions: Grant Proposal Guide

(GPG), but specific solicitation overrides

Federal Agencies – HHS/PHS

AHRQ, FDA, CDC, NIH, HRSA– http://www.hhs.gov/grants/– http://www.usphs.gov/AboutUs/agencies.aspx

Read RFP’s carefully for formset, specific requirements– Many requirements we observe when applying to

NIH submitting to other PHS agencies

Federal Agencies – NIH

http://grants.nih.gov/grants/oer.htm Multiple Institutes: http://www.nih.gov/icd/ Multiple funding mechanisms:

http://grants.nih.gov/grants/funding/ac_search_results.htm– R: Research– K: Career– T: InstitutionalTraining Grant– F: Individual Fellowship– P: Center– U: Cooperative Agreement

ARRA funding by institute: http://grants.nih.gov/recovery/ic_supp.html

Federal Agencies - NIH

Uses the eRA Commons for proposal and award administration– All PI’s and postdocs must have a Commons

account for proposal submission– https://commons.era.nih.gov/commons/

Submission through Cayuse, using SF424 R&R formset– Also use elements of the PHS 398 forms

Federal Agencies – NASA

Use NSPIRES for submission and funding opportunity information

ROSES (Research Opportunities in Space and Earth Science)

Other Federal Agencies

US EPA: http://www.epa.gov/ogd/grants/funding_opportunities.htm– Submission through Cayuse, Grants.gov, or

email/paper = read opportunity instructions carefully

DOE, DOD, DOI, USDE, Homeland Security, USAID

Nationwide Non-Profits

American Heart Association– Research grants and Individual predoctoral and postdoctoral

fellowships– http://www.americanheart.org/presenter.jhtml?identifier=1200050– We typically apply to the Greater Midwest Affiliate– Submission is via Grants@Heart:

https://research.americanheart.org/ris/template.jsp?pid=ris.extlogin&_requestid=258

Must use IE or Safari American Cancer Society, Helen Hay Whitney Foundation,

Damon Runyon Cancer Research Foundation, JDRF

Other….

This is by no means a complete list…. Commodity boards Industry

Finding a Funding Opportunity

Grants.gov IRIS (Illinois Research Information Service SPIN (Sponsored Programs Information Network) COS (Community of Science/Scholars) Memorial Library Grants Information Center:

http://grants.library.wisc.edu/ CALS Research Division website:

http://www.cals.wisc.edu/research/funding/non-federal.php?0?Cp6

RSP offers a list of free and subscription grant-finding services that are available through the UW at http://www.rsp.wisc.edu/preaward/index.html (includes many of the above)

Sponsor websites

What to look for in the RFP

Deadline Sponsor’s focus How to apply (Electronic? Mail? Email?) Applicant Eligibility Budget

– Cap?– Eligible and Ineligible costs?– Indirects?– Matching?

Time period: Start date? Length of funding? Formatting: Font, Page limits, Formatting, Sections to include

WISPER (Wisconsin Proposal Electronic Routing)

Create record, complete General tab Attach: RFP, budget and budget narrative PI must sign Route to CALS

WISPER

To access a WISPER record, you must be a participant on that record:– Principal Investigator– Approver– Routee– Campus Contact

WISPER – Where to look for information

History Tab – All record actions that are automatically recorded by the system

SPO Action Tab – Who in RSP is working on the record, their notes

Attachments – Proposal-related documents, award documents

Comments – Notes added by record participants

Roles and Responsibilities

PI Status– All faculty have PI status. Anyone else must

request and be approved for PI status by their department and dean’s office. Form and instructions at http://www.grad.wisc.edu/research/policyrp/limitedpi.html

Roles and Responsibilities

PI: Find funding opportunity, Prepare proposal, Route & Submit

Department Administrator: Work with PI to complete and submit, assist with budget preparation, Initiate/approve the WISPER record

Department Chair: Verify PI eligibility/availability, Verify resources & facilities, Assure the work fits the department’s mission

Dean: Assure compliance, review and approve submission RSP: Negotiate agreements, Institutional signatory, Accept

awards, Set up projects

Subcontracts

When we are a sub:– Have the RFP from the primary sponsor– Treat the subcontract submission just like a

proposal Route, at a minimum, Budget and budget narrative,

Scope of work, Letter of Intent (see sample)

Subcontracts

When we will have a sub, we must have:– Budget and budget narrative– Scope of work– Letter of Intent, signed by an official of that

institution– Any additional docs that may be required by the

sponsor. – WITHOUT THESE DOCUMENTS, WE WILL

NOT INCLUDE A SUB IN OUR PROPOSAL

Subcontract vs. Vendor

Subcontract– Performance measured against whether the

objectives of the federal program are met– Has responsibility for programmatic decision

making– Has responsibility for adherence to applicable

federal program compliance requirements – Would publish with the PI

Subcontract vs. Vendor

Vendor– Provides the goods and services within normal

business operations– Provides similar goods or services to many

different purchasers– Operates in a competitive environment– Provides goods or services that are ancillary to

the project

Questions?

CALS Research Division contacts for Proposal Development:

Julene Gaspard, jgaspard@cals.wisc.edu, 890-2590 Vince Borleske, vborleske@cals.wisc.edu, 890-3180

Becky Bound, rbound@cals.wisc.edu, 265-8443