Post on 21-Jan-2016
Project Managementfor the “Non” Project Manager
Agenda
What is a project and who’s involved?
Project Charter
Project Organization Chart & Roles
Scope
Communication
Keys to success
What is a Project?
Not Everyday, routine, repetitive work
Major characteristics: Has an established objective Has a defined lifespan with a beginning and an
end Normally includes the involvement of several
departments and professionals Typically involves something never or rarely done
before Has specific time, cost, and performance
objectives
Who is involved in a project?
Project Sponsor
Project Manager
Team Members
Stakeholders
A Successful Project Team…
A successful project team has some specific characteristics: Competence A clear, common goal Commitment to the common goal An environment within which everyone contributes
and benefits A supportive team/organizational structure Alignment of project goals with organizational
goals
Project Charter
What is it? It may include… Name of project sponsor Relationship between project and organization
goals Benefits of the project to the organization’s goals Expected time frame of the work A concise description of project objectives The budget, allocations, and resources available to
the team The project manager’s authority The sponsor’s signature
Project Organization
Project Scope
Vital to the success of the project
A key ingredient to a successful team
Scope creep can kill your project
Communications Plan
How will decisions be made? Majority Rule Consensus Small Group/Committee Leader/PM
How will you communicate primarily? Phone E-mail Forums/bulletin boards Meetings (online or in person) What are the attendance policies for meetings?
Communications Plan
What other communications methods are acceptable?
How long should it take to respond to messages?
How do you track outstanding items?
How do you document decisions/actions?
Keep minutes?
Reports?
Project Success
Clear PM charter
Understood organizational chart
Leadership
Avoiding scope creep
Communication
Flexibility
What We’ve Covered
What is a project and who’s involved?
Project Charter
Project Organization Chart & Roles
Scope
Communication
Keys to success
Dale L. TrexlerChief Warrant Officer FourDeputy Knowledge Officer, US Army JAG Corps2200 Army PentagonWashington, DC 20310571-256-4477Dale.Trexler@us.army.mil
Questions
W. Sean LumanDirector, Knowledge Management
Bracewell & Giuliani LLP711 Louisiana Street, Suite 2300
Houston, Texas 77002-2770 T: 713.221.1283 | F: 713.222.3283
sean.luman@bgllp.com | www.bgllp.com
Project Management Institute -- http://www.pmi.org/PMBOK-Guide-and-Standards.aspx
iPad apps for Project Management -- http://mastersinprojectmanagement.com/25-incredibly-useful-ipad-apps-for-project-managers
Software for Project Management --
http://www.web-based-software.com/project-management/