Programming & Planning for Programming & Planning for International StudentInternational Student

ORIENTATIONORIENTATION

PresentersPresenters

Ghazala Khan Ghazala Khan Michigan State UniversityMichigan State University

Ravi AmmiganRavi AmmiganMichigan State UniversityMichigan State University

Sandy KidderSandy KidderLansing Community CollegeLansing Community College

Tami RennerTami RennerMichigan State UniversityMichigan State University

AgendaAgenda

IntroductionIntroduction

SchedulingScheduling

Budgeting & FundraisingBudgeting & Fundraising

Event PlanningEvent Planning

Staff Recruitment & TrainingStaff Recruitment & Training

Publications & CommunicationPublications & Communication

Large vs. Small Campus OrientationLarge vs. Small Campus Orientation

Q & AQ & A

IntroductionIntroduction Objective of PresentationObjective of Presentation

MSUMSU LCCLCC

Total StudentsTotal Students 45,00045,000 18,00018,000Total Int’lTotal Int’l 3,3003,300 500500

7%7% 3%3%Fall OrientationFall Orientation 650650 5050

• Introduction to Programming & PlanningIntroduction to Programming & Planning• Overview: Large vs. Small campusOverview: Large vs. Small campus• Identify ways and adapt to your Identify ways and adapt to your campus campus

Quick Facts & FiguresQuick Facts & Figures

Picture Slide ShowPicture Slide Show

SchedulingScheduling Selection of dates for orientationSelection of dates for orientation

Venue reservationsVenue reservations

Early/Arrival dates (I-20)Early/Arrival dates (I-20)

Coordinate schedule with AOPCoordinate schedule with AOP

Timeline for publications Timeline for publications (communication piece to follow later) (communication piece to follow later)

Budgeting & FundraisingBudgeting & Fundraising

Determine budgetDetermine budget

Distribution of budget for specific Distribution of budget for specific events, advertising, etc. events, advertising, etc.

Budgeting & FundraisingBudgeting & Fundraising

Determine budgetDetermine budget

Distribution of budget for specific Distribution of budget for specific events, advertising,etc. events, advertising,etc.

Identify potential sponsorsIdentify potential sponsors

Create plan for sponsor ask - $$, Create plan for sponsor ask - $$, incentives, and prizes incentives, and prizes

Budgeting & FundraisingBudgeting & Fundraising Determine budgetDetermine budget

Distribution of budget for specific Distribution of budget for specific events, advertising,etc.events, advertising,etc.

Identify potential sponsorsIdentify potential sponsors

Create plan for sponsor ask - $$, Create plan for sponsor ask - $$, incentives, and prizesincentives, and prizes

Visit www.nsfre.orgVisit www.nsfre.org

Event PlanningEvent Planning Identify information sessionsIdentify information sessions

Identify presentersIdentify presenters

Logistics – rent equipment, food, Logistics – rent equipment, food, refreshments, etc. refreshments, etc.

Coordinate social activities – Coordinate social activities – welcome dinner, ice cream social, welcome dinner, ice cream social, restaurant hops, etc. restaurant hops, etc.

Volunteer Recruitment Volunteer Recruitment & Training& Training

Assign OISS staff to tasksAssign OISS staff to tasks

Recruit volunteersRecruit volunteers

Assign volunteers to tasks and Assign volunteers to tasks and responsibilities responsibilities

Train volunteers Train volunteers

Provide incentives to volunteersProvide incentives to volunteers

Publications and Publications and CommunicationCommunication

Internal CommunicationInternal Communication

• Staff meetings & emailStaff meetings & email• TrainingTraining• ExtranetExtranet

Publications and Publications and CommunicationCommunication

Internal CommunicationInternal Communication

• Staff Meetings & emailStaff Meetings & email• TrainingTraining• ExtranetExtranetExternal CommunicationExternal Communication

• Orientation/Reminder LettersOrientation/Reminder Letters• Mass email & distribution listsMass email & distribution lists• WebsitesWebsites

Publications and Publications and CommunicationCommunication

Internal CommunicationInternal Communication

• Staff Meetings & emailStaff Meetings & email• TrainingTraining• ExtranetExtranetExternal CommunicationExternal Communication

• LettersLetters• Mass email & distribution listsMass email & distribution lists• WebsitesWebsites• PublicationsPublications

Publications and Publications and CommunicationCommunication

Internal CommunicationInternal Communication

• Staff Meetings & emailStaff Meetings & email• TrainingTraining• ExtranetExtranetExternal CommunicationExternal Communication

• LettersLetters• Mass email & distribution listsMass email & distribution lists• WebsitesWebsites• PublicationsPublications• Posters & flyersPosters & flyers

Publications and Publications and CommunicationCommunication

Other ToolsOther Tools

• Photo database & slideshowsPhoto database & slideshows

• FeedbackFeedback

Large Vs. Small CampusLarge Vs. Small CampusSCHEDULINGSCHEDULING

Selection of dates for orientationSelection of dates for orientation Arrival Dates (I-20)Arrival Dates (I-20) LCC combines the two orientationsLCC combines the two orientations Timeline for publicationsTimeline for publications

BUDGETING & FUNDRAISINGBUDGETING & FUNDRAISING

Very small budgetVery small budget No fundraisingNo fundraising Volunteers and on campus servicesVolunteers and on campus services

Large Vs. Small CampusLarge Vs. Small Campus

COMMUNICATIONCOMMUNICATION Letter of admission to studentLetter of admission to student

Campus-wide Communication TeamCampus-wide Communication Team

Reply to individual email inquiriesReply to individual email inquiries

Feedback – Feedback – evaluations from participants evaluations from participants

Large Vs. Small CampusLarge Vs. Small CampusEVENT PLANNING EVENT PLANNING

Identify sessions & presentersIdentify sessions & presenters LogisticsLogistics Social activities with Int’l ClubSocial activities with Int’l Club

VOLUNTEER RECRUITMENT & TRAININGVOLUNTEER RECRUITMENT & TRAINING RecruitingRecruiting Assign tasks and responsibilitiesAssign tasks and responsibilities Train volunteersTrain volunteers Provide incentivesProvide incentives

Picture Slide ShowPicture Slide Show

Q & AQ & A

Thank you for attending our sessionThank you for attending our session

Please fill out an evaluation formPlease fill out an evaluation form