Post on 03-Jan-2016
List of Contents
Opening Remarks
Breaking the Ice
Tell them…
Tips
Mindmapping
Bomber B
Bang!
Pampers
Flick
Assignment
Business Meetings
OPENING REMARKS
Hi! Everybody should be
able to prepare proper presentations.
Here are some pointers for those who are doing it for the first time or...
trying to improve their presentations in general.
Breaking the Ice
If you think you’re fairly well in this department, and you have a good repertoire…and if there is a particular one which fits the occasion - well, go ahead, tell’em!
But if not, what to do? How about a song and dance or maybe a pantomime? No?
Breaking the Ice
•A striptease or some magic tricks? No?
•Aha, I got it. You’re shy and nervous, and not comfortable to speak in front of an audience. Not to worry, we can fix that.
•Take an ice pick and start …no, seriously, we can overcome this, okay?
Breaking… Just remember that you’re talking to a
group of individuals. They are not a bunch of people.
Each and everyone being a person with his own views, thinking, perceptions, liking and disliking, manners etc.
The point is not to address them as a group, remember that.
4-3 keypoints
Bodylanguage
voice
face
poise
position
dress
•venue
•vizaids
•audience What to say andHow to say it
October 2, 2002/ek
•run down
•gimmicks
gestures
Bang! – Always start with an attention getter to hook the audience interest
Outline –Give a brief outline what you’re going to cover
Messages – Limit yourself to a maximum of five messages. If you can’t you haven’t asked yourself enough “Why’s”
Bridges – Provide a bridge for each message to link it to the audience’s world
Examples – Give examples so the audience can relate to what you’re saying
Recap – Repeat the key messages one more time
Bang! – Always finish with a Bang! It’s the ribbon that is wrapped around the gift.
The mystery
The “imagine”
The participationThe dramatic
The classical
Introduce yourtopic with one ortwo punchy high-lights
Appeal to commonmemory. A hypotheti-cal situation. A meta-phor. A parable
Disguise your openingWith 2 or 3 ambiguousclues, with good deli-very and timing
Use a gimmick, device, make a provocativestatement.
Ask a question. Askthe audience to dosomething.
“This presentation will save you at least US$10 million!”
“It’s a bit like…” “Just imagine that…” “Remember when…” “Once there was a…”
“What happened? “Why did it happen? “Whodunnit?” “Do you know why…?”
“Who knows why…?“Shall we start with…“Tell me about…
“This is a story which happened to one of our people…”
Project your voice to the last row of the room
Articulate, exaggerate space between words
Modulate, put light and shade in your tone, like TV reporters do
Pronounce distinctively, clear and loud (look up correct pronunciation of difficult or foreign words)
Enunciate the separate syllables. Don’t mumble or swallow words or endings
Repeat key phrases twice or in a different way
Speed up to excite, slow down to dramatize or create suspense
Create a master frame which reduces available space to avoid overload. Set a logo of some kind to personalize your presentation Large, legible letters should be used
whenever necessary
Use at least one image or graph on every slide. Remember it is both a verbal and visual communication.
Use at least one or two colors other than black
Keep it short and simple. Only one topic per slide
Assignment Prepare a 3 minute presentation “Introduce yourself, who you are, what you do, when and where you were born, where you live, where you come from, your family and friends, your work, your achievements, what your hobbies are, your ideals and future plans, or …what you would do if you get one million dollars cash, right now!”
Business Meetings Agenda People to attend Invitations/Venue/Time Reserve and prepare room, dry run your
Presentation Material, check Hand-outs and reference material
Chairing the meeting/brief objectives Contact Report or Minutes of Meeting: - Motions - Issues approved - F/U , PIC, date due - Next meeting
Meetings, too much discussion, poorly controlled, will produce:
Too many details/alternatives to handle Too much emotion More frequent misunderstandings Opposing sides emerging Too much time taken to reach conclusions No conclusions at all
Restricted debate, too lightly controlled, may produce:
Boredom, repetition, over hasty decisions Withholding of key information No real commitment to decisions taken Disorganized follow-up action Low morale and lack of enthusiasm
Business Meetings
1. The talkative show-off
2. The gusher
3. The Sphinx
4. Those who hold separate meetings
5. The chip on the shoulder
6. The devious