PREPARED FOR:

MDM. HAZELINE BT AYOUP 

PREPARED BY:

CHUA HUI PIN 219140

CHIAM SEOW SIAH 219227

NUR NATASYA BT MHD FISHAH 228202 NURUL IZZATY BT ABDUL RAZAK 228690

“UUM Clothes Donation Drop Off

2015”

Date & Time

•14 – 15 December 2015•10.00 a.m. – 5.30 p.m.

Purpose •Develop the students to become volunteers. •Raise awareness that many needy people.• We should not waste anything that we have that can be reduce, reuse and recycle .

Marketing Approach

•Social media•Flyers, banners, open booth in DKG 1 & DKG 5

PROJECT BACKGROUND

•To help the unprivileged families who are unable to buy the new clothes

OBJECTIVE

DESIRED OUTCOMES GOALS TARGETS BENCHMARK

1. The project aims

to help the

underprivileged

family in

Langkawi who

are unable to

buy the new

clothes.

Clothes

Man: 300

Women: 300

Boys: 500

Girls: 500

Babies: 600

Excellent : 700 - 2000

clothes

Good : 300 - 700

clothes

Acceptable : 20 - 300

clothes

2. The project aims

to collects

donated clothes

from the donator

in the library of

university.

Clothes

Man: 300

Women: 300

Boys: 500

Girls: 500

Babies: 600

Excellent : 700 - 2000

clothes

Good : 300 - 700

clothes

Acceptable : 20 - 300

clothes

3. The project

wants to attract

the students to

volunteer to

donate the

clothes.

Clothes

Man: 300

Women: 300

Boys: 500

Girls: 500

Babies: 600

Excellent : 700 - 2000

clothes

Good : 300 - 700

clothes

Acceptable : 20 - 300

clothes

TERMS & CONDITIONS

In good condition.

Not torn clothes.

Suit with culture of the local people.

Clean.

PROJECT CONSTRAINTS

Time

DonatorS

Cost

Bureaucracy &

Regulation

PROJECT ORGANIZATIONAL STRUCTURE

PROJECT TEAM AND TASK DELEGATION

Work Breakdown Structure

RISK MANAGEMENT

CATEGORIES RISKS • Mitigation strategic

Financial risk 1. Budget cut from HEP of UUM

2. Unable to find sponsorship

• More realistic budget and present the

proposal in an attractive

• Attractive proposal and find earlier

Schedule risk

(delay risk)

3. Project planning takes time longer

than prescribed

4. Difficulty of booking venue

5. Flyers or advertising not ready in

promoting period.

• Develop Gantt chart and network

diagram

• Book the venue earlier and have a back-

up venue

• Design it early and identify rapid printing

firm

RISK IDENTIFICATION

CATEGORIES RISKS MITIGATION STRATEGIC

Organizational

risk

6. Communication problem or conflicts

occur with each member.

7. Possibility that member cannot continue

the project.

• Assist them in dealing with any problems

and communicate clearly.

• Assign tasks according to their skills and

help them understand the flow of the project

clearly.

Execution risk 8. Team members lack of knowledge and

experience to run the project

9. Possibility of not enough door gifts

10. Agenda does not flow as schedule

• Make a formal meeting, discussion or advice

and develop a comprehensive project

schedule .

• Update information frequently to estimate

the amount of donator.

• Develop Gantt chart to show the duration

for each task and do follow up

  Probability

LOW MEDIUM HIGH

 

 

 

 

Consequences

HIGH  

4, 5

 

1

 

2

MEDIUM  

7

 

3, 8

 

6

LOW  

10

 

9

 

QUALITATIVE RISK ASSESSMENT

QUANTITATIVE RISK ASSESSMENT

• PROBABILITY OF FAILURES = 0.23

• CONSEQUENCES OF FAILURES = 0.35

• Overall risk factor : 0.23 + 0.35 – (0.23*0.35) = 0.50

Project Maturity (Pm) Complexity (Pc) Dependency (Pd) Total

Score 0.3 (minor) 0.1 (low) 0.3 (minor) 0.7

Project Cost (Cc) Schedule (Cs) Reliability (Cr) Performance (Cp) Total

Score 0.5 (moderate) 0.3 (minor) 0.3 (minor) 0.3 (minor) 1.4

A) INCOME

RATE

(RM)

AMOUNT

(UNIT)

RM RM

Fund from HEP 1000.00

Sponsorships 2500.00

TOTAL INCOME 3500.00

BUDGET ESTIMATION

B) EXPENDITURES

PRICE PER UNIT

(RM)

AMOUNT

(UNIT)

RM RM

Administration

A) Name Tag Committee 1.00 6 6.00

B) Certificates 1.00 6 6.00

D) Stationery 2.00 10 20.00

E)Printing and Photocopy     50.00  

F) Documentation     30.00  

112.00

Promotion

Flyers (A4 Paper)

 

(1 A4 Paper = RM0.10)

(1 A4 Paper = 16 Units)

40

(640 Units)

4.00  

Banners 25.00 3 75.00  

        79.00

Souvenirs

Door Gifts (Pen, Keychain) 3.00 1000

        3000.00

Others        

Transportation     150.00  

Postage fees     50.00  

Phone Charge     20.00  

        170.00

TOTAL EXPENDITURE 3361.00

RM

TOTAL INCOME 3500.00

TOTAL EXPENDITURE 3361.00

BALANCE +/- (3500-3361) 139.00

NETWORK DIAGRAM

GANTT CHART

STAKEHOLDER MAP

WORK BREAKDOWN STRUCTURE (WBS)

FOUR FIELD MAP