Practical Project Management TechniquesHow to make money and get ahead in the video worldRichard Harrington - RHED Pixel | www.RHEDPixel.com | www.RichardHarringtonBlog.com

twitter.com/rhedpixel

facebook.com/RichHarringtonStuff

youtube.com/rhedpixeltv

© RHED Pixel

Sunday, April 24,

Goals of WorkshopThis class explores essential techniques to maintain

quality, contain costs, and meet a tough schedule.  

Join a certified Project Management Professional as

he shows you practical techniques that can effect

your bottom line and keep clients happy. Everything

you'll learn in this workshop can be put in place

immediately and will show quick results.

© RHED Pixel

Sunday, April 24,

Agenda of WorkshopProject Management

Bidding & Proposals

Managing Employees & Contractors

Billing

Keeping Clients Happy

© RHED Pixel

Sunday, April 24,

Richard HarringtonRHED Pixel (www.rhedpixel.com)

Adobe Certified Expert & Trainer

Apple Certified Instructor

NAPP Instructor

Creative COW

Project Management Professional

Consult on digital media production and web content

Personal blog – www.RichardHarringtonBlog.com

Social media – rhedpixel© Scott Kelby

Sunday, April 24,

Sunday, April 24,

About You – Worked in Video

1 Year or Less

2–5 Years

6–9 Years

10+ Years

Sunday, April 24,

What is RHED Pixel?A quick introduction about what I do for a living...

© RHED Pixel

Sunday, April 24,

Mission Statement

An integrated, visual communications company that helps its clients craft motivational and exciting messages

Sunday, April 24,

Sunday, April 24,

Sunday, April 24,

Sunday, April 24,

What is RHED Pixel?Company founded in 1999

80% Full Service Clients

20% Support to Other Professionals

Current staff of Fourteen

Winer Cine Award in 2004

Offers variety of film, video, and multimedia services

Sunday, April 24,

Services OfferedDetermining what you are selling

© RHED Pixel

Sunday, April 24,

Services OfferedCapabilities

Competitive Advantages

Outsourcing

Partnering

© RHED Pixel

Sunday, April 24,

CapabilitiesInternal

External

Make vs. Buy

Scaling over time

© RHED Pixel

Sunday, April 24,

Competitive Advantages

Unique

Perception

Positioning

© Thomas M Perkins

Sunday, April 24,

OutsourcingLocal

National

International

Researching

© RHED Pixel

Sunday, April 24,

PartneringFormal

Written agreement

Payment terms

Informal

Core team

Freelance talent

© RHED Pixel

Sunday, April 24,

Things I know to be true

Three Golden Rules

Sunday, April 24,

“Don’t Make Them Ask”

Sunday, April 24,

“If You Have aBad Feeling...

Say Something”

Sunday, April 24,

“Make Sure the ClientKnows That You CareAbout Their Project”

Sunday, April 24,

Sanity... money... sleep...

The Benefits of Project Management

Sunday, April 24,

The BenefitsSave time

Save money

Reduce stress

Reduce project risk

Meet contractual obligations

Ensure accurate billing

Create historical data© RHED Pixel

Sunday, April 24,

Project ManagementEssentials for a successful project

© RHED Pixel

Sunday, April 24,

The Bottom LineProject Management is a collection business practices and it works

It is not a fad, it is not new, it is just getting the attention it deserves

As pace quickens, budget and workforce are shrinking

By employing an organized, tactical approach you can thrive in the changing film and video industry.

You can never be too busy to manage a project

© RHED Pixel

Sunday, April 24,

Sunday, April 24,

Triple ConstraintScope:

What is the work that must be completed?

Schedule:

What are the time constraints for the project?

Budget:

What are the financial constraints of the project?

Sunday, April 24,

Triple ConstraintLearning to balance these is essential to your success.

There is a fourth force at work that holds all three together, QUALITY.

Simply put, Good, Fast, Cheap… Pick Two!

Sunday, April 24,

Sunday, April 24,

A little bit of clarity

Scoping the Project

Sunday, April 24,

Scoping the ProjectWill take 2 - 16 hours to complete

Document 2-10 pages...

Will become the charter

Get all key players to attend

Quiet room/no distractions

Get Signoff

Sunday, April 24,

Scoping DocumentProject Name

Executive Summary

Background

Project Scope (High Level)

Key Roles

Signature Lines - Sign Off “Charter”

Sunday, April 24,

Knowledge is Happiness

Clear definition of work to be performed

Clear expectation on acceptance criteria

Identification of deadlines to be achieved

Team established

Leadership identified

Sunday, April 24,

The Joy of ContractsFundamental to the Business Relationship

Minimize Conflict

Identifies Risk

Allows for Smart Growth

© Paul Maguire

Sunday, April 24,

PricingDetermining what you can ask to be paid

Sunday, April 24,

Standard Rate Sheet

Phone:703.560.0220

Fax:703.560.0550

Website:www.rhedpixel.com

Prices Effective 4/23/04. Prices Subject to change without notice.

EDIT ING SERVICES

STAFF

Avid or Final Cut ProNonlinear Editing……….…….. $120/hr

Drive Rental after completion... $75/wk

Stock Elements/Footage

From Library…………………… $25/clip

Producer……………………….$75/hr

Associate Producer…..……....$45/hr

Production Assistant…………$35/hr

Project Manager…………….. $75/hr

Photographer…..……………. $75/hr

MOTION GRAPHICS

GEAR RENTAL

Design/ per hour………………... $90/hr

Render/ per hour……………….. $45/hr

Stock Elements/Footage

From Library…………………… $25/clip

Camera Package (DVCAM).. $300/day

Camera Package (Beta SP).. $575/day

Photography Package…... $300/day

Lighting………………….……. quote

Audio Package………………. quote

DVD & CD AUTHORING

MUSIC

Menu Design…………………….. quote

Authoring Services……………... $80/hr

Capture & Encoding Services SeparateNeedle drop…...………………....$95

Up to 10 Minutes………...…… $285

10-30 Minutes…………………. $425

Over 30 Minutes…………...….. $525

Original Score …………..……. quote

QUICKT IME VR

WEB DESIGN

Interactive VR Tours…………… quoteWebsite Design………………. quote

FIELD PRODUCTION

BLANK MEDIA

Producer…………………...… $600/day

Director……………………..... $650/day

DP…………………………..… $650/day

Gaffer………………………… $350/day

Audio…………………………. $350/day

Production Assistant……….. $250/day

Crew numbers for estimating purposes only.

There are several variables including day,

location, and special equipment that can

greatly affect crew costs. All field jobs will be

priced on a per job basis.

CD-Recordable…………………. $10

CD-Rewriteable…………………. $12

DVD-Recordable……………...… $15

Zip Disk…………………..……… $20

60GB FireWire Drive…..……… $200

On Disc Printing……...……. $2/extra

Glossy Label ………...……. $2/extra

Rates for ServicesKeep a rate sheet

Use a spreadsheet

Estimating software

Sunday, April 24,

Prices Effective 4/23/04. Prices Subject to change without notice.

EDIT ING SERVICES

STAFF

Avid or Final Cut ProNonlinear Editing……….…….. $120/hr

Drive Rental after completion... $75/wk

Stock Elements/Footage

From Library…………………… $25/clip

Producer……………………….$75/hr

Associate Producer…..……....$45/hr

Production Assistant…………$35/hr

Project Manager…………….. $75/hr

Photographer…..……………. $75/hr

MOTION GRAPHICS

GEAR RENTAL

Design/ per hour………………... $90/hr

Render/ per hour……………….. $45/hr

Stock Elements/Footage

From Library…………………… $25/clip

Camera Package (DVCAM).. $300/day

Camera Package (Beta SP).. $575/day

Photography Package…... $300/day

Lighting………………….……. quote

Audio Package………………. quote

DVD & CD AUTHORING

MUSIC

Menu Design…………………….. quote

Authoring Services……………... $80/hr

Capture & Encoding Services SeparateNeedle drop…...………………....$95

Up to 10 Minutes………...…… $285

10-30 Minutes…………………. $425

Over 30 Minutes…………...….. $525

Original Score …………..……. quote

QUICKT IME VR

Interactive VR Tours…………… quote

The Rate Sheet

Sunday, April 24,

Rates for ServicesThree components

People

Gear

Facility

Charge for the assumptions

Creative Design

Shipping

Storage & Archiving© RHED Pixel

Sunday, April 24,

BudgetDetermining what you can ask to be paid

© RHED Pixel

Sunday, April 24,

Sunday, April 24,

Sunday, April 24,

DESCRIPTIONDESCRIPTION QTY PER TOTAL

Pre-ProductionPre-ProductionProducer 1 hrProduction Coordinator 1 hr

Production Assistant 1 hr

Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 190.00

ProductionProductionDirector 1 halfVideographer 1 halfAudio/Grip 1 halfCamera Package HPX 300 1 halfLighting Package - 3 Light Interview Kit 1 dayAudio Package - Interview 1 dayP2 Media Fee 0.5 feeExpendables 0.5 fee

Transportation –!Local 0.5 fee

Sub-Total : ProductionSub-Total : Production $! 1,800.00

Post-ProductionPost-ProductionProducer 1 hrOn-Line Edit Suite w/ Editor 2 hrGraphic Artist 2D 1 hrInternet Review (Per Project) 0.5 feeCompression Set Up Fee 1 feeCompression Any Format 1 minCompression Additional Formats 1 minArchiving - (Per Project) 0.5 fee

Sub-Total : Post-ProductionSub-Total : Post-Production $! 745.00

ShippingShipping $! 0.00Tax $! 0.00

TOTALTOTAL $! 2,735.00

Possible ExtrasPossible ExtrasPrompter 1 day $ " 325.00Prompter Operator 1 half $ " 300.00Makeup Artist 1 half $ " 350.00

Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 975.00

DESCRIPTIONDESCRIPTION QTY RATE PER DISCOUNT TOTAL

Pre-ProductionPre-ProductionProducer 1 $ ! 95.00 hr 0% $ ! 95.00Production Coordinator 1 $ ! 55.00 hr 0% $ ! 55.00

Production Assistant 2 $ ! 40.00 hr 0% $ ! 80.00

Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 230.00

ProductionProductionDirector 1 $! 425.00 half 0% $ ! 425.00Videographer 1 $! 450.00 half 0% $ ! 450.00Audio/Grip 1 $! 300.00 half 0% $ ! 300.00Camera Package HPX 300 1 $! 350.00 half 0% $ ! 350.00Lighting Package - 3 Light Interview Kit 1 $! 200.00 day 0% $ ! 200.00Audio Package - Interview 1 $! 150.00 day 0% $ ! 150.00P2 Media Fee 0.5 $! 75.00 fee 0% $ ! 37.50Expendables 0.5 $! 75.00 fee 0% $ ! 37.50

Transportation –"Local 0.5 $! 150.00 fee 0% $ ! 75.00

Sub-Total : ProductionSub-Total : Production $! 2,025.00

Post-ProductionPost-ProductionProducer 1 $! 95.00 hr 0% $ ! 95.00On-Line Edit Suite w/ Editor 2 $! 165.00 hr 0% $ ! 330.00Graphic Artist 2D 2 $! 120.00 hr 0% $ ! 240.00Internet Review (Per Project) 0.5 $! 120.00 fee 0% $ ! 60.00Compression Set Up Fee 1 $! 25.00 fee 0% $ ! 25.00Compression Any Format 1 $! 10.00 min 0% $ ! 10.00Compression Additional Formats 1 $! 5.00 min 0% $ ! 5.00Archiving - (Per Project) 0.5 $! 200.00 fee 0% $ ! 100.00

Sub-Total : Post-ProductionSub-Total : Post-Production $! 865.00

ShippingShipping $! 0.00Tax $! 0.00

TOTALTOTAL $! 3,120.00

Possible ExtrasPossible ExtrasPrompter 1 $! 325.00 day 0% $ ! 325.00Prompter Operator 1 $! 300.00 half 0% $ ! 300.00Makeup Artist 1 $! 350.00 half 0% $ ! 350.00Stock Music - (Non Broadcast) 1 $! 300.00 cut 0% $ ! 300.00

Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 1,275.00

Sunday, April 24,

DESCRIPTIONDESCRIPTION QTY PER TOTAL

Pre-ProductionPre-ProductionProducer 1 hrProduction Coordinator 1 hr

Production Assistant 1 hr

Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 190.00

ProductionProductionDirector 1 halfVideographer 1 halfAudio/Grip 1 halfCamera Package HPX 300 1 halfLighting Package - 3 Light Interview Kit 1 dayAudio Package - Interview 1 dayP2 Media Fee 0.5 feeExpendables 0.5 fee

Transportation –!Local 0.5 fee

Sub-Total : ProductionSub-Total : Production $! 1,800.00

Post-ProductionPost-ProductionProducer 1 hrOn-Line Edit Suite w/ Editor 2 hrGraphic Artist 2D 1 hrInternet Review (Per Project) 0.5 feeCompression Set Up Fee 1 feeCompression Any Format 1 minCompression Additional Formats 1 minArchiving - (Per Project) 0.5 fee

Sub-Total : Post-ProductionSub-Total : Post-Production $! 745.00

ShippingShipping $! 0.00Tax $! 0.00

TOTALTOTAL $! 2,735.00

Possible ExtrasPossible ExtrasPrompter 1 day $ " 325.00Prompter Operator 1 half $ " 300.00Makeup Artist 1 half $ " 350.00

Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 975.00

DESCRIPTIONDESCRIPTION QTY RATE PER DISCOUNT TOTAL

Pre-ProductionPre-ProductionProducer 1 $ ! 95.00 hr 0% $ ! 95.00Production Coordinator 1 $ ! 55.00 hr 0% $ ! 55.00

Production Assistant 2 $ ! 40.00 hr 0% $ ! 80.00

Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 230.00

ProductionProductionDirector 1 $! 425.00 half 0% $ ! 425.00Videographer 1 $! 450.00 half 0% $ ! 450.00Audio/Grip 1 $! 300.00 half 0% $ ! 300.00Camera Package HPX 300 1 $! 350.00 half 0% $ ! 350.00Lighting Package - 3 Light Interview Kit 1 $! 200.00 day 0% $ ! 200.00Audio Package - Interview 1 $! 150.00 day 0% $ ! 150.00P2 Media Fee 0.5 $! 75.00 fee 0% $ ! 37.50Expendables 0.5 $! 75.00 fee 0% $ ! 37.50

Transportation –"Local 0.5 $! 150.00 fee 0% $ ! 75.00

Sub-Total : ProductionSub-Total : Production $! 2,025.00

Post-ProductionPost-ProductionProducer 1 $! 95.00 hr 0% $ ! 95.00On-Line Edit Suite w/ Editor 2 $! 165.00 hr 0% $ ! 330.00Graphic Artist 2D 2 $! 120.00 hr 0% $ ! 240.00Internet Review (Per Project) 0.5 $! 120.00 fee 0% $ ! 60.00Compression Set Up Fee 1 $! 25.00 fee 0% $ ! 25.00Compression Any Format 1 $! 10.00 min 0% $ ! 10.00Compression Additional Formats 1 $! 5.00 min 0% $ ! 5.00Archiving - (Per Project) 0.5 $! 200.00 fee 0% $ ! 100.00

Sub-Total : Post-ProductionSub-Total : Post-Production $! 865.00

ShippingShipping $! 0.00Tax $! 0.00

TOTALTOTAL $! 3,120.00

Possible ExtrasPossible ExtrasPrompter 1 $! 325.00 day 0% $ ! 325.00Prompter Operator 1 $! 300.00 half 0% $ ! 300.00Makeup Artist 1 $! 350.00 half 0% $ ! 350.00Stock Music - (Non Broadcast) 1 $! 300.00 cut 0% $ ! 300.00

Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 1,275.00

Sunday, April 24,

DESCRIPTIONDESCRIPTION QTY RATE PER DISCOUNT TOTAL

Pre-ProductionPre-ProductionProducer 1 $ ! 95.00 hr 0% $ ! 95.00Production Coordinator 1 $ ! 55.00 hr 0% $ ! 55.00

Production Assistant 2 $ ! 40.00 hr 0% $ ! 80.00

Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 230.00

ProductionProductionDirector 1 $! 425.00 half 0% $ ! 425.00Videographer 1 $! 450.00 half 0% $ ! 450.00Audio/Grip 1 $! 300.00 half 0% $ ! 300.00Camera Package HPX 300 1 $! 350.00 half 0% $ ! 350.00Lighting Package - 3 Light Interview Kit 1 $! 200.00 day 0% $ ! 200.00Audio Package - Interview 1 $! 150.00 day 0% $ ! 150.00P2 Media Fee 0.5 $! 75.00 fee 0% $ ! 37.50Expendables 0.5 $! 75.00 fee 0% $ ! 37.50

Transportation –"Local 0.5 $! 150.00 fee 0% $ ! 75.00

Sub-Total : ProductionSub-Total : Production $! 2,025.00

Post-ProductionPost-ProductionProducer 1 $! 95.00 hr 0% $ ! 95.00On-Line Edit Suite w/ Editor 2 $! 165.00 hr 0% $ ! 330.00Graphic Artist 2D 2 $! 120.00 hr 0% $ ! 240.00Internet Review (Per Project) 0.5 $! 120.00 fee 0% $ ! 60.00Compression Set Up Fee 1 $! 25.00 fee 0% $ ! 25.00Compression Any Format 1 $! 10.00 min 0% $ ! 10.00Compression Additional Formats 1 $! 5.00 min 0% $ ! 5.00Archiving - (Per Project) 0.5 $! 200.00 fee 0% $ ! 100.00

Sub-Total : Post-ProductionSub-Total : Post-Production $! 865.00

ShippingShipping $! 0.00Tax $! 0.00

TOTALTOTAL $! 3,120.00

Possible ExtrasPossible ExtrasPrompter 1 $! 325.00 day 0% $ ! 325.00Prompter Operator 1 $! 300.00 half 0% $ ! 300.00Makeup Artist 1 $! 350.00 half 0% $ ! 350.00Stock Music - (Non Broadcast) 1 $! 300.00 cut 0% $ ! 300.00

Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 1,275.00

DESCRIPTIONDESCRIPTION QTY PER TOTAL

Pre-ProductionPre-ProductionProducer 1 hrProduction Coordinator 1 hr

Production Assistant 1 hr

Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 190.00

ProductionProductionDirector 1 halfVideographer 1 halfAudio/Grip 1 halfCamera Package HPX 300 1 halfLighting Package - 3 Light Interview Kit 1 dayAudio Package - Interview 1 dayP2 Media Fee 0.5 feeExpendables 0.5 fee

Transportation –!Local 0.5 fee

Sub-Total : ProductionSub-Total : Production $! 1,800.00

Post-ProductionPost-ProductionProducer 1 hrOn-Line Edit Suite w/ Editor 2 hrGraphic Artist 2D 1 hrInternet Review (Per Project) 0.5 feeCompression Set Up Fee 1 feeCompression Any Format 1 minCompression Additional Formats 1 minArchiving - (Per Project) 0.5 fee

Sub-Total : Post-ProductionSub-Total : Post-Production $! 745.00

ShippingShipping $! 0.00Tax $! 0.00

TOTALTOTAL $! 2,735.00

Possible ExtrasPossible ExtrasPrompter 1 day $ " 325.00Prompter Operator 1 half $ " 300.00Makeup Artist 1 half $ " 350.00

Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 975.00

Sunday, April 24,

DESCRIPTIONDESCRIPTION QTY RATE PER DISCOUNT TOTAL

Pre-ProductionPre-ProductionProducer 1 $ ! 95.00 hr 0% $ ! 95.00Production Coordinator 1 $ ! 55.00 hr 0% $ ! 55.00

Production Assistant 2 $ ! 40.00 hr 0% $ ! 80.00

Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 230.00

ProductionProductionDirector 1 $! 425.00 half 0% $ ! 425.00Videographer 1 $! 450.00 half 0% $ ! 450.00Audio/Grip 1 $! 300.00 half 0% $ ! 300.00Camera Package HPX 300 1 $! 350.00 half 0% $ ! 350.00Lighting Package - 3 Light Interview Kit 1 $! 200.00 day 0% $ ! 200.00Audio Package - Interview 1 $! 150.00 day 0% $ ! 150.00P2 Media Fee 0.5 $! 75.00 fee 0% $ ! 37.50Expendables 0.5 $! 75.00 fee 0% $ ! 37.50

Transportation –"Local 0.5 $! 150.00 fee 0% $ ! 75.00

Sub-Total : ProductionSub-Total : Production $! 2,025.00

Post-ProductionPost-ProductionProducer 1 $! 95.00 hr 0% $ ! 95.00On-Line Edit Suite w/ Editor 2 $! 165.00 hr 0% $ ! 330.00Graphic Artist 2D 2 $! 120.00 hr 0% $ ! 240.00Internet Review (Per Project) 0.5 $! 120.00 fee 0% $ ! 60.00Compression Set Up Fee 1 $! 25.00 fee 0% $ ! 25.00Compression Any Format 1 $! 10.00 min 0% $ ! 10.00Compression Additional Formats 1 $! 5.00 min 0% $ ! 5.00Archiving - (Per Project) 0.5 $! 200.00 fee 0% $ ! 100.00

Sub-Total : Post-ProductionSub-Total : Post-Production $! 865.00

ShippingShipping $! 0.00Tax $! 0.00

TOTALTOTAL $! 3,120.00

Possible ExtrasPossible ExtrasPrompter 1 $! 325.00 day 0% $ ! 325.00Prompter Operator 1 $! 300.00 half 0% $ ! 300.00Makeup Artist 1 $! 350.00 half 0% $ ! 350.00Stock Music - (Non Broadcast) 1 $! 300.00 cut 0% $ ! 300.00

Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 1,275.00

DESCRIPTIONDESCRIPTION QTY PER TOTAL

Pre-ProductionPre-ProductionProducer 1 hrProduction Coordinator 1 hr

Production Assistant 1 hr

Sub-Total : Pre-ProductionSub-Total : Pre-Production $! 190.00

ProductionProductionDirector 1 halfVideographer 1 halfAudio/Grip 1 halfCamera Package HPX 300 1 halfLighting Package - 3 Light Interview Kit 1 dayAudio Package - Interview 1 dayP2 Media Fee 0.5 feeExpendables 0.5 fee

Transportation –!Local 0.5 fee

Sub-Total : ProductionSub-Total : Production $! 1,800.00

Post-ProductionPost-ProductionProducer 1 hrOn-Line Edit Suite w/ Editor 2 hrGraphic Artist 2D 1 hrInternet Review (Per Project) 0.5 feeCompression Set Up Fee 1 feeCompression Any Format 1 minCompression Additional Formats 1 minArchiving - (Per Project) 0.5 fee

Sub-Total : Post-ProductionSub-Total : Post-Production $! 745.00

ShippingShipping $! 0.00Tax $! 0.00

TOTALTOTAL $! 2,735.00

Possible ExtrasPossible ExtrasPrompter 1 day $ " 325.00Prompter Operator 1 half $ " 300.00Makeup Artist 1 half $ " 350.00

Sub-Total : Possible ExtrasSub-Total : Possible Extras $! 975.00

Sunday, April 24,

Time EstimatesHistorical data

Time logs similar projects

Past budgets

Analysis

(1O+4M+1P)÷6

Used by government

© RHED Pixel

Sunday, April 24,

(1 Optimistic)+ 4 Most Likely)+ 1 Pessimistic)________________

6Sunday, April 24,

Peer ReviewNumber checking

Forgotten charges

Plausibility

“Second opinion”

© RHED Pixel

Sunday, April 24,

External ReviewPeers in different market

Strategic partners

Subject matter experts

© iStockphoto

Sunday, April 24,

Work Breakdown Structure

Key to budgeting

Identify major tasks to be completed

Keep breaking the job down into smaller pieces until you can accurately budget it and create time estimates

Get input from client and team

Sunday, April 24,

XYZ TradeshowDVD Demo Loop

Video Assets DVD with Menus Manufacturing & Packaging

Project Management

Audio Sweetening

Color Correction

Encoding

Storyboard Designs Box Art Asset Acquisition

Photoshop Menus

DVD Authoring

Disc Duplication

Assembly

Shipping

Client Communication

Quality Control

Sunday, April 24,

Sunday, April 24,

In Progress ReportsKeeping the client in the loop

Sunday, April 24,

In Progress ReportsCommunicate to the client where the project is at

Best to be proactive… delaying ‘bad’ news only makes it worse

Do not be overly optimistic or pessimistic… be realistic

Sunday, April 24,

In Progress ReportsIdentify milestones complete

Report percentage complete on tasks in progress

Identify tasks not yet started

Agree on regularity of reports with clients in advance

DON’T MAKE THEM ASK!

Sunday, April 24,

What Information to ShareKeeping the team informed

Sunday, April 24,

PreproductionName project

Load project team and manager

Post scoping document, schedule & milestones

Post budget or time requirements

Post tech brief

Collaborative scriptwriting

Sunday, April 24,

ProductionCreate shot list

Crew meeting notes

Gather graphic assets

Postproduction documents

Sunday, April 24,

PostproductionReview graphics

Review edits

Track changes

Exchange files

Compression delivery

Sunday, April 24,

Project CloseoutChange order reconciliation

Time tracking / final billing

Client asset tracking

Music reporting

Project debrief

Sunday, April 24,

Sunday, April 24,

Sunday, April 24,

Sunday, April 24,

Sunday, April 24,

Managing Employees & ContractorsYou are responsible for others

Sunday, April 24,

Time TrackingCritical for T&M Work

Evaluate your Fixed Price Jobs

Use of Software Systems

QuickBooks

Frequency

Sunday, April 24,

Crewing Websitesservices.creativecow.net

www.mandy.com

www.productionhub.com

www.craigslist.com

www.cinematography.net

Sunday, April 24,

Recruiting ContractorsJoin local professional groups

Ask peers or existing vendors

Join user group communities

DSLR meetups

meetup.com

Apple and Adobe user groups

© RHED Pixel

Sunday, April 24,

Managing Contractors Clear expectations

Job rate vs. hourly rate

Reporting frequency

Supervision

Employee status

Be careful to follow rules

http://tinyurl.com/irsindcon

© RHED Pixel

Sunday, April 24,

It’s a connected world... clients want updates

Online Tools for Project Management

Sunday, April 24,

Web Review ProsDelivery speed

Deliver to multiple people simultaneously

Scalable infrastructure

Scalability in systems for review

Interactive and collaborative tools

© RHED Pixel

Sunday, April 24,

Web Review ConsNeed to learn new “language”, skills, and software

Potentially requires investment

Higher rate of failure on delivery

OS, software and other setup variables

Potential annoyance by clients/team members waiting for downloads, etc.

© RHED Pixel

Sunday, April 24,

Keeping clients up to date

Our Solution – Base Camp

Sunday, April 24,

Base CampAlso called Project Path

Online system

Widely used

Supports common media types

Scaleable

© RHED Pixel

Sunday, April 24,

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We all need happy clients

Keeping Clients Happy

Sunday, April 24,

Keeping Clients HappyOpen & Frequent Communication

Value Added Services

Project Debriefs

Prompt Return of Assets

Pass on Praise Up the “Chain of Command”

Be seen as a resource

Awards© RHED Pixel

Sunday, April 24,

BillingEssentials for a successful project

© kentoh

Sunday, April 24,

BillingBid

Original Estimate

Budget

Scope of Work Statement

What was initially agreed upon by the client

Change Orders

Written Communication

© kentoh

Sunday, April 24,

BillingFinal Bill

Incorporates client constraints

Initial budget

Change orders

May be lower or higher… be honest

© kentoh

Sunday, April 24,

Delivering the BillPDF

Hard Copy

Fax

With Deliverables

Close the Loop

Face to Face

Phone

Email© kentoh

Sunday, April 24,

06/30/05

Date

655

Invoice No.

Metropolitan Washington Council of Govts.777 North Capitol St. N.E.Suite 300Washington, DC 20002 Attn: Brian L.

Bill To

Net 30 Days

Terms

07/30/05

Due Date

Working Lands

Job

Invoice

Balance to be invoiced upon project completionTotal

Date Work Performed Qty Rate Amount

RHED Pixel

2108-C Gallows Road

Vienna, VA 22182 703-734-7433

Production Services - Prep, Shoot, andDigitze video footage of Meeting

1 1,790.00 1,790.00

$1,790.00

Sunday, April 24,

CollectionsRun Accounts Receivable Reports

Call Accounts Payable

Be Polite

Call in Advance

Place into Contracts

Incremental Billing/Deposits

© kentoh

Sunday, April 24,

© iStockphoto

Sunday, April 24,

Sunday, April 24,

ResourcesThings to help get the job done

© RHED Pixel

Sunday, April 24,

www.facebook.com/dslrvideo

Sunday, April 24,

forums.creativecow.net/dslr

Sunday, April 24,

www.RichardHarringtonBlog.com

Sunday, April 24,

Sunday, April 24,

UnderstandingAdobe Photoshop

Photoshop for Video

Final Cut Help

Aperture Quick Tip

Producing Video Podcasts

MacBreak Work

DSLR Video

Sunday, April 24,

UnderstandingAdobe Photoshop

Photoshop for Video

Final Cut Help

Aperture Quick Tip

Producing Video Podcasts

MacBreak Work

DSLR Video

Sunday, April 24,

UnderstandingAdobe Photoshop

Photoshop for Video

Final Cut Help

Aperture Quick Tip

Producing Video Podcasts

MacBreak Work

DSLR Video

Sunday, April 24,

UnderstandingAdobe Photoshop

Photoshop for Video

Final Cut Help

Aperture Quick Tip

Producing Video Podcasts

MacBreak Work

DSLR Video

Sunday, April 24,

UnderstandingAdobe Photoshop

Photoshop for Video

Final Cut Help

Aperture Quick Tip

Producing Video Podcasts

MacBreak Work

DSLR Video

Sunday, April 24,

UnderstandingAdobe Photoshop

Photoshop for Video

Final Cut Help

Aperture Quick Tip

Producing Video Podcasts

MacBreak Work

DSLR Video

Sunday, April 24,

Understanding Photoshop

Portable Training

For iPod touch/iPhone

Videos, Quizzes & Files

FREE Until April 15

tinyurl.com/upapps

Sunday, April 24,

From Still to MotionA photographer’s guide to creating video with your DSLR

Full color case study with hands-on activities

6+ hours of training videos

www.peachpit.com/stilltomotion

Save 35% with code – TOMOTION

Free sample – tinyurl.com/fs2msample

Sunday, April 24,

Video Made on a MacFocusses on integration of Adobe and Apple software

Looks at preproduction, production, and postproduction

For video pros and new users

Emphasis on saving time

Includes 5.5 hours of training video

www.peachpit.com/videomac

Save 35% with code – MACVIDEO

Sunday, April 24,

Professional Web VideoAdd professional-level web video to your Web communications toolbox

Solid introduction to professional planning and production techniques

Audio, lighting, shooting, and editing for the web

Production management from soup to nuts in an accessible form

Sunday, April 24,

RHED Pixel (www.rhedpixel.com)

Technical Questions via Creative Cow

All Resources link from www.RichardHarringtonBlog.com

Available for consultation

Feel free to grab a business card

Richard Harrington

© Scott Kelby

Sunday, April 24,

Richard Harrington

twitter.com/rhedpixel

linkedin.com/in/richardharrington

facebook.com/RichHarringtonStuff

RichardHarringtonBlog.com© Scott Kelby

Sunday, April 24,