Practical Magic: Capturing Institutional Knowledge

Post on 23-Jan-2018

88 views 1 download

Transcript of Practical Magic: Capturing Institutional Knowledge

#AALL16

E2: Practical Magic:Capturing Institutional Knowledge

July 18, 2016Bess Reynolds

#AALL16

Incentive• 75th Anniversary of the firm in 2006• Transfer of Archives from the marketing

department to the library• As older partners retire it becomes more difficult

to identify people in unmarked photos

presented by Bess Reynolds

#AALL16

Why Maintain the Archives?• Admin requests for photos or articles about retiring partners• Admin requests for photos or articles about deceased partners• Firm anniversary events• Access to firm history for new attorneys and staff• Decisions to reform records retention policies mean that the firm

archives may be the only source of a deep and rich history related to major firm clients

• Allows digital access to valuable original correspondence and realia

presented by Bess Reynolds

#AALL16

What is in the Collection?• Photographs from firm events• Books authored by Debevoise attorneys• Partner correspondence• Firm internal newsletters• Awards• Plaques• Programs from significant events• Realia• Audio & video tapes, DVDs• Staff picture books

presented by Bess Reynolds

#AALL16

ChallengeInventory the archives and make them accessible firm-wide with no added staff

presented by Bess Reynolds

SolutionAddarchivesrecordstolibrarycatalogusingboth• MARCforbooksand• KnowledgeBuilder,aproprietarycomponentof

ourILS,thatallowsfree-formrecords

#AALL16presented by Bess Reynolds

SampleRecordTemplateforArchives

#AALL16presented by Bess Reynolds

SampleKnowledgeBuilderrecordineditmode.Fieldswithmagnifyingglassareunderauthoritycontrol.

#AALL16

Examples of RecordsTranscripts of interviews with a founding partner on the history of the firmPhotograph of partners negotiating the 1956 public offering of Ford Motor Company stock by the Ford FoundationPhotograph of Francis Plimpton, founding partner, at a meeting of the United Nations Security CouncilOriginal letter by

presented by Bess Reynolds

#AALL16presented by Bess Reynolds

SampleTitleListintheOPAC

#AALL16

Sample Record with Attached Photographs

presented by Bess Reynolds

#AALL16presented by Bess Reynolds

IndividualRecordinOPAC

#AALL16

Photograph of partners negotiating the 1956 public offering of Ford Motor Company stock by the Ford Foundation

presented by Bess Reynolds

#AALL16presented by Bess Reynolds

SomeNon-traditionalItemsintheCollection

#AALL16presented by Bess Reynolds

SouvenirofanAircraftFinancingDeal:

#AALL16presented by Bess Reynolds

MoreRealia:CommemorativeBowl

#AALL16presented by Bess Reynolds

UnexpectedDiscovery:LetterfromAlgerHiss

#AALL16

Project to Identify People in Photos

#AALL16

Thank you!

Bess Reynoldsbessreynolds@gmail.com@bibliobess