Monitoring

Equity ● Quality ● Collaboration ● Community

July 22, 2020

Presenters

Monitors Judy Foster – jfoster@isbe.net Andrea Gregory – agregory@isbe.net Mary Newman – mnewman@isbe.net

Equity ● Quality ● Collaboration ● Community

Webinar Housekeeping Items

You are viewing in “Listen Only” mode. Questions may be posted in Q&A area to be

addressed during the webinar. Unanswered questions will be addressed in a Q&A

document and uploaded to Nutrition website. This webinar is being recorded and will also be

posted on Nutrition website.

Equity ● Quality ● Collaboration ● Community

B2S Virtual Conference 2020

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Track Conference Hours

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Keep Documentation

Date

TopicLength (hours,

minutes)

https://www.isbe.net/snpb2s

Monitoring Staff

Administrative review monitors

Financial Management review staff

School Nutrition Program (SNP) Review

Equity ● Quality ● Collaboration ● Community

Administrative Review

Resource Management (RM) Review

Procurement Review

Financial Management Review

How often are reviews?

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Effective School Year 2019-20, review cycle was extended to five years.

Is this your year for a review?

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https://www.isbe.net/Pages/School-Nutrition-Monitoring-and-Review.aspx

Tentative List of SFAs to Receive a School Nutrition Program Review in School Year 2020-21

Administrative Reviews – COVID style

Remote Desk Review Email notification or phone contact from your

assigned monitor Administrative Review Checklist Scan documents and upload Phone interviews Video conferences (interviews)

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Scan/Send Electronically

Free and reduced roster Household eligibility applications Direct certification Single child lookups Extension of benefits

Homeless/migrant/runaway documentation Verification information Sample letters

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Scan/Send Electronically

Local wellness policy (if on district website, we can access)

District’s on-site monitoring Smart Snack information Food service staff training SBP and SFSP outreach Food safety plan, temperature logs, health

inspections

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Scan/Send Electronically

These documents will be requested for the selected menu week (from the review month) and for the day of review.

Meal count report Menu Production records CN labels, PFSs,

recipes

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USDA Waives ISBE Onsite Review Requirements

Meal preparation Observation of meal components and portion sizes Offer versus Serve Potable water Signage Meal counting Confirmation of Buy American on food packaging Food safety practices

Exit Conference

Monitor emails exit conference agenda Phone or video exit conference District sign, scan and return exit conference

agenda via email to monitor

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When to Expect your Review Citations

Within 30 days AFTER exit conference No later than 60 days after exit conference

Corrective actions due within 30 days. Reminders sent via alerts in WINS. Multiple reminders can lead to withholding

reimbursement.

Alerts to Review Citations in WINS

Message posts to IWAS inbox Dashboard

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Citation Response Screen

Administrative Review is Closed When…

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Use the Q&A area on your screen to submit questions.

Nutrition DepartmentTelephone: 800-545-7892 in IL only or

217-782-2491Email: cnp@isbe.net

COVID19@isbe.netWebsite: www.isbe.net/nutrition

Thank you for feeding the children of Illinois!