CONDUCTING

ACTIVITIES IN

UNIFORM BODIES

BY:MARINA BINTI MAJALAN (1315522)AMIRAH BT. ABD ROHIM (1324578)

NIK NOOR AZREEN BINTI NIK RUSLAN (1318776)NUR SYAHIRAH BT. MOHD NORDIN (1323194)

Formal Dress Uniform Bodies

Skills (eg : cooking, sewing )

First Aid (eg: CPR,)

Leadership

Camping (eg : hiking, jungle trekking)

Community Service (eg: charity

work, volunteering

Marching

TYPES OF ACTIVITIES

Trip

Camping (eg : hiking, jungle

trekking)

Red Crescent Society

First aideg: CPR

(cardiopulmonary resuscitation),

Community Serviceeg : doing charity work

/ become volunteer,donating blood

Scout Society

Camping-eg : hiking,

jungle trekking

Marching

Puteri Islam Society

• Learning and doing basic family skillseg: cooking, sewing

• Community serviceeg : visiting orphanage

house/ old folk, volunteering

• Competitioneg : compose flower

Police Cadets Society

Leadership-Courses, Seminar

• Endurance Activitieseg : cross

barriers, expedition, kayaking,

camping

Marching

PROCEDURES OF

SCHOOL UNIFORM

ACTIVITY

Planning activities are designing, organizing, and coordinating tasks planned .

Steps to plan programs and activities are:

1. Make a proposal

2. Organize coordination meetings

3. Follow up initial preparation and distribution of tasks

4. Provide follow-up meeting

5. Handle all correspondence meeting

8. Manage matters related to transport, equipment needed, parental permission, permit authority, food and so on.

7. Determining the safety measures and medical examination.

9. Monitor and supervise the activities carried out during

10. Feedback and discussion of the tasks given to the participants after the activity is implemented.

6. Get the approval from the school and town councils (JPN)

PROPOSAL

1. Introduction2. Objectives of the program 3. Target4. Theme5. Date and period of the implementation6. Place of the program 7. Guest of the opening8. Number of participants9. Fee

10. Terms and conditions of the program11. Procedures of the program12. committee13. Subcommittee in charge14. program tentative15. Budget of the program16. source of income17. closing 18. attachment related to the proposal

Among the correspondence undertaken by the association are:

1. Hand out(surat siaran)2. Parents permission letter3. Authorities like the police

(camping, hiking)permit 4. JPJ

5. District Commissioner, Officer in Charge (OC), Chairman of the District

6. Safety Rules7. JPN

Conduct on correspondence

Hand out

RULES & STEPS IN

CONDUCTING

ACTIVITIES

Before conducting activities

While conducting activities

After conducting activities

The regulations and steps are divided into 3

phases:

Before

Checklist of what activities that should be executed

List the job scope of all committees

Briefing to participantsEg: things to bring, attire, parents’ permission letters etc.

The need of doing checklist before activities:

To ensure the activities will be going

in accordance with the plan

So that teachers or committees will be able

to detect any possible problems and

overcome it.

While

Ensure the safety – night patrol during camping

Teacher must present during activities

Prepare a book to record :

- the attendance of students

- on going activities

After

Cleaning process

Settling the financial issues of the activities

Ensure all the tools used are enough

Send an appreciation letter

Report and analysis

Post-mortem

Evaluation, assessment

and reporting of activities

These will be conducted after activities completed.

To get responses and used as guide and reflection.

Evaluation can be conducted in formal and informal.

Formal- survey/feedback form (distributed to people/participant for their responses)

Informal- conversation, interview (done unplanned during or after activities)

Example of feedback form

Activity Report

1. Introduction

2. Date and Day3. Venue

4. Number of Participant

5. Committees

members

6. Program report

7. Financial Report

8. Committees report

9. Overall evaluation

10. Problem occurred

11. Views and suggestion.

12. Conclusion

Post-Mortem Meeting

• Matters that will be discussed which are:

Organizing activitiesProblem occurred

SolutionViews and others

related issues

• Secretary’s role is to record/write:

1) Views2) Criticism

3) Suggestion

THANK YOU FOR LENDING YOUR EARS AND PAY ATTENTION.