POSTDOCTORAL SCHOLAR (PX) NIH salary scale

implementation

Adapted from UCOP webinar

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Review of AgreementReview of Agreement• Effective date: August 12, 2010• Expiration date: September 30, 2015• Postdocs received increases Fall 2010

o 3% if below $47,000o 1.5% if at or above $47,000o Minimum salary = $37,740

• Next milestone: June 1, 2011 transition to NIH experience level scale.

• Requirement: Have all Postdocs on the scale by the June 1, 2014.

Definitions and TermsDefinitions and Terms• Titles and title codes

o Postdoc Employees – 3252o Postdoc Fellows – 3253o Postdoc Paid Directs – 3254

• Initial Appointment – new appointment; first appointment as a postdoc with UC

• Reappointment – subsequent appointments at the same campus, same lab.

• Anniversary – date established by the first appointment. Used in multi-year appointments.

• Guaranteed increases – postdoc salaries are increased annually.

Salary CommitmentsSalary Commitments

• All Postdocs covered by the contract regardless of employee, fellow or paid-direct

• Exception examples:o Hubble Fellowso Einstein Fellowso Training Grants that specify maximum salary.

What happens on June What happens on June 11stst??

• NIH – NRSA Experience level minimums apply

• Current Postdocs will be transitioned through increases at the time of reappointment or anniversary date; no action on June 1

• NEW Postdocs hired June 1st and after will be subject to experience level minimums.

NIH-NRSA Experience Step NIH-NRSA Experience Step

ScaleScaleAppointment step Experience level in months Minimum Salary

0 0-11 $38,496

1 12-23 $40,548

2 24-35 $43,476

3 36-47 $45,192

4 48-60 $46,884

5 (by exception) 61-72 $48,900

Three Categories of Three Categories of

AppointmentsAppointments

• New Appointments on or after June 1

• Reappointments – under NIH Scale experience level salary

• Reappointments – at or above NIH Scale experience level salary

• Appointments & Reappointments are at the sole discretion of the University.

• Terms of serviceo The initial appointment must be at least one year.o Subsequent reappointments are at management

discretion and are normally one year; may be longer at PI discretion or as required by a grant.

o Subsequent appointments may be shorter than a year, under limited circumstances.• Funding is available for less than a full year• Continuation of project is less than one year• Visa Limitations• At request of Postdoc UC may bridge appointment for less than a

year.

APPOINTMENTSAPPOINTMENTS

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New Appointments after June New Appointments after June

1st1st

• All new appointments must be at least at the minimum of the appropriate experience level.

• The appropriate experience level is determined by months of experience as a Postdoc at any qualified institution.

• Use the months of service at appointment or reappointment to determine the level.

New Hire Scenario #1New Hire Scenario #1Brand New Postdoc:

Tom just got his PhD from University of Washington in Plant Biology. He is hired at UCSB to start July 1, 2011.

o He must be offered a one year initial appointment from July 1st – June 30th.

o He must be offered at least $38,496 (level 0).

New Hire Scenario #2New Hire Scenario #2Experienced Postdoc from another institution

Paresh has been a postdoc for three years (36 months) at Ohio State University performing medical research in a colon cancer lab. UCSB hires him beginning August 1, 2011.

o He must be given an initial one year appointment from August 1st – July 30th.

o He must be paid a minimum of $45,192. (level 3)

New Hire Scenario #3New Hire Scenario #3Experienced UC Postdoc going to a new lab at another UC campus

Chuan-Chi has worked at UCLA in a Chemistry lab for one year (hire date: July 1, 2010). Her PI is retiring when the current grant funding is concluded. She is reappointed from July 1, 2011 to October 1, 2011 at UCLA and secures a new postdoc position at UCSB beginning October 1, 2011.

o Appointment at UCSB is a reappointment since she held prior appointment at UC.

o She must be paid a minimum of $40,548 (level 1).

The Reappointment The Reappointment DecisionDecision

• The reappointment decision:o Does the PI want the Postdoc for another year?o Does the PI have the funds?

• There is no requirement to reappoint.

Reappointments-below NIH ScaleReappointments-below NIH Scaleafter June 1stafter June 1st

• Between 6/1/2011-5/31/2013:• Upon reappointment or at the Postdocs anniversary, the

Postdoc shall receive a 3% increase

• Between 6/1/2013-5/31/2014:• Upon reappointment or at the Postdocs anniversary, the

Postdoc shall receive a 3.5% increase

• Since the Postdoc is below scale, the University is not obligated to increase the pay to the experience level minimum.

Reappointments – at or above NIH Reappointments – at or above NIH Scale salary rateScale salary rate

• Upon reappointment or on the Postdoc’s anniversary date, move to at least the new experience level minimum.

• If already above the minimum of the new experience level, must be given at least a 2% increase

• “Anniversary date” implies a Postdoc will receive one salary increase per calendar year.

• Anniversary date and reappointment date will be the same as long as all reappointments are one year in length.

Three ReappointmentsThree Reappointments• Reappointment for a Postdoc below the

new NIH-NRSA scale. 1/3 of UC postdocs• Reappointment for a Postdoc at the

appropriate level minimum.• Reappointment for a Postdoc above the

appropriate level minimum.

• By June 1, 2014, all Postdocs will be on the NIH-NRSA Scale based on experience.

Reappointment: Scenario #1Reappointment: Scenario #1Reappointment for a Postdoc below the new NIH-NRSA scale experience level rate

• “Phase In” – move towards experience level rates, but not obligated to increase more than:• June 1, 2011 – May 31, 2013 = 3%• June 1, 2013 – May 31, 2014 = 3.5%

Mark is a Postdoc paid at $38, 770. He has been here for two years. On his July 1, 2011 anniversary date, he will receive $39, 931(3% increase). Mark is still well below the level 2 minimum of $43,476; however, the University does not have to give more than 3%.

Reappointment: Scenario #2Reappointment: Scenario #2Reappointment for a Postdoc at the appropriate experience level minimum.

o Increase to new experience level upon reappointment or anniversary.

Microbiology Postdoc Delaney, has been employed for four years at $45,192. On her October 1, 2011 anniversary, she will move to $46,884 (step 4.)

Reappointment: Scenario #3Reappointment: Scenario #3Reappointment for a Postdoc above the appropriate step.

o Must get a 2% increase

A Postdoc (Christa) earning $62,590 is working in a biomedical engineering lab. Christa has been there three years. Upon her January 1, 2012 anniversary date, she will get a 2% increase to $67,598.

Test Your KnowledgeTest Your KnowledgeThe Postdoc just got his PhD and will be hired July 1, 2011. What salary rate should he be hired at?A.$38,496.B.At least $38,496.B. At least $38,496.

Test Your KnowledgeTest Your KnowledgeProfessor Smith wants to hire a Postdoc who has worked at University of Michigan for two years. What rate is the minimum starting pay at UCSB on July 1, 2011?A.$38,496B.$43,476B. $43,476

Test Your KnowledgeTest Your KnowledgeThe Department of Chemistry has a Postdoc making $38,522. She has been there for three years. What salary should she earn on her anniversary date on July 1, 2011?A.No change.B.$45,192C.3% more or $42, 490.c. 3% more or $42, 490. She may never reach the appropriate experience step.

Test Your KnowledgeTest Your KnowledgeA Postdoc in Physics is already at $49,000 per year with one year of experience. What should her pay rate be upon reappointment after June 1, 2011?A.Nothing, above the step one minimum.B.2% increase = $49, 980.C.Decrease pay back to $40,548.B. 2% increase = $49, 980.

A word about fundingA word about funding

• PI should have the funding to appointment a postdoc for a year, including reappointments.

• Reappointment exceptions are listed in Article 2 B.

• PIs can layoff for lack of funding.

Dues/FeesDues/Fees

• Dues Authorization Form should be distributed with hiring paperwork at the time of appointment.

• Upon reappointment, issue a new form. If the Postdoc wants to keep current status, s/he can decline.

• Central campus office collects the forms and sends them to the UAW. Keep a record of what is sent.

Web Resource Web Resource LocationsLocations

• MOU between the University and the UAW:atyourservice.ucop.edu/employees/policies_employee_labor_relations/collective_bargaining_units/post_docs/

• Or via the Academic Personnel web site at http://ap.ucsb.edu/ under “collective bargaining agreements” link

• Or via the Graduate Division web site Postdoctoral Scholars page at http://www.graddiv.ucsb.edu/postdoctoralscholars/

Future training and Future training and resourcesresources

• Salary minimum chart will be posted to UCOP and UCSB version of salary scales; available via Academic Personnel web site

• Copy of this presentation will be posted on Academic Personnel or Graduate Division web site

• OP plans to offer webinars in the future regarding other contract issue including VISA related content

• Campus training as needed if other issues arise

Final AdviceFinal Advice

• ASK before you ACT.• You are not alone!

Academic Personnel

Labor Relations

Graduate Division

Benefits OISS

UC Campus

Who To ContactWho To ContactGraduate Division:

Melanie Hoven, Melanie.Hoven@graddiv.ucsb.edu x4652Chris Dixon, Christopher.dixon@grddiv.ucsb.edu x4231

Labor Relations:Caroline Adams, caroline.adams@hr.ucsb.edu , x4669

Academic Personnel:Cindy Doherty, cindy.doherty@ap.ucsb.edu , x8332

Benefits:Cyndi Richardson, cyndi.richardson@hr.ucsb.edu, x4263

International Students & Scholars:Billy Ko, tzefung.ko@sa.ucsb.edu, x7150

Office of Research: Sponsored Projects:Cora Diaz, diaz@research.ucsb.edu, x4035