Portfolio for Tenure & Promotion

Grand Rapids Community CollegeFaculty Evaluation System

Role of PortfolioThe portfolio is:• The primary documentary evidence used for tenure review

and promotions in rank• Used by all tenure and promotion review committees as

foundation of their deliberations

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Learning Objectives:• Describe the format of a portfolio in the Faculty Evaluation

System• Review the portfolio evaluation rubric• Provide helpful hints for submitting a portfolio• Discuss the role of the rank and promotion committee• Review deadlines

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Standard Organization & Presentationof the Portfolio

Includes: • All five categories of evaluation• Must always document Satisfactory Standards of

Employment….• And achievements in additional categories as required by

each rank

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Portfolio Format• Cover page

o Nameo Current ranko Department and school

• Table of contents

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Section One • Letter of application• Teaching and learning philosophy statements/opening

remarks• Annual faculty performance evaluations (in reverse

chronological order)• Faculty observation reports• Student evaluations of instruction

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Section Two• Student Service

o Narrative summaryo Documentation

• Community Service (optional)o Narrative summaryo Documentation

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Section Two• Teaching

o Narrative summaryo Documentation

• College Serviceo Narrative summaryo Documentation

• Professional Developmento Narrative summaryo Documentation

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Teaching & Learning Philosophy Statement

• Opportunity for faculty to describe:o who they are as educatorso what they believe about themselves, their disciplines, their students, o how these things are exemplified in their practice.

• Both inspirational and practical

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Narrative Summary

Importance of this cannot be overstated because……

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The narrative summary…

….serves to highlight important contributions faculty members have made in each of the categories

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The narrative summary….

…….provides an opportunity for faculty to reflect on their growth as a faculty on the activities they have undertaken and feedback they have received in the years covered by the portfolio

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The narrative summary…

….provides an opportunity for faculty to explain how they have met the expectations for tenure or promotion.

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Documentation

• Should be supportive of the narrative summary for the category

• Provides evidence that faculty have met the expectations for tenure and promotion

• Refers to FPE plan and report

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Portfolio Evaluation Rubric• Discussion of expectations. (Please refer to rubric handout.)• Committee recommendation submitted to Dean and Provost

o 3 out of 4 “yes” votes required

• Final decision made by Provost

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Committee Composition• Four members

o Associate Deano Department Head/Program Director

• If candidate is DH/PD, then DH/PD in closely related departmento Faculty member in department

• If none available, in closely related department.• Candidate chooses.

o Faculty member from college-wide cohort. • AD chooses.

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Submission Process

• Can be electronic….

• But for convenience, hard copy will be easiest

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Decision-Making Process*Review of the Faculty Performance Evaluation Plan/Report

Review of Portfolios

*refer to pages 16 & 17 in MOU, Faculty Evaluation System

Faculty member creates

FPE Plan

Plan is reviewed

by DH/PD. Once

approved…

…it goes to the

appropriate Associate Dean for

Hiring and Evaluation for

approval

Faculty member assembl

es portfolio

Portfolio is reviewed

by committee (including DH/PD)

Portfolio is

reviewed by the

appropriate Dean

Portfolio is reviewed

by the Provost

who makes the final decision

Faculty Evaluation System 2013-2014 Calendar

Winter Semester 2014  

April 4th  

Faculty submit Portfolio if applying for rank and tenure – Rank and Tenure committees begin reviewsFaculty Performance Evaluation (FPE) Reports are due for all faculty

April 18th Rank and Tenure committee’s submit recommendations to Dean

April 25th  

Dean’s recommendations completed on rank and tenure applications

May 2nd  

Provost’s decisions completed on rank and tenure applications

January 27th through April 14th Classroom observation must be completed during this time2

June 13th Faculty will be notified of decisions regarding merit and merit midpoint

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Deadline:

APRIL 4

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Learning Summary• Described the format of a portfolio in the Faculty Evaluation

System• Reviewed the portfolio evaluation rubric• Provided helpful hints for submitting a portfolio• Discussed the role of the rank and promotion committee• Reviewed deadlines

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