Concise Checklist in Preparation for a Port State Control Inspection This checklist is a guide only. Different authorities, and indeed the individual surveyors, may target specific areas. If a vessel is continuously well maintained to Classification and ISM standards, then any PSC should be a breeze!

1. Master’s office / responsibilities1. Master’s office / responsibilities1. Master’s office / responsibilities1. Master’s office / responsibilities 1. & CertificatesCertificatesCertificatesCertificates Original copies of all trading certificates and documents in-date and readily available. Lifting appliance documentation in order 2. & STCWSTCWSTCWSTCW All personnel adequately certificated and documents available 3. & SOPEPSOPEPSOPEPSOPEP Approved, up to date, and with contact details included 4. & ISM emergency preparednessISM emergency preparednessISM emergency preparednessISM emergency preparedness Drills to be carried out regularly and effectively, with documented evidence 5. & Medical ChestMedical ChestMedical ChestMedical Chest Fully stocked and in date Notes:Notes:Notes:Notes: 1. It is essential that certification is up to date and valid. 2. If machinery or equipment is damaged or not operating correctly, make a note of it. Also make a note of the corrective action. This will demonstrate to the PSC officer that you are aware of the problem and that you have procedures in place to report and rectify deficiencies. 3. Present stores / spares order forms / maintenance book to verify ongoing work.

2. 2. 2. 2. Nautical publicationsNautical publicationsNautical publicationsNautical publications & Navigation Equipment & Navigation Equipment & Navigation Equipment & Navigation Equipment 1. & PublicationsPublicationsPublicationsPublications Valid, corrected, and as required for the voyage 2. & ChartsChartsChartsCharts Charts for voyages being undertaken and corrected as necessary 3. & Gyro Gyro Gyro Gyro & Repeaters & Repeaters & Repeaters & Repeaters / / / / Magnetic compassMagnetic compassMagnetic compassMagnetic compass Easily readable, aligned and correctly adjusted (including error book / deviation card) 4. & Lights, shapes, soundLights, shapes, soundLights, shapes, soundLights, shapes, sound----signalssignalssignalssignals, signalling equipment, signalling equipment, signalling equipment, signalling equipment In good working order / condition 5. & GMDSSGMDSSGMDSSGMDSS In working order, including emergency supply, with radio log up to date 6. & EPIRBEPIRBEPIRBEPIRB / SARTs / SARTs / SARTs / SARTs In working order; updated maintenance records available 7. & Fire detection cabinetFire detection cabinetFire detection cabinetFire detection cabinet Alarms in working order 8. & Radars, GPS, AIS, Echo SounderRadars, GPS, AIS, Echo SounderRadars, GPS, AIS, Echo SounderRadars, GPS, AIS, Echo Sounder Fully functional 9. & Internal CommunicationsInternal CommunicationsInternal CommunicationsInternal Communications Wheelhouse, engine room, main & emergency steering gear 3. Life saving appliances3. Life saving appliances3. Life saving appliances3. Life saving appliances 1. & Emergency lighting and batteEmergency lighting and batteEmergency lighting and batteEmergency lighting and batteriesriesriesries Functioning correctly and in place 2. & LifeboatsLifeboatsLifeboatsLifeboats Structurally sound – may require launching of boat as a drill 3. & Lifeboat engineLifeboat engineLifeboat engineLifeboat engine Able to start without difficulty, gear engaged, run ahead & astern 4. & Lifeboat davitLifeboat davitLifeboat davitLifeboat davit Well maintained / good working order – check age & end-for-end of falls 5. & Lifeboat inventoryLifeboat inventoryLifeboat inventoryLifeboat inventory All as required and in date 6. & LifebuoysLifebuoysLifebuoysLifebuoys Correct number and location and in good condition 7. & LifejacketsLifejacketsLifejacketsLifejackets / immersion suits / TPAs / immersion suits / TPAs / immersion suits / TPAs / immersion suits / TPAs Correct number and location and in good condition 8. & IIIInflatable lifenflatable lifenflatable lifenflatable life----raftsraftsraftsrafts Clear of obstructions. Weak link correctly positioned and hydrostatic release in date 9. & Pilot LadderPilot LadderPilot LadderPilot Ladder(s), Manropes, Lifebuoys, Lights & Lines(s), Manropes, Lifebuoys, Lights & Lines(s), Manropes, Lifebuoys, Lights & Lines(s), Manropes, Lifebuoys, Lights & Lines In a sound condition 10. & PyrotechnicsPyrotechnicsPyrotechnicsPyrotechnics Adequate number / in date 4. Accommodation4. Accommodation4. Accommodation4. Accommodation 1. & FiFiFiFire doorsre doorsre doorsre doors Not tied open, able to close tight, and in good condition 2. & Fire fighting equipmentFire fighting equipmentFire fighting equipmentFire fighting equipment Available, in place and in good working order 3. & Fire control planFire control planFire control planFire control plan In place and up to date 4. & Signs, indications (weatherSigns, indications (weatherSigns, indications (weatherSigns, indications (weather----tight doors, firetight doors, firetight doors, firetight doors, fire detectors, fire detectors, fire detectors, fire detectors, fire dampers, dampers, dampers, dampers, ventilation)ventilation)ventilation)ventilation) All in place and as required 5. & Emergency lighting and batteriesEmergency lighting and batteriesEmergency lighting and batteriesEmergency lighting and batteries Functioning correctly and in place 6. & Sanitary facilitiesSanitary facilitiesSanitary facilitiesSanitary facilities Equipment in place, clean and functioning correctly 5. Deck area5. Deck area5. Deck area5. Deck area 1. & Gangway / Accommodation LadderGangway / Accommodation LadderGangway / Accommodation LadderGangway / Accommodation Ladder Safe access to/from vessel, adequately lit, stanchions, manropes, net, top/bottom platforms, wire falls in good condition 2. & Deck corrosionDeck corrosionDeck corrosionDeck corrosion Ensure deck well maintained, not corroded, holed or wasted

Deck areaDeck areaDeck areaDeck area (continued) 3. & Railings, cat walksRailings, cat walksRailings, cat walksRailings, cat walks Ensure all well maintained, not corroded, holed or wasted 4. & Cargo and other hatchwaysCargo and other hatchwaysCargo and other hatchwaysCargo and other hatchways Ensure weather-tight and the covers are in good condition with securing devices adequate and in place 5. & WeatherWeatherWeatherWeather----tight doorstight doorstight doorstight doors In good condition and securing correctly 6. & VentilaVentilaVentilaVentilators, air pipes, casingstors, air pipes, casingstors, air pipes, casingstors, air pipes, casings Clearly marked and in good working condition. Ensure bunker save-alls have fitted drain plugs and sounding pipes have fitted caps (not wood plugs) 7. & Winches and capstansWinches and capstansWinches and capstansWinches and capstans Clear markings and in good working condition 8. & Fixed fiFixed fiFixed fiFixed fire extinguishing installationre extinguishing installationre extinguishing installationre extinguishing installation Bottles correctly secured, serviced and dated; release mechanisms in good condition and in place 9. & Fire fighting equipmentFire fighting equipmentFire fighting equipmentFire fighting equipment / International Shore Connection / International Shore Connection / International Shore Connection / International Shore Connection Available, in place and in good working order with valid recharge date marked where appropriate. Hoses not leaking & hydrants have seals. BA equipment fully charged & functioning. 10. & Fire dampers, quick closing devices andFire dampers, quick closing devices andFire dampers, quick closing devices andFire dampers, quick closing devices and means of controlmeans of controlmeans of controlmeans of control Clearly marked, easy to operate and corrosion free 11. & Signs, indications (weaSigns, indications (weaSigns, indications (weaSigns, indications (weatherthertherther----tight doors, firetight doors, firetight doors, firetight doors, fire detectors, fire dampers, detectors, fire dampers, detectors, fire dampers, detectors, fire dampers, ventilation)ventilation)ventilation)ventilation) All in place and as required Notes:Notes:Notes:Notes: 1. Corroded or non-operable fire dampers are one of the most common detention items. 2. The condition of the hatchway covers, their closing devices, ventilators and drains are readily checked during PSC inspections.

6. Working spaces6. Working spaces6. Working spaces6. Working spaces 1. & Cargo Hold / Pump Room AccessCargo Hold / Pump Room AccessCargo Hold / Pump Room AccessCargo Hold / Pump Room Access Ladders safe without missing / damaged rungs & with adequate ventilation 2. & Emergency fire pumpEmergency fire pumpEmergency fire pumpEmergency fire pump Capable of being started easily and delivering sufficient pressure at (two) hoses. Fire valves, including isolation valves, free to operate 3. & Emergency generatorEmergency generatorEmergency generatorEmergency generator Able to be easily operated and connected to switchboard 4. & LightingLightingLightingLighting Ensure adequate in all spaces 7. Engine Room7. Engine Room7. Engine Room7. Engine Room 1. & Retention of oil Retention of oil Retention of oil Retention of oil on boardon boardon boardon board Ensure correct tanks are being used and emptied at port facilities. Overboard discharge(s) to be secured closed 2. & Cleanliness of engine roomCleanliness of engine roomCleanliness of engine roomCleanliness of engine room Clean, no oil leaks, clean bilges and tank tops and no oily rags 3. & Auxiliary enginesAuxiliary enginesAuxiliary enginesAuxiliary engines All in working order 4. & Propulsion main enginePropulsion main enginePropulsion main enginePropulsion main engine All components functioning correctly 5. & Jacketed piping system for high pressureJacketed piping system for high pressureJacketed piping system for high pressureJacketed piping system for high pressure fuel linesfuel linesfuel linesfuel lines Approved system in place 6. & Oil filtering equipment (oily waterOil filtering equipment (oily waterOil filtering equipment (oily waterOil filtering equipment (oily water separator)separator)separator)separator) Working correctly, ensure no illegal pipe work 7. & 15 PPM alarm arrangements15 PPM alarm arrangements15 PPM alarm arrangements15 PPM alarm arrangements Functioning as required 8. & Oil record bookOil record bookOil record bookOil record book Data correctly entered 9. & Fire pumpsFire pumpsFire pumpsFire pumps In working order delivering adequate pressure – readily primed 10. & Steering gearSteering gearSteering gearSteering gear Functioning correctly – main and emergency 11. & Signs, indicaSigns, indicaSigns, indicaSigns, indications (weathertions (weathertions (weathertions (weather----tight doors, firetight doors, firetight doors, firetight doors, fire detectors, fire dampers, detectors, fire dampers, detectors, fire dampers, detectors, fire dampers, ventilation)ventilation)ventilation)ventilation) All in place and as required 12. & Emergency lighting and batteriesEmergency lighting and batteriesEmergency lighting and batteriesEmergency lighting and batteries Functioning correctly and in place 13. & Fire fighting equipmentFire fighting equipmentFire fighting equipmentFire fighting equipment Available, in place, in good working order with valid recharge date marked where appropriate 14. & WeatherWeatherWeatherWeather----tight doorstight doorstight doorstight doors In good condition, securing correctly and (where applicable) capable of being closed remotely 15. & Ballast / Fire / GS PumpsBallast / Fire / GS PumpsBallast / Fire / GS PumpsBallast / Fire / GS Pumps Gland packing tight without undue leakage

Captain Paul W Bennett M.N.I. Master Mariner, Dips Naut. Sc. Australian Maritime Consulting & Surveys “Efficient. Proficient. Professional.” 20th December 2006

Freely Distributed. Independently compiled, based upon an LR pocket checklist, with logical augmentation.