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AUCTION EDITION

Gregg & Kristi ZonnefeldCentral Wisconsin Christian

AUCTION EDITION

Introductions Tell briefly about yourself:

Name / School Position Share about your Auction (if you have

one) What do you hope to get out of this

workshop?

Pre-Auction Phase

AUCTION EDITION

Organization Leadership Group

Work as couples!!! We do 6 couples / 3-yr commitment

Solicitation Group

Quantity Items + Quality Items + High number of Attendees =

SUCCESS!!!!!!

Make it so people of all financial abilities can contribute and share in the fun!!

Attend other auctions See how other people do things Item ideas Decorating/theme ideas Keep things fresh and efficient

2008 – Hawaiian Adventure2007 – Take Me Out to the Ball Game

2005 – Sock Hop

Process Software

MaestroSoft AuctionTrak

Website Secure your own domain for the event 1and1.com – very affordable www.cwcauction.com

Process Potential Business Partners

Who are they? Letters – Returning and New partners

Process Potential Business Partners

Who are they? Letters – Returning and New partners

Item Planning Varied items Unique items: students, parents, classes

(baskets) Bake Sale BE BOLD & BE CREATIVE!!!

Process Build Attendees: O P M – Other People’s Money

Post Card Mailing – constituents & businesses

Facebook Online Registration Phone Call invites Signs in community Radio/Newspaper Word of Mouth – get them coming back Everyone can participate!

Make it the #1 friend-raising

event of the year, and the

fund-raising will follow!!

Process Solicitation

Items divided by category Look for connections/clients/customers Start with who you know, and then find out

who they know Build your list!! Think outside the box Update status in software, and hold

accountable Monthly deadlines

Follow-up, follow-up, follow-up!!

Process Event Decisions

Venue: on campus vs. off campus Do we charge to attend? Meal charges?

What do we feed them? Food Committee

Auction Week

AUCTION EDITION

Auction Week!! Don’t be come the collection point

for your items! 2 days before Certificate Check

Hard copy of the list – mail one week before Divide items into “Stores”

Auction Stores Solicitation Categories vs. Auction Stores

Divide by type of business for Solicitation Teams

Divide by type of item for Auction Stores Children’s Home Décor Women’s/Crafts Restaurants/Food Men’s / Miscellaneous Garden/Produce Student Service

******Creativity in Names!

Auction Week!! Don’t be come the collection point

for your items! 2 days before

Hard copy of the list – mail one week before Divide items into “Stores”

Live items vs. Silent Items Maximum profit / Maximum Fun Time is valuable asset

Auction Week!! Set-Up

Depends on availability of your facility Need space to accommodate and allow

movement Item Intake

Near entrance to facility – labeled with # Committee delivers items to Auction Site Pre-print your materials & item checklist Checklist for walk-up items

Auction Week!! Basic Items

Clipboards, wood blocks, item cards, silent bid sheets, tape

Auction Day

AUCTION EDITION

Schedule Devotions at 2:30 PM with

Leadership Team Silent Auction – opens at 3PM

Stores close at scheduled times Meal – 4:00-6:00 PM Live Auction – 6:30 PM Doxology – 10:00 PM

Registration Separate lines Pre-Registered – packet At the door

Streamline Be sure to collect data and get it

properly entered into software

Silent Auction Bake Sale Bid Process – open vs. defined “Buy it Now” Table checking Encourage bids!!! Collect sheets quickly when closed

2 adults 2 students Enter immediately Post / Text Alerts

Live Auction 100 items – 85-90 is better Welcome time is prime opportunity

to share vision of your school – video, testimony, devotional, etc.

Live Auction Auctioneer or two

Best with passion for the mission of your school and/or knowledge of and relationships with your donor base Know the “big hitters”

Emcee – read items clearly/ restrictions

Callers (3) 2 people prep/gather items 2 recorders – one on computer, one

hard copy

Live Auction Big Items

Purchased with cash donations Aim to buy at cost Place a silent reserve - committee buys

back

Live Auction Items 1-10

Not going to go great Have some guaranteed sellers that will

start the night right Pace – pull the trigger quickly early in

night Remind people this is a FUNDRAISER! No steals/bargains allowed!!

Post totals periodically Incentive to grow the total Aim low – better to add later than subtract

Live Auction Special Project – “The Sausage”

Live Auction Special Project – “The Sausage”

Raised between $12,000 & $21,500 Easy way for everyone to get involved Allow additions at checkout

Live Auction Special Project – “The Sausage”

Raised between $12,000 & $21,500 Easy way for everyone to get involved Allow additions at checkout

Game Break Heads/Tails, Wheel, Shell Game

Culvers

Live Auction Last 10 items

Find a way to keep them in their seats Usually not your best sellers Pay attention to who your diehards are,

and keep items for them Announce preliminary total Doxology

Checkout How early do we let them leave? Have multiple stations

Credit Card capability Pay that night

Get receipt Pick up items Pick up certificates

Separate station

Take down Leftover items

Unsold Not picked up

Get a crew

Post-Auction Thank you letters / receipts to

donors 2 weeks

Ask for feedback – formal/informal Finish collecting $$ Wrap up and plan for next year

What went well? What can we do better? Keep it fresh and efficient!

CELEBRATE GOD’S

ABUNDANT BLESSINGS!