PLANNING ESSENTIALS

OFFICE OF PLANNINGApril 24, 2019

TO PLAN OR NOT TO PLAN…

WHAT is it?

WHY do we do it?

WHO does it?

HOW do you do it?

WHAT do you do with it when you’ve got it?

TO PLAN OR NOT TO PLAN…

Plan - Verb

❑Definition:

◼to arrange the parts of

◼to devise or project the

realization or achievement

of

◼To think in advance about a

method

Plan - Noun

❑Definition:

◼a detailed formulation of a

program of action;

◼a method devised for

doing something or

achieving an end, involving

a series of actions

WHAT IS PLANNING?

WHY PLAN?

Planning for YOUR Community:

❑Helps protect property rights/values

❑Certainty is good for economic development

❑Helps maintain and improve your quality of life

❑Protect public investments: It’s your money, after all

❑Provides a forum to reach consensus

WHO PLANS?

➢ EVERYONE – the plan should involve the entire community

➢ Elected Officials

➢ Local Government Staff

➢Consultants, Developers

➢Appointed Officials

➢Regional Commissions

➢State of Georgia

PLAN MAKING

WHAT COMMUNITY PLANS DO

Predict future population, housing, and employment

trends

Protect and preserve future land needs

Assure adequate public facilities and services

Protect existing and future public investment

Protect environment

Reflect community values

Don’t you want to know how many houses you will need? New jobs?

Don’t you want to make sure you have enough land available to grow?

Don’t you want to save money by continuing to use what you already have paid for?

Don’t you want to make sure your natural and historic resources are protected?

Don’t you want your community to be what YOU want it to be?

Don’t you want to have enough water for the community?

DO PLANS MATTER?

IF WE DON’T PLAN!

IT ISN’T JUST DCA

HOW WE DO IT IN GEORGIA

Georgia Planning Act is the foundation for community planning across the State

1st

passed in 1989

DCA administers

the Local Planning

Rules

Rules revised several times

Provides eligibility for state funds, QLG

LOCAL COMPREHENSIVE PLANS

Help develop & support policies

Direct capital improvements

Help set the budget

Evaluate future development

See the future

Set the future

Guide economic growth

Guide land development

Celebrate the community

Improve community health

Address housing issues

Upgrade local infrastructure

Gives the public a voice

Represents everybody

See opportunities not just issues

Provide solutions

LOCAL PLANNING TOOLS

Future Development Map in the comp plan

Zoning Ordinance and Map

Unified Development Code

Special ordinances for trees, signs, etc.

Design Guidelines (historic districts, etc.)

Others specific to your local government

ZONING DEFINED

Zoning is the government’s ability to regulate private property

through use of the police powers – the public health, safety, morals and

general welfare- the local government’s ability to regulate what goes

where.

It’s really important to remember that your zoning ordinance must

include an accurate map. If you don’t have a zoning map then you don’t

have a valid ordinance. The map has to be a part of your zoning code.

ZONING ORDINANCE

Zoning MapAdministrative

Procedure

District Requirements

Site Design

WHO’S INVOLVED?

On the local level:

Elected Officials: State, County,

City

Appointed Boards and Commissions

Planning Staff

Development Community

Public

ELECTED OFFICIALS

Legislative Actions

Responsibilities

ACTIONS

Legislative (elected officials)

◼Such things as:

◼Adopting the zoning ordinance

◼Adoption of amendments to the ordinance that change the text

◼Rezoning of property

◼Special use permits

Administrative

◼Anything else

LEGISLATIVE RESPONSIBILITIES

Set plan in motionCreate a capable

boardEstablish policy

Change policies/ordinances

Give sense of direction

Make final decisions

PLANNING COMMISSION AUTHORIZATION

Contained in your ordinance - Administration (the commission

as well as the elected body and staff)

❑Planning Commission

◼Creation, Appointment, Terms

◼Organization, Rules, Staff

◼Functions and Duties

❑Role and responsibilities of the elected body

❑All procedures and standards

PLANNING COMMISSION

FIVE FUNCTIONS OF PLANNING COMMISSION

Remember what the purpose of “zoning”

really is

Carry out development

review process within the legal framework and requirements of

state and local law

Effectively deal with the local political will

Act as an arbiter between

government staff, applicant, citizens, land owners, and

other parties

Review projects in view of standards

and technical criteria which are

applicable

PLANNING COMMISSION

QUALIFICATIONSBe a resident

Willingness and dedication

Interest in community planning

Desire to assist in implementation

Willingness to encourage and accept input

Ability to maintain an objective approach

PLANNING COMMISSION

• Prepare comprehensive plan

• Implement plan with local government

• Advise on planning

• Work within established policies/codes

• Recommend changes to policies/codes

ROLES

PLANNING COMMISSION

OTH

ER D

UTI

ESGeneral Plans

Specific Plans

Zoning and Subdivision Maps

Individual Project Approvals

Report on Capital Improvement Plans

Coordinate Local Planning Efforts

Consider Land Acquisitions

Special Studies

PLANNING COMMISSION: TIPS

• Is the proposal consistent with the Comp Plan?

• Does it meet all applicable zoning and subdivision requirements?

• Are environmental impacts reduced or eliminated by conditions or are there overriding considerations?

• Is decision supported by findings of fact based on substantial evidence in the record?

• Anything else?

FOLLOWING THE LAW -ASK THESE

QUESTIONS

PLANNING COMMISSION: MEMBERS

BEING EFFECTIVE

Learn meeting

procedures (Robert’s Rules of Order)

Stay informed

Keep communication

open

Be an effective leader

Follow the law

PLANNING COMMISSION: MEETING BASICS

Will of majority of commissioners must be carried out

No voice counts more than another

Only one topic will be considered at a time

Follow adopted procedures

Follow your adopted agenda

Comments always directed to the chair

All deliberations done in the open

All decisions given in the open

AGENDA

Introduction of reports/documents

Approval of minutes

Old business

New business

Other business

Adjournment

ACTIONS: What are your choices?

Approve

Approve with Conditions

Deny

Postpone

LOCAL STAFF RESPONSIBILTIES

Administer code

Provide full and accurate information and background to applicant, developers, boards, commissions, and landowners

Reports/recommendations based on fact (plan/code)

Administrative permits

DEVELOPMENT COMMUNITY

Acts as agents for property owners or neighborhood

Professional wisdom and experience

WHO IS THE DEVELOPMENT COMMUNITY?

Real estate agents/brokers

Land developers/speculators

Residential and commercial builders

Apartment developers and landlords

LawyersEngineers, architects,

surveyors

Bankers ConsultantsTrade groups/special

interest groups

THE PUBLIC

Plans belong to the community

Publishing hearing agenda in various media outlets is

good tool

Handouts and visuals can help

individuals understand in

process

FINAL WORDS

Plans are a guide. Codes and ordinances are law.

Staff, boards, and commissions must be: objective, consistent, rely on laws, codes, plans, and facts.

Plans (and codes and laws) are living documents and must evolve with change in conditions.

Implementation and enforcement are important.

Focus must be sustained by staff and elected officials.