PASCO SCHOOL DISTRICT NO. 1 A G E N D A€¦ · Kristine Kopf McGee Daniel Garza Robinson Twain...

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PASCO SCHOOL DISTRICT NO. 1 Board of Directors’ Regular Meeting

Tuesday, May 14, 2019 6:30 p.m. C. L. Booth Education Service Center, 1215 W. Lewis Street, Pasco, WA 99301

A G E N D A

4:30 PM-5:30 PM Study Session: Data Dashboard Mr. Mark Garrett

1. CALL TO ORDER Mr. Steve Christensen

2. FLAG SALUTE Whittier Elementary led by Principal Victor Silva

3. ROLL CALL Steve Christensen Sherry Lancon Scott Lehrman Amy Phillips

Aaron Richardson Alpha Diaz Isabella Lara Kassidy Naef

4. AGENDA REVIEW

5. SPECIAL RECOGNITION – Certificated EmployeeAppreciation

Mr. Shane Edinger

6. AUDIENCE COMMENTS

7. APPROVAL OF MINUTES Regular Meeting of April 23, 2019

8. CONSENT AGENDA

A. Personnel Ms. Kelli York

B. Warrants Mr. Kevin Hebdon C. Resolution No. 979 Intent to Construct Stevens

Middle SchoolDr. Susana Reyes

D. Resolution No. 980 Columbia River ElementaryAcceptance of School Bid and AwardedContract

Dr. Susana Reyes

E. Resolution No. 981 Intent to Construct ColumbiaRiver Elementary

Dr. Susana Reyes

F. Overnight Travel for Chiawana High School FFAStudents to Attend the Washington FFA StateConvention in Pullman, WA

Dr. Jenny Rodriquez

G. Overnight Travel for Pasco High School FFAStudents to Attend the Washington FFA StateConvention in Pullman, WA

Dr. Jenny Rodriquez

H. Overnight Travel for Chiawana High School MESAStudents to Participate in State MESA Challenge in Redmond, WA.

Dr. Jenny Rodriquez

I. Out of State and Overnight Travel for Chiawana High School FCCLA Students to Attend the National Leadership Conference and Competition in Anaheim, CA.

Dr. Jenny Rodriquez

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J. Overnight Travel for McLoughlin Middle SchoolMESA Student to participate in the State MESAChallenge in Redmond, WA.

Dr. Jenny Rodriquez

K. Overnight Travel for New Horizons High SchoolFFA Students to Attend FFA District IV LeadershipCamp in Goldendale, WA.

Dr. Jenny Rodriquez

L. Out of State Student Travel for Ochoa MiddleSchool Band to Perform in Athol, ID.

Dr. Jenny Rodriquez

M. Three Rivers Elementary School ConstructionChange Order No. 3

Dr. Susana Reyes

N. Out of State Overnight Travel for Pasco HighSchool Dance Team to the World of DanceCompetition in Dallas, TX

Dr. Jenny Rodriquez

O. Overnight Travel for Pasco High School FFAStudents to Attend the District 4 LeadershipCamp in Goldendale, WA

Dr. Jenny Rodriquez

9. ACTION ITEMSA. Naming of Middle School #4 Ms. Robin Hay

10. REPORTSA. Bond Planning Dr. Susana Reyes and

Mr. Randy Nunamaker B. Changes to Levy and Levy Equalization Act Mr. Kevin Hebdon

C. Nutrition Services: Audit Results and Meal Prices Ms. Kristine Blair

11. EXTENDED STUDY/DISCUSSION

A. Hanover Retention Study Dr. Susana Reyes

12. FUTURE AGENDA ITEMS

13. COMMUNICATIONS

14. EXECUTIVE SESSION RCW 42.30.110 (1)(g) Personnel and RCW 42.30.110 (1)(b) LandAcquisition

15. ADJOURN

PASCO SCHOOL DISTRICT NO. 1 Agenda Item Summary

AGENDA ITEM NO.: 05 BOARD MEETING DATE: May 14, 2019

TOPIC: Special Recognition – Teacher Appreciation

CABINET ADMINISTRATOR: Michelle Whitney PRESENTER: Shane Edinger

X REPORT 1ST READING DISCUSSION 2ND READING ACTION REQUIRED

OBJECTIVE: In honor of Teacher Appreciation Week, May 6-10, on May 14 we will be honoring Pasco teachers.

BACKGROUND: (Pertinent past action/events) Certificated Representatives from each building are: Angie Sessions Angelou Abigail Marichal Captain Gray Kathy Crowner Chess

Curie Kristina Shelestovskiy Emerson Molly Winsel Franklin Linnea Banta Frost Katie Wilson Livingston Kelsi Haber Longfellow Amber Hanes Markham Michelle Granbois McClintock Kristine Kopf McGee Daniel Garza Robinson

Twain Lupita Puente Whittier Karri Britain McLoughlin Melissa Allred Ochoa Tricia Wallace Stevens Guy Smurthwaite Chiawana Michelle Smith New Horizons Constantino Montes Pasco High Belin Mendoza Delta Dawn Bastin Hernandez iPal Becky Schlegel Booth – Special Programs, TOSA’s, SPED Jill McLaughlin Early Learning Center (ELC)

PROJECTED COSTS: N/A BUDGET CODE: N/A SUGGESTED MOTION: N/A NEXT STEPS: N/A

Board Meeting Minutes April 23, 2019 1

Pasco School District No. 1

Board of Directors’ April 23, 2019, 6:30 p.m.

C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA 99301

M I N U T E S

CALL TO ORDER

Board President Christensen called the meeting to order at 6:30 p.m.

FLAG SALUTE

Mr. Christensen introduced Chess Elementary School Principal Dora Noble who then

introduces students Angelica Larios, Isabella Perez, Huberto Gomez Suarez, Roberto Gomez

Suarez, Adam Alvarado, Robert Dolan, Natalie Tejeda. These students are part of the lego

robotics team, “The Chess-Bots,” at Chess, led by Coaches Ms. McCormick, Ms. Piscal, Ms.

Olson. The students introduced themselves and their parents that were present in the

audience and then led the flag salute. The Student Representatives presented each student

with a Pride of Pasco pin.

PRESENT

Board of Directors Booth Administrators

Steve Christensen, President

Amy Phillips, Vice President

Scott Lehrman, Member

Aaron Richardson, Member

Sherry Lancon, Member

Alpha Diaz, Student Representative

(excused)

Isabella Lara, Student Representative

Kassidy Naef, Student Representative

Michelle Whitney, Superintendent

Sarah Thornton, Assistant Superintendent

Susana Reyes, Assistant Superintendent

Erich Bolz, Assistant Superintendent

Randy Nunamaker, Executive Director of

Operations

Shane Edinger, Director of Public Affairs

Mark Garrett, Director of Technology

Susan Sparks, Director of Professional

Learning

Robin Hay, Planning Principal

Alma Duran, Director of Special Programs

Megan Nelson, Director of STEM

Toni Neidhold, Director of Employee Relations

AUDIENCE

Audience sign-in is available in the Superintendent's office upon request.

AGENDA REVIEW

9A and 9B has been changed to resolutions, the items have not been changed, just noting

that resolution numbers have been added to those items. A request for an Executive Session

under RCW 42.30.110 (1)(g) personnel, Superintendent’s Evaluation.

SPECIAL RECOGNITION

National Board Certified Teachers – Mr. Shane Edinger

Teachers who have earned National Board Certification (NBC) this past year. Rebecca

Schlegel, the Pasco Certified Trainer spoke regarding the tremendous process that it is to


become a National Board Certified Teacher. They are the following teachers have been

certified : Renea Hanshew, Emerson; Jana Hardman, Longfellow; Laura Hendrickson, McGee,

Angelica Jarvis, Chiawana, Kelli Kruse, Chess, Wendy Paup-Lefferts, Angelou; Lora

Roosendaal, Pasco High. The teachers were presented with plaques, congratulated and

thanked by the Board of Directors.

AUDIENCE COMMENTS

There were no audience comments.

APPROVAL OF MINUTES

Dr. Aaron Richardson moved to approve the minutes of the regular board meeting of March

26, 2019 as presented. Ms. Sherry Lancon seconded the motion; the motion carried.

CONSENT AGENDA

Approved Consent Agenda items include:

• Personnel

• Warrants

• Monthly Budget Report

• 2019-20 Board of Director’s Meeting Calendar

• Resolution No. 975 Office of State Treasurer Bus Lease Agreement

• Resolution No. 976 Office of the State Treasurer Bus Lease/Loan Reimbursement

• Three Rivers Elementary School Change Order No. 2

• Resolution No. 974 Intent to Construct New Middle School #4

• Overnight Student Travel for Delta High School Natural Helpers to Attend Natural Helpers

Training in Ellensburg, WA.

• Out of State and Overnight Travel for Pasco High School Speech and Debate Student to

Attend the National Speech and Debate Tournament in Dallas, TX.

• Out of State and Overnight Travel for Pasco High School Drama Students to Attend the

Oregon Shakespeare Festival in Ashland, OR.

• Out of State Travel for Rowena Chess Elementary 6th Grade Students to attend STEM

Experience at OMSI in Portland, OR.

• Out of State Student Travel for Chiawana High School Student Services Group to Attend

Discover Your Future at Eastern Oregon University in La Grande, OR.

• Out of State and Overnight Student Travel for Pasco High School DECA Students to

Attend International Career Development Conference in Orlando, FL.

• Overnight Travel for Chiawana High School FCCLA Students to Attend the May Executive

Conference in Olympia, WA.

• Out of State Student Travel for McLoughlin Middle School Choir to Compete in the “Best

of the Northwest” Choir Festival in Portland, OR.

• Overnight Student Travel for New Horizons High School FFA Students to Attend the

Washington FFA State Convention in Pullman, WA.

• Overnight Travel for Pasco High School MEChA Students to attend the Izkalli Calmecac

Student Conference in Cheney, WA.

Dr. Richardson moved to approve the Consent Agenda as presented. Ms. Lancon

seconded the motion. A roll call vote was taken as follows; the motion carried.


Mr. Christensen – Yes

Ms. Phillips – Yes

Ms. Lancon – Yes

Mr. Lehrman – Yes

Dr. Richardson -Yes

ACTION ITEMS

Resolution No. 977 2018-2019 Budget Extension Hearing and Adoption: Transportation Vehicle

Fund – Kevin Hebdon

This purpose of this action item is to hold a public hearing for the purposes of a budget

extension to the Transportation Vehicle Fund (TVF) in accordance with RCW 28A.505.050 and

to obtain board adoption of Resolution No. 958, which sets expenditure limits on district funds

for fiscal year 2018-19.

This extension would take the budget from the approved $650,000 to a not to exceed amount

of $2,750,000.

August 14, 2018 – Resolution 958 passed by School Board adopting the 2018-19 TVF Budget of

$650,000

September 25, 2018 – staff presented the idea of a bus lease program to acquire buses

November 13, 2018 – a bus lease agreement was approved

November 2018 – 15 buses ordered

December 2018 – bus lease agreement canceled

February 19, 2019 – staff presented the LOCAL Program through the Office of the State

Treasurer (OST) as a better alternative funding mechanism to the previously approved bus

lease agreement saving roughly $40,000 in interest over the 5-year term.

April 9 and 16, 2019 – PSD placed notice in the local paper of a Public Hearing to be held on

April 23, 2019 regarding the proposed TVF budget extension.

The proposed budget extension of $2,100,000 for a total TVF budget of $2,750,000 consists of:

• 15 replacement buses in the amount of $2,088,000

• 3 replacement buses (insurance) in the amount of $450,000

• Contingency amount of $212,000 for unforeseen events through the end of the year

There was no additional board discussion.

Board President Christensen opened the public hearing on the proposed budget extension for

the 2018-19 Transportation Vehicle Fund; this hearing is an opportunity for any person to

appear and be heard either for or against the budget extension.


Board President Christensen closed public hearing.

Mr. Lehrman moved to approve the approve Resolution No. 977, budget extension in theTransportation Vehicle Fund of $2,100,000 for a total approved budget of $2,750,000 as

presented. Ms. Lancon seconded the motion. A roll call vote was taken as follows; the motion

carried.


Dr. Richardson – Yes

Ms. Lancon – Yes

Mr. Lehrman – Yes

Ms. Phillips - Yes


Resolution No. 978 Interfund Loan from General Fund to Transportation Vehicle Fund – Kevin

Hebdon

The purpose of this action item is to obtain School Board approval for Resolution No. 978, an

interfund loan from the General Fund to the Transportation Vehicle Fund in a not-to-exceed

amount of $2,150,000 to pay for 15 Thomas Bus school buses.

• September 25, 2018 – staff presented the idea of a bus lease program to acquire buses

• November 13, 2018 – a bus lease agreement was approved

• November 2018 – 15 buses ordered

• December 2018 – bus lease agreement canceled

• February 19, 2019 – staff presented the LOCAL Program through the Office of the State

Treasurer (OST) as a better alternative funding mechanism to the previously approved

bus lease agreement saving roughly $40,000 in interest over the 5-year term.

To pay for the 15 buses that are on order and set for delivery in April, an interfund loan is

necessary as adequate funds are not currently in the Transportation Vehicle Fund (TVF). The TVF

must be used to purchase buses, not the General Fund. These buses will cost the PSD about

$2,087,580.84. These funds will be repaid to the General Fund by August 31, 2019 and will come

from the TVF. The TVF will receive funds from the OST LOCAL Program in June in the amount of

about $1,560,000 in addition to funds from the Washington State Department of Ecology in the

amount of $525,000, which are expected in July or August of 2019. Repayment of the loan from

the General Fund to the TVF will include interest at the current rate of the Washington State

Local Government Investment Pool (currently 2.5%), calculated daily.

There was no additional board discussion.


Dr. Richardson moved to approve the Resolution 978, an interfund loan from the General

Fund to the Transportation Vehicle Fund in a not-to-exceed amount of $2,150,000 to pay for

15 Thomas Bus school buses. Ms. Lancon seconded the motion. A roll call vote was taken as

follows; the motion carried.


Dr. Richardson – Yes

Ms. Lancon – Yes

Mr. Lehrman – Yes

Ms. Phillips - Yes

REPORTS

STEM Audit – Mr. Erich Bolz and Ms. Megan Nelson

To provide information regarding the implementation status and academic progress in our K-6

sites.

Pasco School District partnered with Hanover Research to review data inclusive of teacher

and administrator interview and student performance data review to identify strengths and

positives, as well as challenges related to our K-6 STEM schools.

Board discussion followed. Ms. Phillips would like to know if it is possible to compare the growth

at the STEM schools with similar demographics.



Middle School #4 Naming Recommendations – Ms. Robin Hay

Provide the Board recommendations for naming Middle School #4.

The naming process for Middle School #4 started in January of this year with solicitation of

nominations from the community. In February of 2018 a committee was established. The

committee met on March 21 to make selections. Five names are being brought forward to

the Board at this. Of those names, 3 are names of people that are locally significant to Pasco,

1 is geographically significant and 1 is the name of a person of national significance.

1. Willetta Mae Burns-Born in Power, OR., lived in the Tri-Cities since 1939. Retired farm

wife. Her family owns the land along the Columbia River at the base of Burns Road. She

was involved with farming, 4-H, FFA, and Columbia Valley Grange with a focus on

children. She was a guiding influence in the lives of many generations of children

attending the Benton Franklin County Fair. She had a heart for her family, farming and

children. Many of her children and grandchildren are educators in the Tri-Cities area.

She passed away on November 22, 2015.

2. Major General Ray Reynolds (Retired)-Attended Pasco High School in 1945 before

moving to Idaho for further education. He joined the Army and served in the Korean

War. He continued service in the United States Army Reserve from 1953-1987 when he

retired as a major general. He attended Kansas State University where he played

football and basketball. In the years following the Korean War, Ray attended the

University of Montana, before graduating from Eastern Washington College. From 1951-

1961 Mr. Reynolds served on the Washington State Patrol and from 1961-1968 he

taught and coached at Eastern Washington College. Beginning in 1968 he served the

Pasco School District in the following capacities: teacher, coach, assistant principal,

principal and Director of Secondary Education. He retired in 1999.

3. Trooper James Saunders-Served as a Washington State Patrol Officer for 9 years. He

was killed in the line of duty on March 22, 1993 at the age of 31. He was tragically shot

in Pasco during a traffic stop. He left behind his pregnant wife and a 2-year-old

daughter.

4. Cesar Chavez-Was an American Labor Leader and civil rights activist. He co-founded

the National Farm Workers Association, later the United Farm Workers union. He is a

major historical icon for the Latino community and organized labor. He is famous for

popularizing the slogan, “Si, se puede” Spanish for “Yes, it can be done.” His work led

to improvements for union laborers. He has received many accolades including the

Presidential Medal of Freedom. Many states celebrate his birthday as a

commemorative holiday.

5. Juniper is geographically significant to our area with Juniper Trees and Juniper Forest.

Board discussion followed. The board members thanked the committee members for serving

on the committee.



EXTENDED STUDY/DISCUSSION

McCleary Implementation Report and Prototypical School Funding Model – Mr. Kevin Hebdon

and Mrs. Michelle Whitney

Provide board members with background and an overview of the Prototypical School

Funding Model. This is the second of a series of budget presentations to the Board.

With the goal of refreshing and/or educating the Board of Directors, the community, and other

Pasco School District staff on school district finances and budgeting, Fiscal Services will be

sharing a series of presentations. The presentations will take place at the regularly scheduled

board meetings and will be part of the agenda as a report to the Board of Directors. The topics

of each report are outlined below:

• GFOA Overview and Best Practices in School District Budgeting

• Prototypical School Funding Model

• Changes to Levy and Local Effort Assistance (LEA)

• Enrollment Forecasting

• School Employee Benefit Board (SEBB) and K-3 Class Size Impacts

• Pasco Prototypical School Funding Model

Board discussion followed: Clarification of cost of doing business: employee pay and benefits.

Dr. Richardson commented that we would like to implement some of the practices to be more

efficient with business practices. Recognized the challenge of the changes put forth by the

government just months after agreeing during the bargaining process. Mr. Christensen stated

in agreement with Dr. Richardson, that he would like to encourage WSSDA to move forward to

ask for more lead time from the State in regard to budget planning. Ms. Phillips thanked the

team for the financial planning and is confident that we will overcome this year’s financial

strain. Mr. Lehrman shared in appreciation for the district team’s work in the financial planning

work. Dr. Richardson suggested working with WSSDA to discuss funding model especially

around need of more nurses and psychologists at the school level.

FUTURE AGENDA ITEMS

The next board meeting will be held on May 14, 2019. Data Dashboard demonstration will be

presented. Report on the Hanover Retention Study. Randy will do an extended study session

on the progress of capital projects. The Middle School Name will be voted on.

Discussion of stem schools – suggested in the near future.

COMMUNICATIONS

Mr. Scott Lehrman and Ms. Amy Phillips– The board retreat was held on April 9, the facilitator

shared several great insights on how a successful board operates; it was very impactful.

Dr. Aaron Richardson – He recently volunteered at the book fair event at McClintock. It was

positive experience seeing the excitement with students and their families around reading.

Ms. Kassidy Naef – Chiawana hosted the Every 15 Minutes Program two weeks ago, teaching

students to not drink and drive.


Mr. Steve Christensen – A week ago, he attended the WSSDA Board Meeting. The Executive

Director for WSSDA is doing some positive work for the state and national level as well. The

legislative liaison is doing an outstanding job there as well. WSSDA Regional Meeting will be in

College Place on May 9th.

Mrs. Michelle Whitney – Recognized the Deaf Education Program. Also wanted to recognize

Julia Kuhl’s classroom at Longfellow and was thoroughly impressed with the work she is doing

with her students.

ADJOURNMENT

The Board of Directors adjourned at 9:00 p.m.

President of the Board Secretary of the Board

PASCO SCHOOL DISTRICT NO. 1

Agenda Item Summary

AGENDA ITEM NO.: 08A BOARD MEETING DATE: May 14, 2019

TOPIC: Personnel Actions

CABINET ADMINISTRATOR: Kelli York

PRESENTER: Kelli York

REPORT

1ST READING

DISCUSSION

2ND READING

ACTION REQUIRED

OBJECTIVE:

Board approval of personnel actions as presented in the packet.

BACKGROUND: (Pertinent past action/events)

POSSIBLE ALTERNATIVES:

PROJECTED COSTS: BUDGET CODE:

SUGGESTED MOTION:

I move to approve the personnel actions as presented in the packet.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR BOARD OF DIRECTORS – May 14, 2019

CERTIFICATED-ADMINISTRATIVE-COACHING PERSONNEL ACTIONS

4/19/19 – 5/9/19 Request Board approval of the following personnel actions. All salary amounts are based on the negotiated agreement between the Pasco School District and the Pasco Association of Educators.

NAME POSITION ACTION TAKEN EFFECTIVE DATE

Arreguin, Irene Art Leave of absence extended 12/12/18 – 5/7/19 Chess

Barcello, Gregory Science Leave of absence 4/29/19 – 6/14/19 McLoughlin Intermittent

Bawden, Heidi Art Leave of absence 8/27/19 – 10/7/19 Curie

Bolson, Catherine Assistant Principal Leave of absence 4/15/19 – 7/2/19 Pasco High

Bryson, Stan Math Leave of absence extended 12/10/18 – 6/14/19 Chiawana

Buttars, Bobbi Head Coach Hired 8/26/19 Dance (coaching contract) Chiawana

Campbell, Lynnsey Reading Recovery Leave of absence 8/27/19 – 11/4/19 Robinson

Cole, Jessica Nurse Leave of absence 5/1/19 – 6/14/19 Early Learning Center

Davee, Michelle 3rd Grade Leave of absence 4/29/19 – 5/3/19 Twain

Dodwell, Alexander 2nd Grade Resigned 6/14/19 Franklin

Egerer, Evan 3rd Grade Resigned 6/14/19 Franklin

Figueroa, Mark Social Studies Resigned 6/14/19 Pasco High

Gerber, Chelsie Math/Science Leave of absence 4/9/19 – 6/14/19Stevens

Grace, Susan 5th Grade Leave of absence 5/1/19 – 6/14/19Emerson intermittent

Hawkins, Peter Head Coach Hired 8/26/19 Boys’ Cross Country (coaching contract) Chiawana

Hazen, Jennifer 6th Grade Resigned 6/14/19 Twain

Herres, Michelle Nurse Leave of absence 5/7/19 – 6/14/19 Chess


LeDuc, Sarah Leadership Resigned 6/14/19 Chiawana

Maine, Sandra SLP Resigned 6/14/19 Booth

Marti Moya, Judit Kindergarten Leave of absence 4/19/19 – 6/14/19 Chess

Miller, Alexandria SLP Hired 5/9/2019 Booth (provisional contract)

Neidhold, Melissa 1st Grade Leave of absence 4/18/19 – 5/16/19 Chess

Osborne, Hattie 5th Grade Resigned 6/14/19 Franklin

Patton, Charity Special Education Resigned 6/14/19 Livingston

Quiroz, Rumalda 2nd Grade Leave of absence 5/6/19 – 5/21/19 Chess

Razo, Nelly 5th Grade Leave of absence 11/4/19 – 1/6/20 Captain Gray

Russell, Amanda Peer Educator Leave of absence extended 3/25/19 – 5/8/19 Booth

Search, Dwight P.E. Leave of absence 5/13/19 – 5/28/19 Frost

Sullivan, Mariah SLP Leave of absence 5/27/19 – 6/14/19 Booth

Taft, Royceann 6th Grade Leave of absence extended 4/10/19 – 6/14/19 Longfellow

Tomlinson, Mary Science Leave of absence extended 4/9/19 – 6/14/19 Stevens

Trigo, Jorge Behavior Specialist Leave of absence 4/29/19 – 6/14/19 Robinson

Vaughn, Amanda 2nd Grade Leave of absence 8/27/19 – 11/18/19 McClintock

Wells, Susie Nurse Leave of absence extended 9/12/18 – 6/14/19 New Horizons

PASCO SCHOOL DISTRICT NO. 1 REPORT FOR THE BOARD OF DIRECTORS – May 14, 2019

CLASSIFIED PERSONNEL ACTIONS

4/19/2019 – 5/9/2019

Request Board approval of the following personnel actions:


Amend, Terri Bus Attendant Paraeducator Transportation

Resigned 5/2/19

Billings, Patrick Driver Transportation

Hired 4/29/19

Cardona, Roberto Paraeducator, Bilingual Captain Gray

Hired, Temporary 4/22/19

Chavez, Erik Paraeducator Parent Education Center

Resigned 4/30/19

Dickenson, Redjay Night Custodian Livingston/McGee Portables

Hired 5/2/19

Doane, Marietta Driver Transportation

Hired 4/22/19

Fix, Jolene Paraeducator, Special Services Chiawana

Hired 4/17/19

Groce, Angie Driver, Transportation

Hired 4/29/19

Montiel Mona, Laura ESL Tutor Parent Education Center

Hired 4/29/19

Muñoz, Chante Paraeducator, Special Services Livingston

Hired 5/9/19


AGENDA ITEM NO.: 08B BOARD MEETING DATE: May 14, 2019

TOPIC: Approval of Warrants

CABINET ADMINISTRATOR: Kevin Hebdon

PRESENTER: Kevin Hebdon

REPORT 1ST READING DISCUSSION 2ND READING ACTION REQUIRED

OBJECTIVE: Obtain board approval of accounts payable warrants for 2018-2019 General, Capital Projects, Associated Student Body, and Transportation Vehicle funds. BACKGROUND: (Pertinent past action/events) All district warrants are subject to board approval. Policy 7322 allows the district to issue accounts payable warrants in advance of board approval. In the event any claim is disapproved, the auditing officer and superintendent will cause the claim to be recognized as a receivable and pursue collection until the funds are collected or until the board approves the claim.

POSSIBLE ALTERNATIVES: N/A

PROJECTED COSTS: N/A BUDGET CODE: N/A

SUGGESTED MOTION:

Warrant Date: April 18, 2019 General Fund warrants numbered 277777-277965 in the amount of $470,571.13 Capital Projects Fund warrants numbered 277966-277974 in the amount of $446,520.98 Associated Student Body Fund warrants numbered 277975-277988 in the amount of $14,312.38

Warrant Date: April 24, 2019 General Fund warrants numbered 277989-278089 in the amount of $278,359.51 Capital Projects Fund warrants numbered 278090-278096 in the amount of $90,197.22 Associated Student Body Fund warrants numbered 278097-278114 in the amount of $30,292.88

Warrant Date: April 30, 2019 Payroll Fund warrants numbered 278115-278145 and 278433-278438 in the amount of $69,343.91

Warrant Date: April 30, 2019 General Fund warrants numbered 278146-278208 in the amount of $8,633,125.08

Warrant Date: May 2, 2019 General Fund warrants numbered 278209-278413 in the amount of $902,244.79 Capital Projects Fund warrants numbered 278414-278416 in the amount of $89,691.28 Associated Student Body Fund warrants numbered 278417-278432 in the amount of $39,812.00

NEXT STEPS:


AGENDA ITEM NO.: 08C BOARD MEETING DATE: May 14, 2019

TOPIC: Resolution No. 979 Intent to Construct Stevens Middle School Replacement

CABINET ADMINISTRATOR: Dr. Susana Reyes

PRESENTER: Randy Nunamaker


OBJECTIVE: To obtain Board approval of Resolution No. 979 Intent to Construct Stevens Middle School Replacement.

BACKGROUND: (Pertinent past action/events) This resolution is a requirement for projects receiving state matching funds. The resolution is a function of the Office of Superintendent of Public Instruction (OSPI) D-9 process. The resolution affirms the district’s intent to construct Stevens Middle School Replacement.


PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION: I move to approve Resolution No. 979 Intent to Construct Stevens Middles School Replacment.

NEXT STEPS:

RESOLUTION NO. 979

Intent to Construct Stevens Middle School Replacement

A RESOLUTION of the Board of Directors of Pasco School District No. 1, certifying the proposed construction project will be completed according to the purposes for which state funding assistance is being provided.

WHEREAS, the Board of Directors of Pasco School District No. 1 has determined a need to construct Stevens Middles School Replacement; and

WHEREAS, the Stevens Middle School Replacement Project qualifies for state funding assistance; and

WHEREAS, the taxpayers of the school district have approved a school construction bond for the construction of the Stevens Middle School Replacement; and

THEREFORE, BE IT RESOLVED that the Board of Directors of Pasco School District No. 1, does hereby certify that the construction of the Stevens Middle School Replacement will be completed for the purposes to which the state matching funds are being provided, as required by WAC 392-344-130.

Dated this 14th day of May ,2019, at a regular meeting of the Board of Directors of Pasco School District No. 1.

BOARD OF DIRECTORS: ______________________________________ Steve Christensen, Board President

______________________________________ Amy Phillips, Board Vice President

______________________________________ Sherry Lancon, Member

______________________________________ Scott Lehrman, Member

______________________________________ Aaron Richardson, Member

ATTEST_________________________________ Michelle I. Whitney Superintendent & Secretary of the Board


Agenda Item Summary

AGENDA ITEM NO.: 08D BOARD MEETING DATE: May 14, 2019

TOPIC: Resolution No. 980 Acceptance of School Bid and Award of Contract for New Columbia River

Elementary School



REPORT

1ST READING

DISCUSSION

2ND READING

ACTION REQUIRED

OBJECTIVE: To obtain board approval of Resolution No. 980, to accept the bid proposal and

authorization to enter into contract with Chervenell Construction Co. as the contractor for New

Columbia River Elementary School.


Bid proposals for the construction of New Columbia River Elementary School were accepted until 4:00

PM, May 7, 2019. There were 4 proposals submitted.

Bid proposals were opened and the base bid (and alternate bids, if required) were tabulated (see

attached bid tab). The bid proposal recommended is within the district’s budget.

District staff and the architectural firm of record for this project recommend accepting Chervenell

Construction Co. as the contractor for New Columbia River Elementary School.

TOTAL BASE BID $19,818,000.00

BID ALTERNATE NO. 2 $50,000.00

BID ALTERNATE NO. 4a $160,000.00

SUBTOTAL $20,028,000.00

WASHINGTON STATE SALES TAX $1,722,408.00

TOTAL $21,750,408.00


PROJECTED COSTS: $21,750,408.00 BUDGET CODE: Capital Projects

SUGGESTED MOTION: I move to approve Resolution No.980 both the base bids and the alternate bids

for the New Columbia River Elementary School project to Chervenell Construction Co. and authorize

staff to enter into contract in the amount of $21,750,408.00 which includes state and local sales tax.

NEXT STEPS:

RESOLUTION 980

Acceptance of School Bid and Award of Contract for New Columbia River Elementary

WHEREAS, the Board of Directors of Pasco School District No.1 has heretofore issued a lawful call of bids for the construction of New Columbia River Elementary School; and

WHEREAS, the bids were received and opened on May 7, 2019; and

WHEREAS, the Board of Directors has been advised by the Assistant Superintendent of Operations and Employee Services that sufficient monies from the District’s construction bond sales are or will be available as required for the construction of the school and related expenses; and

WHEREAS, after consideration for the bids received, the amount of funds available for construction of the project, and the qualification of the bidders, the Assistant Superintendent of Operations and Employee Services recommended award of a contract for construction, as set forth below,

NOW, THEREFORE, BE IT RESOLVED the Board of Directors of Pasco School District No.1, does hereby:

1. Adopts the recommendation for award of a contract for the construction of NewColumbia River Elementary School; and

2. Adopts the recommendation for award of a contract for the construction of NewColumbia River Elementary School pursuant to the terms of the bid documents, drawings,and specifications submitted thereby, for a contract price of:

NEW COLUMBIA RIVER ELEMENTARY SCHOOL CONSTRUCTION

Total Base Bid $19,818,000.00 Bid Alternate No. 2 $50,000.00 Bid Alternate No. 4a $160,000.00 Sub Total $20,028,000.00 Washington State Sales Tax $1,722,408.00 Total $21,750,408.00

3. Recommends to the State Board of Education the award of a Contract for theconstruction of New Columbia River Elementary School to Chervenell Construction Co. inthe amount of $21,750,408.00 including Washington State sales tax as set forth above;and

4. Awards subject to approval by the State Board of Education, said contract toand

5. Authorizes the preparation of a construction contract or contracts, in a form approvedby counsel, and after receipt of all requisite authorizations including authorization fromthe State Board of Education, the signature and award thereof; and

6. Certify that the school facility project will be completed in accordance with Districtpolicies and procedures.

ADOPTED this 14th day of May ,2019 at a regular meeting of the Board of Directors of Pasco School District NO. 1.

BOARD OF DIRECTORS: ______________________________________ Steve Christensen, President

______________________________________ Amy Phillips, Vice President




ATTEST_________________________________ Michelle Whitney, Superintendent & Secretary of the Board

8 3 0 N C O L U M B I A C E N T E R B L V D , S U I T E E K E N N E W I C K , W A S H I N G T O N 9 9 3 3 6 T E L : ( 5 0 9 ) 7 8 3 - 2 2 4 4 W E B : w w w . d e s i g n w e s t p a . c o m

T R A N S M I T T A L

D A T E : 8 May, 2019 P R O J E C T : Columbia River ElementarySchool

T O : Pasco School District #1 Randy Nunamaker 1215 W. Lewis Street Pasco, WA 99301-5472

F R O M : Brandon Wilm

R E : Bid Results & Recommendation C O P I E S : File: 18001 / 7.0

V I A : Fax Mail UPS Hand Other (e-mail)

na Number of Pages (Including this transmittal)

M E S S A G E O R C O N T E N T S :

Randy,

Columbia River Elementary School bid on May 7, 2019. A total of four responsive bids were received: from Chervenell Construction, Fowler General Construction, Bouten Construction, and Kirby Nagelhout Construction. The bid results were favorable. No irregularities were noted in the bid response documents and no objections were raised by the bidders present for the bid opening.

The base bids ranged from low (Chervenell) of $19,818,000 to the high (Kirby Nagelhout) of $21,299,000. This range reflects a spread of approximately 7% between low and high bids received. Traditionally, it is considered a very competitive bid result when the spread is around 10%. Given the current market conditions, we consider this a good result.

Based upon the bid process and input from the school district facilities staff, the recommendation would be to award the project to Chervenell General Construction. The project will include:

Base Bid $19,818,000 Bid Alternate #2 $50,000 Bid Alternate #4A $160,000 Total $20,028,000

Based upon the documentation we have available today, we know of no reason to disqualify the low bidder. We have worked with Chervenell General Construction in the past and had favorable results. They have constructed several public projects including schools in our region over the past years and are well suited to this type of work.

Should this recommendation be accepted, we will prepare the Construction Contract and proceed with project coordination. Please let me know if you have any questions or comments.

Thank You – Brandon Wilm


AGENDA ITEM NO.: 08E BOARD MEETING DATE: May 14, 2019

TOPIC: Resolution No. 981 Intent to Construct Columbia River Elementary School

CABINET ADMINISTRATOR: Susana Reyes PRESENTER: Randy Nunamaker


OBJECTIVE: To obtain Board approval of Resolution No. 981 Intent to Construct New Columbia River Elementary School.

BACKGROUND: (Pertinent past action/events) This resolution is to obtain Board approval of Resolution No. 981 Intent to Construct New Columbia River Elementary School. The resolution affirms the district’s intent to construct New Columbia River Elementary School.


PROJECTED COSTS: BUDGET CODE: SUGGESTED MOTION: I move to approve Resolution No. 981 Intent to Construct New Columbia River Elementary School.

NEXT STEPS:

RESOLUTION NO. 981

Intent to Construct New Columbia River Elementary

A RESOLUTION of the Board of Directors of Pasco School District No. 1, certifying the proposed construction project will be completed according District policies and procedures.

WHEREAS, the Board of Directors of Pasco School District No. 1 has determined a need to construct New Columbia River Elementary, and;

WHEREAS, the taxpayers of the school district have approved a school construction bond for the construction of the New Columbia River Elementary, and;

THEREFORE, BE IT RESOLVED that the Board of Directors of Pasco School District No. 1, does hereby certify that the construction of the New Columbia River Elementary will be completed according District policies and procedures.

Dated this 14th day of May ,2019, at a regular meeting of the Board of Directors of Pasco School District No. 1.

BOARD OF DIRECTORS: ______________________________________ Steve Christensen, Board President

______________________________________ Amy Phillips, Board Vice President




ATTEST_________________________________ Michelle I. Whitney Superintendent & Secretary of the Board

Pasco School DistrictBid Opening: May 7, 2019

Design West Architectspage 1

PSD Columbia River Elementary SchoolBID TAB ANALYSIS

General Contractor

Bid

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Base Proposal

Bid Alternate #1

Alternate Roofing System

Bid Alternate #2 Electric Snow Melt

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Bid Alternate #3 Seed All Turf Areas

Bid Alternate #4a Carpet by

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Bid Alternate #4b Carpet by

BentleyListed Subcontractors

Fowler Gen Construction Plumbing: Apollo Mech2161 Henderson Loop Y Y Y $20,270,000 -$185,000 $31,500 -$40,000 $187,000 $185,000 HVAC: Apollo MechRichland, WA 99352 Elec: Gordon's (If Alt 2, use Diamond)

Tel: 509.375.3331 Fire Protect: Fire Control Sprinkler

Bouten Construction Plumbing: Apollo Mech

295 Bradley Blvd. #202 Y Y Y $20,028,000 -$176,000 $49,800 -$39,000 $90,000 $88,000 HVAC: Apollo Mech

Richland, WA 99352 Elec: Gordon's Electric


Chervenell Construction Co. Plumbing: Apollo Mech7511 W. Arrohead Ave. Ste. B Y Y Y $19,818,000 -$180,000 $50,000 -$39,000 $160,000 $177,000 HVAC: Apollo MechKennewick, WA 99336 Elec: Gordon's Electric


Kirby Nagelhout Construction Plumbing: Apollo Mech505 SW 16th St. Y Y Y $21,299,000 -$154,700 $50,000 -$39,000 $203,500 $187,000 HVAC: Apollo MechPendleton, OR 97801 Elec: Gordon's Electric


AVG Bid Result $20,353,750 -$173,925 $45,325 -$39,250 $160,125 $159,250

% spread high to low / avg result 7%

% spread high to low / low result 7.47%

Date: 5-8-19 Design West Architects

$1,0

00

$500

$1

,000

$2

,500


AGENDA ITEM NO.: 08F BOARD MEETING DATE: May 14, 2019

TOPIC: Overnight Travel for Chiawana High School FFA Students to Attend the FFA State Convention and Competition in Pullman, WA.

CABINET ADMINISTRATOR: Erich Bolz PRESENTER: Dr. Jenny Rodriquez


OBJECTIVE: To secure board approval for student travel.

BACKGROUND: (Pertinent past action/events) Renee Johnson, Chiawana High School FFA advisor, is seeking permission for student travel for selected students to attend the Washington FFA State Convention and competition occurring on May 8-12, 2019

There will be 10 students traveling.


PROJECTED COSTS: $3151.00 per event BUDGET CODE: 1310127016-0800

SUGGESTED MOTION: I move the student overnight travel for selected students to attend Washington FFA State Convention and competition in Pullman, WA occurring May 8-12, 2019, be approved as presented.

NEXT STEPS:

PASCO SCHOOL DISTRICT NO. 1 Trips with Students

Name of School, Group and Advisor: Chiawana FFA, Advisor Renee Johnson

Purpose of Trip: State Convention Competitions

Date of Trip: 5/8/19 to 5/12/19

Location of Event (include venue): WSU Pullman

Method of Transportation: District vehicles

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students) Renee Johnson, Dave Scheffler (parent, volunteer form on file)

Cost Detail: Transportation Lodging Registration Meals Other (subs)

Total cost entire event per student

$225.00

Hotel Name, Location and Phone Number: WSU Pullman Dorms 925 NE North Fairway Rd. Pullman, WA 99163 $0.00

$2821.00 Incl.

$280.00

$3151.00 Emergency Contact Phone Number(s): Renee Johnson 509-727-3973

Budget Responsibility (club, students, fund-raisers, etc.) Chiawana Ag budget pays transportation and advisor/chaperone registration and parking 1 3101 27 016 0800, FFA ASB account pays registration for students 4016-4409. ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.)

See attached itinerary.

Students attending (see attached Vehicle Departure Form/Student Roster) You are required to carry student emergency contact information with you on the trip.

Submitted by: Renee Johnson 4/1/19

Approved by: John Wallwork 4-30-19

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events,etc. Attach additional documentation if necessary.)

Date 5/8/19 Wednesday Time Activity 2:00pm Depart Chiawana 4:30pm Arrive and check in 6:00pm Dinner provided by Chapter 10:00pm Lights Out in Dorms

Date 5/9/19 Thursday Time Activity 7:00am Breakfast in Rotunda 7:45am CAHNRs workshops and activities 10:00am Talent Try Outs 11:30am Lunch in Rotunda 12:45pm Milk Quality CDE 4-5:00pm Dinner in Rotunda 5:00pm Parli Test 6:00pm Session in Beasley 10:00pm Lights Out in Dorms

Date 5/10/19 Friday Time Activity 7:00am Breakfast in Rotunda 8:45am Tours at U of I, Moscow Idaho 12:30pm Lunch in Rotunda 12:45pm Expo center and Cahnrs activities 5:00pm Dinner in Rotunda 6:00pm Session in Beasley 10:00pm Lights Out in Dorms

Date 5/11/19 Saturday Time Activity 7:00am Breakfast in Rotunda 8:00am to 5:00pm FARM for Kids 8:00am to 5:00pm Parli 12:3pm Lunch in Rotunda 5:00pm Dinner in Rotunda 6:00pm Session in Beasley 11:00pm Dance 12:30pm Lights out in dorms

Date 5/12/19 Sunday Time Activity 7:00am Breakfast in town 8:00am Depart WSU 10:30am Arrive CHS


AGENDA ITEM NO.: 08G BOARD MEETING DATE: May 14, 2019

TOPIC: Overnight Travel for Pasco High School FFA Students to Attend the FFA State Convention and Competition in Pullman, WA.




BACKGROUND: (Pertinent past action/events) AJ Lambert, Pasco High School FFA advisor, is seeking permission for student travel for selected students to attend the Washington FFA State Convention and competition occurring on May 8-12, 2019




SUGGESTED MOTION: I move the student overnight travel for selected students to attend Washington FFA State Convention and competition in Pullman, WA occurring May 8-12, 2019, be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: PHS, FFA (Future Farmers of America) Advisor AJ Lambert

Purpose of Trip: Washington FFA State Convention and competition in student leadership

Date of Trip: May 8-12, 2019

Location of Event (include venue) WSU Campus, 1125 NE Washington St, Pullman, WA (509) 335-3564

Method of Transportation: CTE van, Ms. Lambert has Type 2 license

Staff Chaperoning and Parent Volunteers Ms. Lambert and Jason Schlegel

Cost Detail:

Transportation Lodging Registration(5 students and 2 chaperones) Meals Other (specify) total cost

entire event per student

$0.00 Hotel Name, Location and Phone Number

WSU Campus Pullman, WA Dorms (Exact Dorm TBD) (509) 431-2825

included $1760

included

$1760.00 Emergency Contact Phone Number(s) Lambert – 503-705-8294

Budget Responsibility (club, students, fund-raisers, etc.) CTE FFA (1 3101 27 015) for transportation costs and chaperone’s registration fees. Competing students registration will be split from FFA ASB (4015 4409 5000) and CTE FFA (1 3101 27 015).

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.Attach additional documentation if necessary.)

See attached itinerary….


Submitted by: AJ Lambert 3/26/19

Approved by: Lawrence Elfering 4/30/19

Date 5/8/19 - Wednesday Time 12:30 pm Lunch, load van, leave PHS for Pullman, tours on the way Time 6:30 pm – 7:00 pm Check in at Beasley Coliseum and check in at dorms Time 7:15 pm-10:00 pm Dinner, Event practice, return to dorms, curfew.

Date 5/9/19 - Thursday Time 6:45 am-10:00 pm Contests all day at Beasley, breakfast, lunch and dinner at event,

evening session and curfew Date 5/10/19 - Friday Time 7:30 am- 10:00 pm Tour of departments at WSU, Leadership workshops at Beasley,

training, ice cream at Ferdinand’s, breakfast, lunch and dinner at event, evening session at Beasley, curfew

Date 5/11/19 - Saturday Time 7:30 am-12:30 am Breakfast, lunch, and dinner at event, tour departments of WSU, tour

of U of I, two sessions, dance in evening, curfew Date 5/12/19 - Sunday Time 8:00 am-10:15 am Check out of dorms, breakfast, post-convention meeting at Beasley Time 10:15 am Leave for Pasco, grab lunch on the way back Time 1:45 pm Arrive at PHS


AGENDA ITEM NO.: 08H BOARD MEETING DATE: May 14, 2019

TOPIC: Overnight Travel for Chiawana High School MESA Students to Participate in the State MESA Challenge in Redmond, WA.

CABINET ADMINISTRATOR: Erich Bolz

PRESENTER: Dr. Jenny Rodriquez



BACKGROUND: (Pertinent past action/events) Jeff Albertsen, Chiawana High School MESA advisor, is seeking permission for student overnight travel for selected students to participate in the State MESA Challenge occurring on May17-18, 2019.



PROJECTED COSTS: $2350.00 entire event BUDGET CODE: 1015527016-0800

SUGGESTED MOTION: I move the student travel for selected students to participate in the State MESA Challenge in Redmond, WA. occurring May 17-18, 2019, be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: Chiawana High School, STEM, MESA Advisor Jeff Albertsen

Purpose of Trip: Participate in the State MESA Challenge


Location of Event (include venue): Microsoft Conference Center 16070 NE 36th WA Redmond, WA 98052 Method of Transportation:

Charter Bus – Request sent to PSD transportation

Staff Chaperoning and Parent Volunteers: Jeff Albertsen Liz Stephens, MESA PNNL

Cost Detail: Transportation Lodging Registration Meals Other (sub):

Total cost entire event per

student

$1200.00 Hotel Name, Location and Phone Number: Silver Cloud 2122 152nd Ave NE Redmond, WA. 98052

$ 730.00 0.00 $280.00 $140.00

$2350.00 Emergency Contact Phone Number(s): Jeff Albertsen 253-678-3279 Liz Stephens 509-833-9060

Budget Responsibility (club, students, fund-raisers, etc.) Paid for by district MESA 1 0155 27 016 0800.

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, meal times, etc.)

Please see attached itinerary

Submitted by: Bryan Meredith 4/22/19


State MESA Day Agenda May 17 – 18, 2019

MAY 17th Agenda:

TIME TOPIC

7:40 AM Arrive at Chiawana High School (8125 W Argent Rd, Pasco, WA 99301)

7:50 AM Depart from Chiawana High School

7:55 AM Arrive at McLoughlin Middle School (2803 N Rd 88, Pasco, WA 99301)

8:05 AM Depart from McLoughlin Middle School

9:10 AM Arrive at Wapato Middle School (1309 Kateri Ln, Wapato, WA 98951)

9:20 AM Depart from Wapato Middle School

9:25 AM Arrive at Wapato High School (1309 Kateri Ln, Wapato, WA 98951)

9:35 AM Depart from Wapato High School (1103 S Wasco Ave, Wapato, WA 98951)

10:45 AM – 10:55 AM Restroom Stop: Indian John Hill Rest Area (I-90, Cle Elum, WA 98926)

12:30 PM Arrive at Google (601 N 34th St, Seattle, WA 98103)

12:30 PM – 1:00 PM Lunch: Google

4:00 PM Depart from Google

4:30 PM Arrive at Seattle Waterfront (Alaskan Way, Seattle, WA 98101)

6:00 PM Dinner: Red Robin Pier 55 (WALK) 1101 Alaskan Way, Seattle, WA 98101

7:30 PM Depart from Red Robin

8:00 PM Arrive at Silver Cloud 2122 152ND Ave NE, Redmond, WA 98052

10:30 PM Lights Out!

kweisTypewritten TextStudents to eat breakfast prior to arriving to school.

State MESA Day Agenda May 17 – 18, 2019

MAY 18th Agenda:

TIME TOPIC

6:45 AM Wake Up!

7:50 AM Depart from Silver Cloud

8:00 AM Arrive at Microsoft Conference Center 16070 NE 36th Way, Redmond, WA 98052

8:00 AM Check-In and Breakfast

8:30 AM State MESA Day Welcome

9:00 AM Competition Begins!

11:30 – 12:30 PM Lunch: Microsoft Conference Center

2:30 PM Awards/Closing Ceremony

3:00 PM Depart from Microsoft

5:30 PM Dinner: Miner’s Restaurant 2415 S 1st St, Yakima, WA 98903

6:45 PM Depart from Miner’s Restaurant

7:00 PM Arrive at Wapato High School

7:10 PM Arrive at Wapato Middle School

8:20 PM Arrive at McLoughlin Middle School

8:30 PM Arrive at Chiawana High School


AGENDA ITEM NO.: 08I BOARD MEETING DATE: May 14, 2019

TOPIC: Out of State and Overnight Travel for Chiawana High School FCCLA Students to Attend the National Leadership Conference and Competition in Anaheim, CA.




BACKGROUND: (Pertinent past action/events) Meaghan Callahan and Shanda Riehle, Chiawana High School FCCLA advisors, are seeking permission for student travel for selected students to attend the National Leadership Conference and Competition occurring on June 28 – July 5, 2019



PROJECTED COSTS: $1414.00 Per student BUDGET CODE:40164437-0800.

SUGGESTED MOTION: I move the student travel for selected students to attend the National Leadership Conference and Competition in Anaheim, CA occurring June 28-July 5, 2019 be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: Chiawana High School Family, Career, Community Leaders Meaghan Callahan and Shanda Riehle

Purpose of Trip: National Leadership Conference and Competition

Date of Trip: Friday June 28th – Friday July 5th

Location of Event: Anaheim Convention Center 800 West Katella Avenue Anaheim, CA. 92802

Method of Transportation: Airplane Rented Van Callahan and Riehle have Type II

Staff Chaperoning and Parent Volunteers: Meaghan Callahan Shanda Riehle

Cost Detail: Transportation Lodging Registration Meals Other (specify):

Total cost entire event per

student

$350.00 Hotel Name, Location and Phone Number: Anaheim Marriott 700 West Convention Way Anaheim, CA. 92802 (714) 750-8000

$389.00 $425.00 $250.00 $0

$1414.00 Emergency Contact Phone Number(s): Shanda Riehle (509) 222-8789 Meaghan Callahan (509)430-6627

Budget Responsibility (club, students, fund-raisers, etc.) FCCLA Fundraisers, 4016-4437. CTE will pay for bus and Advisers 1 3165 27 016 0800.

ITINERARY:

Please see attached Itinerary

Submitted by: Meaghan Callahan 3-26-19


ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary.)

Date Time Activity 6/28/2019 9:00 am Breakfast, meet at PSC airport 6:22 pm Arrive in SNA (Lunch will be during our layover in Seattle) 7:00 pm Arrive at Anaheim Marriott 7:30 pm Dinner at Downtown Disney

6/29/2019 7:00 am Breakfast 8:00 am FCCLA tour at Disneyland 12:00 pm Lunch at Disneyland 6:00 pm Dinner at Disneyland 12:00 am Curfew

6/30 – 7/4/19 Please see attached agenda from FCCLA – Breakfast, lunch and dinner concessions available during conference.

7/5/2019 5:00 am SNA airport 5:30 am Flight check in and breakfast at airport 12:00 pm Arrive in Pasco

Schedule is subject to change – Rev 3/12/2019 Page 1 of 4

2019 NATIONAL LEADERSHIP CONFERENCE SCHEDULE-AT-A-GLANCE*

CAREER EXPLORATION THROUGH FCCLA – FCCLA National Programs and Competitive Events support CTE students’ development of

knowledge and skills, enhancing the classroom experience and career pathway initiatives. FCCLA is integrated into FACS and is

intracurricular, exposing students to work-based learning, business and industry networks, and industry-recognized certifications.

FCCLA members explore career opportunities and build their real world skills by developing projects, engaging and participating in

events, and competing regionally and nationally for scholarships and awards.

Friday, June 28 Times Vary Tours

12:00 AM Student Curfew

Saturday, June 29 Times Vary Tours

7:30 AM - 6:00 PM Conference & Competitive Events Registration (Advisers Only)

8:00 AM - 10:00 AM Board of Directors Committee Meetings

10:00 AM - 4:00 PM Board of Directors Meeting

2:00 PM - 3:00 PM National Officer Candidate Test

2:00 PM - 6:00 PM Competitive Events Advisory Team Meeting

3:00 PM - 4:30 PM National Officer Candidate Adviser Orientation

3:30 PM - 5:00 PM National Officer Candidate Nominating Committee Orientation & Meeting

3:00 PM - 5:00 PM National Officer Candidate Orientation & Project Center

5:00 PM - 6:00 PM New State Advisers Training (State Advisers with 0-3 years’ Experience Only)

6:00 PM - 7:00 PM State Advisers NLC Launch

6:30 PM - 9:00 PM National Officer Candidate Nominating Committee Interviews

7:00 PM - 8:00 PM State Advisers Welcome Reception


Sunday, June 30 Times Vary Tours

7:30 AM - 6:00 PM Conference & Competitive Events Registration (Advisers Only)

8:30 AM - 1:00 PM National Officer Candidate Nominating Committee Interviews (Lunch on Own)

9:00 AM - 11:00 AM Careers in Costuming │Disney Performing Arts Workshop (Preregistration Required)

9:00 AM - 12:00 PM Creating a Leadership Legacy │Disney Youth Education Series (Preregistration Required)

9:00 AM - 5:00 PM Adviser Refresh Lounge

10:00 AM - 12:00 PM Special Event: FCCLA National Programs Scavenger Hunt (Open to All Student Attendees)

11:00 AM - 2:00 PM Lunch Concessions

12:00 PM - 1:30 PM Adviser Academy: Track 1 (By Appointment)

12:00 PM - 2:00 PM Fashion Show Jury of Selection (Selected Student Designers & Judges Only)

12:00 PM - 5:00 PM Exhibitor Move-In

1:00 PM - 2:00 PM Youth Networking – Mission Mayhem

1:00 PM - 3:00 PM Careers in Costuming │Disney Performing Arts Workshop (Preregistration Required)

1:00 PM - 4:00 PM Creating a Leadership Legacy │Disney Youth Education Series (Preregistration Required)

2:00 PM - 3:00 PM 1St Time NLC Attendee Adviser Orientation (Preregistration Required)

2:00 PM - 3:00 PM 1St Time NLC Attendee Student Orientation (Preregistration Required)

2:00 PM - 4:00 PM STAR Events Lead / Assistant Lead Consultants Organizational Meeting

2:30 PM - 3:45 PM State Officer Networking (Preregistration Required)


3:00 PM - 5:00 PM Adviser-to-Adviser (By Appointment)

3:30 PM - 4:30 PM Newcomers Session 1 (FCS College Students & Future FCCLA Advisers Only – Preregistration Required)

6:00 PM - 8:00 PM Opening General Session

8:00 PM - 9:00 PM VIP Reception (By Invitation)

8:30 PM - 9:30 PM State Meetings



STAR EVENT COMPETITIONS:



Baking and Pastry (Offsite) Culinary Arts (Offsite)

Monday, July 1 7:30 AM - 5:00 PM Conference Registration/Information

7:30 AM - 8:30 AM STAR Events Room Consultants, Evaluators and Volunteers Meeting

8:00 AM - 9:00 AM Expo 2019 – Exclusive Preview for Advisers Only

8:00 AM - 9:15 AM Voting Delegate Orientation

8:30 AM - 9:45 AM Leadership Academy (Preregistration Required)

9:00 AM - 12:00 PM Creating a Leadership Legacy │ Disney Youth Education Series (Preregistration Required)

9:00 AM - 12:00 PM Disney Culinary Arts│ Disney Youth Education Series (Preregistration Required)


9:00 AM - 3:00 PM Expo 2019

9:00 AM - 5:00 PM STAR Event Competitions

9:15 AM - 9:30 AM Red Talks Workshops


10:00 AM - 11:00 AM FCCLA/LifeSmarts Knowledge Bowl Volunteer Orientation


10:00 AM - 12:00 PM National Officer Candidate Fishbowl


11:00 AM - 12:00 PM Newcomers Session 2 (FCS College Students & Future FCCLA Advisers Only – Preregistration Required)



12:00 PM - 2:30 PM National Officer Candidate Nominating Committee Lunch & Deliberation

12:15 PM - 1:00 PM FCCLA/LifeSmarts Knowledge Bowl Participant Orientation

12:30 PM - 1:45 PM Leadership Academy (Preregistration Required)

1:00 PM - 1:45 PM Adviser Talks Workshops

1:00 PM - 3:00 PM FCCLA/LifeSmarts Knowledge Bowl Pool Play


1:00 PM - 4:00 PM Disney Culinary Arts │Disney Youth Education Series (Preregistration Required)

1:30 PM - 1:45 PM Red Talks Workshops





3:00 PM - 4:00 PM Say Yes to FCS Signing Event

3:30 PM - 4:30 PM FCCLA/LifeSmarts Knowledge Bowl Quarter & Semi Finals and 3rd Place Match

4:00 PM - 5:00 PM Say Yes to FCS State Action Teams

4:30 PM - 5:00 PM Voting Delegate Check-In

5:00 PM - 6:00 PM Business Session

6:00 PM National Officer Candidate Letter Drop #1


STAR EVENT COMPETITIONS: Applied Math for Culinary Management Hospitality, Tourism, and Recreation

Chapter in Review Display Interior Design

Chapter Service Project Display Interpersonal Communications

Early Childhood Education Job Interview

Environmental Ambassador Leadership

Fashion Construction Promote and Publicize FCCLA!

Focus on Children Recycle & Redesign

Food Innovations Teach and Train



Tuesday, July 2 7:30 AM - 5:00 PM Conference Registration/Information

7:30 AM - 8:30 AM STAR Events Room Consultants, Evaluators and Volunteers Meeting

8:00 AM - 8:45 AM National Officer Candidates Meet & Greet (All Attendees Welcome)

8:00 AM - 12:00 PM ServSafe Training Part 1 (Preregistration Required)


8:30 AM - 9:15 AM Adviser Talks Workshops


9:00 AM - 11:00 AM National Officer Candidate Networking


9:00 AM - 12:00 PM Creating a Leadership Legacy │Disney Youth Education Series (Preregistration Required)

9:00 AM - 12:00 PM Disney Culinary Arts │Disney Youth Education Series (Preregistration Required)

9:00 AM - 3:00 PM Expo 2019

9:00 AM - 5:00 PM STAR Event Competitions


9:30 AM - 10:15 AM Adviser Talks Workshops






12:00 PM - 12:30 PM Voting Delegate Check-In for National Officer Candidate Speeches

12:00 PM - 2:00 PM Adviser Academy: Track 3 (By appointment)


12:30 PM - 1:45 PM National Officer Candidate Speeches – Group A

12:30 PM - 1:45 PM National Officer Candidate Teambuilding – Group B




1:00 PM - 5:00 PM ServSafe Training Part 2 (Preregistration Required)



2:00 PM - 3:15 PM National Candidate Speeches – Group B

2:00 PM - 3:15 PM National Candidate Teambuilding – Group A



3:00 PM - 6:00 PM Exhibitor Move-Out



5:00 PM - 6:30 PM National Executive Council Elections

8:00 PM - 10:30 PM Run4Red 5K Glow Run/Walk (Preregistration Required)


STAR EVENT COMPETITIONS: Advocacy Entrepreneurship National Programs in Action

Career Investigations Fashion Design Nutrition and Wellness

Chapter in Review Portfolio FCCLA Chapter Website Parliamentary Procedure

Chapter Service Project Portfolio Illustrated Talk Say Yes to FCS Education

Digital Stories for Change Life Event Planning Sports Nutrition



Wednesday, July 3 7:00 AM National Officer Candidate Letter Drop #2

7:30 AM - 5:00 PM Conference Registration/Information

8:00 AM - 9:00 AM ServSafe Training Review (Preregistration Required)


9:00 AM - 11:00 AM Recognition Session: FCCLA/LifeSmarts Knowledge Bowl Finals, Fashion Show and Adult Awards

9:00 AM - 12:00 PM Creating a Leadership Legacy │Disney Youth Education Series

9:00 AM - 12:00 PM Disney Culinary Arts │Disney Youth Education Series

9:00 AM - 5:00 PM AAFCS Certification Exam (Preregistration Required)

9:00 AM - 5:00 PM AAFCS Pre-PAC Testing (Preregistration Required)


12:30 PM - 2:30 PM National Association of Parliamentarians Membership Exam

1:00 PM - 1:25 PM Teen Talks Workshops

1:00 PM - 2:00 PM State Officer Training (Preregistration Required)

1:00 PM - 2:45 PM Spotlight on Projects & Spotlight on STAR Events


1:00 PM - 3:00 PM State & Chapter Adviser Roundtables





3:00 PM - 5:00 PM ServSafe Exam (Preregistration Required)

5:00 PM - 11:00 PM Special Event: Knott’s Berry Farm – Soak City Water Park (Preregistration Required)

5:00 PM - 11:00 PM Special Event: Knott’s Berry Farm – Theme Park (Preregistration Required)


Thursday, July 4 7:30 AM - 5:00 PM Conference Registration/Information

9:00 AM - 10:00 AM Newcomers Session 3 (FCS College Students & Future FCCLA Advisers Only – Preregistration Required)

9:30 AM - 10:30 AM 2018-2019/2019-2020 National Executive Council Advisers Breakfast

9:30 AM - 11:00 AM Capitol Leadership Kickoff & Advocacy Session (Preregistration Required)

9:30 AM - 11:00 AM Youth Networking – Career Pathways


11:15 AM - 12:00 PM Alumni & Associates Reception (Graduating Seniors & A&A Members Only)

12:30 PM - 12:45 PM STAR Events Recognition Session Participant Seating

12:45 PM - 2:45 PM STAR Event Recognition Sessions (All Regions)

3:00 PM - 5:00 PM STAR Events Results Pickup (State Advisers Only)

5:00 PM - 6:30 PM Closing General Session

7:30 PM - 10:30 PM Special Event: FCCLA 4th of July Party (Preregistration Required)



AGENDA ITEM NO.: 08J BOARD MEETING DATE: May 14, 2019

TOPIC: Overnight Travel for McLoughlin Middle School MESA Student to participate in the State MESA Challenge in Redmond, WA




BACKGROUND: (Pertinent past action/events) Stephanie Burges, McLoughlin Middle School MESA advisor, is seeking permission for student overnight travel for selected students to participate in the State MESA Challenge occurring on May 17-18, 2019.

There will be 1 student traveling.



SUGGESTED MOTION: I move the student travel for selected students to participate in the State MESA Challenge in Redmond, WA occurring May 17-18, 2019, be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: McLoughlin Middle School MESA Advisor Stephanie Burges

Purpose of Trip: MESA State Competition


Location of Event (include venue) Microsoft Conference Center 16070 NE 36th WA Redmond, WA 98052 Method of Transportation:

Charter Bus Staff Chaperoning and Parent Volunteers Stephanie Burges MAC MESA Teacher Jeff Albertsen CHS MESA Teacher/Male Chaperone

Cost Detail: Transportation Lodging Registration Meals Other (specify)


$1200.

Hotel Name, Location and Phone Number Silver Cloud 2122 152nd Ave NE, Redmond, WA 1-855-499-0001$450

$87 $0

$1737 Emergency Contact Phone Number(s) Stephanie Burges 509-205-7150 Budget Responsibility (club, students, fund-raisers, etc.) MESA 1015527010

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.)


Submitted by: Stephanie Burges-4/23/2019

Approved by: Vikki Fogelson-4/23/2019

MAY 17th Agenda:

Breakfast 7:40 AM Arrive at Chiawana High School (8125 W Argent Rd, Pasco, WA 99301) 7:50 AM Depart from Chiawana High School 7:55 AM Arrive at McLoughlin Middle School (2803 N Rd 88, Pasco, WA 99301) 8:05 AM Depart from McLoughlin Middle School 9:10 AM Arrive at Wapato Middle School (1309 Kateri Ln, Wapato, WA 98951) 9:20 AM Depart from Wapato Middle School 9:25 AM Arrive at Wapato High School (1309 Kateri Ln, Wapato, WA 98951) 9:35 AM Depart from Wapato High School (1103 S Wasco Ave, Wapato, WA 98951) 10:45 AM – 10:55 AM Restroom Stop: Indian John Hill Rest Area (I-90, Cle Elum, WA 98926) 12:30 PM Arrive at Google (601 N 34th St, Seattle, WA 98103) 12:30 PM – 1:00 PM Lunch: Google 4:00 PM Depart from Google 4:30 PM Arrive at Seattle Waterfront (Alaskan Way, Seattle, WA 98101) 6:00 PM Dinner: Red Robin Pier 55 (WALK) 1101 Alaskan Way, Seattle, WA 98101 7:30 PM Depart from Red Robin 8:00 PM Arrive at Silver Cloud 2122 152ND Ave NE, Redmond, WA 98052 10:30 PM Lights Out!

MAY 18th Agenda:

6:45 AM Wake Up! 7:50 AM Breakfast at hotel, depart from Silver Cloud 8:00 AM Arrive at Microsoft Conference Center 16070 NE 36th Way, Redmond, WA 98052 8:00 AM Check-In and Breakfast 8:30 AM State MESA Day Welcome 9:00 AM Competition Begins! 11:30 – 12:30 PM Lunch: Microsoft Conference Center 2:30 PM Awards/Closing Ceremony 3:00 PM Depart from Microsoft 5:30 PM Dinner: Miner’s Restaurant 2415 S 1st St, Yakima, WA 98903 6:45 PM Depart from Miner’s Restaurant 7:00 PM Arrive at Wapato High School 7:10 PM Arrive at Wapato Middle School 8:20 PM Arrive at McLoughlin Middle School 8:30 PM Arrive at Chiawana High School


Agenda Item Summary

AGENDA ITEM NO.: 08K BOARD MEETING DATE: May 14, 2019

TOPIC: Overnight Travel for New Horizons High School FFA Students to Attend FFA District IV

Leadership Camp in Goldendale, WA.

CABINET ADMINISTRATOR: Erich Bolz

PRESENTER: Dr. Jenny Rodriquez

REPORT

1ST READING

DISCUSSION

2ND READING

ACTION REQUIRED



Carol Travis, New Horizons High School FFA advisor, is seeking permission for overnight student travel

for selected students to participate in the FFA District IV Leadership Camp occurring on May 31-June

2, 2019.



PROJECTED COSTS: $30.00 Per Student BUDGET CODE: 1310127018-0800

SUGGESTED MOTION: I move the student travel for selected students to participate in the FFA District IV

Leadership Camp in Goldendale, WA occurring May 31-June 2, 2019 be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: New Horizons, FFA, Advisor Carol Travis

Purpose of Trip: District IV Leadership Camp

Date of Trip: May 31st-June 2nd

Location of Event (include venue) Brooks Memorial State Park, Goldendale WA 2465 US-97, Goldendale, WA 98620

Method of Transportation: District Vehicle CTE Van

Staff Chaperoning and Parent Volunteers Matt McKinstry

Cost Detail: Transportation Lodging Registration Meals Other (specify)


Hotel Name, Location and Phone Number Brooks Memorial Park (509) 773-4611 2465 U.S. 97, Goldendale WA 98620

$0.00 $30.00

$0.00 $0.00

$30.00

Emergency Contact Phone Number(s) Carol Travis 509-879-9771

Budget Responsibility (club, students, fund-raisers, etc.) 1310127018 (CTE)


5/31/19 Leave NHHS @ 7:00pm (After Senior Dinner) Arrive in Goldendale approx. 9:45pm

6/1/19 Breakfast 8am Service project 9am-noon Lunch 12:30-1:30 Student leadership activities 2-6pm Dinner 6-7pm Constellation search dusk

6/2/19 Breakfast 7:30am Morning session 8-9am Camp cleanup 9:30-11am Leave Goldendale approx. 11am Arrive at NHHS 12:45 Students attending (see attached Vehicle Departure Form/Student Roster) You are required to carry student emergency contact information with you on the trip.

Submitted by: Carol Travis 4/19/19 Name/Date

Approved by: Seth Johnson 4/30/19 Name/Date


AGENDA ITEM NO.: 08L BOARD MEETING DATE: May 14, 2019

TOPIC: Out of State Student Travel for Ochoa Middle School Band to Perform in Athol, ID




BACKGROUND: (Pertinent past action/events) John Nelson, Kris Merkel, Allen Madsen Ochoa Middle School band advisors, are seeking student travel permission for selected students to perform music at Silverwood theme park occurring on June 10, 2019.




SUGGESTED MOTION: I move the student travel for selected students to perform music at Silverwood theme park in Athol, ID occurring June 10, 2019, be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: Ochoa Middle School 8th grade music students, Band - John Nelson, Choir- Kris Merkel, Strings – Allen Madsen

Purpose of Trip: Perform music at Silverwood theme park then spend the rest of the day in the park. We will not be allowing the students to go the water park portion of Silverwood, only the theme park with the rides.

Date of Trip: Monday, June 10, 2019

Location of Event (include venue) Silverwood Theme Park, Athol, Idaho Silverwood performance stage.

Method of Transportation: (If staff member is driving, provide proof of Type II license) Two Charter Buses

Staff Chaperoning and Parent Volunteers (Must have one chaperone for every 15 students) John Nelson, Allen Madsen, Kristina Merkel, Cameron Mills, Maria Mills, Martin Cortes, Carmen Pantoja

Cost Detail: Transportation 2 buses X $1300 T shirts $10 X 80 students Entry fees $23 X 80 students Meals $6 X 80 students Sub costs? 3 X $155


$2600 Hotel Name, Location and Phone Number none

$800 $2000 $480 $465

$6345 Emergency Contact Phone Number(s) 851-5430

Budget Responsibility (club, students, fund-raisers, etc.) ASB 40124419

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.)

attached


Submitted by: John Nelson, Kris Merkel, Allen Madsen April 30, 2019

Approved by: Jacqueline Ramirez 5/1/19

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc. Attach additional documentation if necessary)

Monday, June 10 2019 7:15am Breakfast, meet at Ochoa orchestra room for announcements and final

instructions 7:30am Depart Ochoa MS 10:30am Arrive Silverwood Theme Park, Athol, Idaho 11:00am Perform music on Silverwood performance stage 12:00noon Eat lunch together at Silverwood lunch pavilion 1:00pm to 3:00pm Ride the rides at park 3:00pm Meet up with chaperones 3:20 to 5:30pm Ride more rides 5:30pm Meet chaperones for dinner at the pavilion 6:30pm Walk to buses 7:00pm Depart for Pasco 10:00pm Arrive at Ochoa MS, unload, go home

Revised 2-22-18


AGENDA ITEM NO.: 08M BOARD MEETING DATE: May 14, 2019

TOPIC: Three Rivers Elementary School Construction Change Order No. 3




OBJECTIVE: To obtain board approval of Construction Change Order No. 3 with Fowler Construction for the construction of Three Rivers Elementary School.

BACKGROUND: (Pertinent past action/events) Change Order No 3. consists of 8 construction change directives (CCDs).

PR05 Overhead Coiling Door Power and Controls dated 11/14/18 $6,229.87 PR07 Volleyball Court dated 12/14/18 $9,571.63

PR08 Gutter Support Detail dated 12.14/18 $21,837.81 PR09 Omit Play Toy Structures dated 12/19/18 ($199,017.21)

PR14 Projector Mount and Duct Conflict in Special Ed Room 102 dated 01/31/19 $453.67 PR15 RFI 99 Retaining Wall dated 2/6/19 $2,386.10

PR 16 Delete 7 Analog Speakers dated 2/7/19 ($491.12) PR17 Electronic Reader Board dated 2/23/19 $3,040.05

Total change Order 003 ($155,989.20)

The original Contract Sum was $20,416,000.00 The net change by previously authorized Change Orders ($7,287.28)

The Contract Sum prior to this Change Order was $20,408,712.72 The Contract sum will be decreased by this Change Order in the amount of ($155,989.20)

The new Contract sum including this Change Order will be $20,252,723.52


PROJECTED COSTS: ($155,989.20) BUDGET CODE: Capital Projects

SUGGESTED MOTION: I move to approve the Three Rivers Elementary School Construction Change Order No. 3 in the amount of ($155,989.20).

NEXT STEPS:

Saul J. Villanueva

04/15/2019


AGENDA ITEM NO.: 08N BOARD MEETING DATE: May 14, 2019

TOPIC: Out of State Overnight Student Travel – Pasco High School Dance Team to the World of Dance Competition in Dallas, TX.



OBJECTIVE: To secure Board approval for out of state overnight student travel.


Rebecca Schwan, Pasco High School Dance Team Coach, is seeking permission for out of state overnight travel for students involved with the Pasco High School Dance Team competing at the World of Dance Competition in Dallas, TX. occuring May 24 – 26, 2019.



PROJECTED COSTS: $7,500.00 BUDGET CODE: PHS Dance Team ASB through Donations

SUGGESTED MOTION: I move the out of state overnight travel for students involved with the Pasco High School Dance Team competing at the World of Dance Competition in Dallas, TX. occuring May 24 – 26, 2019 be approved as presented.

NEXT STEPS:


Name of School, Group and Advisor: Pasco High School Dance Team Coach Rebecca Schwan

Purpose of Trip: Expose and continue to educate the team on the art of street dancing and today’s new aged choreography at WOD (World Of Dance). They will be able to experience competition with the World’s top dance crews & professionals in the industry.

Date of Trip: May 24 – 26, 2019 Location of Event (include venue): South Side Ballroom 1135 S Lamar St, Dallas, Texas 75215

Method of Transportation: Airplane, Shuttle Bus and/or Taxi, Car Rental

Staff Chaperoning and Parent Volunteers: (Must have one chaperone for every 15 students)

Rebecca Schwan and Tim Story

Cost Detail:

Transportation Lodging Registration Meals Other (specify):


$4,000.00 Hotel Name, Location and Phone Number: One Of The Marriott Properties Marriott, Courtyard By Marriott, Residence Inn, etc. (will be based on availability and price)

Dallas, TX • Will give all information to PHS Athletics once

reservations are made

$2,500.00 $0.00

$1,000.00

$7,500.00 Emergency Contact Phone Number(s) 509-302-9572 Rebecca SchwanBudget Responsibility (club, students, fund-raisers, etc.): Donations from businesses, family and friends

ITINERARY: (include time and location of departures/arrivals, location of events, beginning and ending times of events, etc.Attach additional documentation if necessary.)



Submitted by: Rebecca Schwan 5/10/19

Approved by: Gregg Huisingh 5/10/19

Revised 2-4-16


May 24, 2019

5:00 a.m. Travel from Pasco Airport (PSC) to Dallas, TX; Get shuttle bus/taxi to travel to hotel 6:30 p.m. Check in hotel 7:30 p.m. Dinner 9:00 p.m. Practice

May 25, 2019 8:00 a.m. Breakfast 9:00 a.m. Practice 12:30 p.m. Lunch 3:00 p.m. Registration check-in for competition 4:00 p.m. Competition begins 7:00 p.m. Dinner break

11:00 p.m. Return to hotel from competition event May 26, 2019

6:00 a.m. Breakfast 8:00 a.m. Return back to Pasco

Revised 2-21-06


Agenda Item Summary

AGENDA ITEM NO.: 08O BOARD MEETING DATE: May 14, 2019

TOPIC: Overnight Student Travel for Pasco High Scho

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