Structural Considerations for Sustaining SPF Outcomes

Pacific Institute for Research and EvaluationRI Training and Technical Assistance

Resource Center

November 18, 2009

What type of work does the public/community leaders think you do?

What achievements does the community attribute to the task force?

Who would care if the task force went away?

Perception of the Task Force

Has perception changed as a result of SPF?

Do we need to clarify or redefine perceptions?

Perception continued

Entity

Personnel

Mission

Logistics

Communications

Membership

Meetings

Does the Current Structure Support Sustaining SPF Outcomes

Municipal department

Permanent committee or commission

Ad-hoc, temporary, or advisory

Funding dependent

Private 501c3

Entity

Who hires employees

Municipal employees or contract employees

What happens if a task force employee becomes unemployed

Personnel

Service oriented (run programs)

Environmental (change policy, norms)

Youth specific

Substance abuse specific

Other

Mission

Physical space location

Electronic and physical mail address

In-kind match

Logistics

Materials, brochures, website

Endorsements, sponsorships

Public face of the task force

Communications

Who is at the table

Who isn’t at the table

Are roles and responsibilities clear

Membership

Meetings

How to Facilitate Effective Meetings

Can issue can be addressed via phone, internet, email…?

Individual concerns◦Have one-on-one conversation

When Not to Hold Meetings

Introductions Especially important for new members and

visitors◦Make sure they know whom to contact for

more information before they leave Ensure everyone is clear on next action

steps

Welcome

Public notification Committee heads and other members

provide agenda items and reports Provide materials for review before the

meeting

Pre-Meeting

Respect people’s time Ensure meeting is necessary Take and distribute minutes Conduct in professional manner◦Robert’s Rules of Order Newly Revised

Start and end on time Stay on topic Encourage input from less vocal members

DO

Let meeting “get away” from facilitator Discuss irrelevant items Allow 1-2 people to take over

DON’T

BREAKOUT EXERCISE