Post on 15-Dec-2015
Overview of
Research and Sponsored Programs
May 13, 2010
External Funding Opportunities--Web tools
COS (Community of Science)Located on RSP home page
http://www.wright.edu/rsp
Grants.govLocated at http://www.grants.gov
(for federal funds only)
Proposal Preparation
Budgets?
Cost sharing?
Certifications?
Forms? Signatures?
Who you gonna call?!?!
Pre-submission Activities Guidance for Sources of Funding Coordination of or Liaison with the Various
Institutional Support Committees Correct Interpretation/Use of Sponsor Guidelines Consultation on Budget Preparation Review Standard Form (Administrative) pages for
completeness and accuracy Assure proper research committee authorizations Secure proper university authorizations
– Internal routing through University Check for completeness and monitor
assembly of proposals Copy and arrange for mailing of proposals Assist with electronic submissions
Compliance Coordination
Human Subjects Institutional Review Board Laboratory Animal Care & Use Committee
(LACUC) Institutional Biosafety Committee (IBC) Security Clearances & Classifications Conflict of Interest Radiation Safety Committee Chemical Health and Safety Activities
Post Award Administration
• Assigns A WSU Banner fund number for project• Assists the PI in the orderly administration of the
project• Notifies PI of due dates for technical reports
required by sponsor• Acts as liaison between sponsor and PI regarding
modifications of award• Prepares and submits fiscal reports
Technology Transfer
• To DISCLOSE and PROTECT an invention…
• To manage your information…• To evaluate your technology…• To assess marketability…• To identify potential commercial
partners…• To negotiate partnering Agreements that
represent best your / WSU’s interests…• To start an invention-related business…
We look forward to helping you with your proposal
submissions in the future.
Post-Award Administration
Post Award Personnel
• Glen Jones - Director, Post Award Services
• Yun Wu – Associate Director• Danielle Booth – Grants Accountant II• Gene Florkey – Grants Accountant• Kim Owens– Grants Accountant• Elaine Davis – Grants Accountant• Aja Ash – Grants Accountant
Post Award Administration
What Happens Once Award is Funded?
• A Grant Fund is assigned in Banner for the award.
• The award is processed in Filemaker and Banner.
• The budget is added to Banner.• The PI is notified of the grant number.• The PI is sent the award packet.
Post Award Administration
Award Packet
• Award Letter
• Copy of Award
• Budget
• Salary Letter
• Cost Share Memo
Post Award Administration
Subcontracts
• Negotiate Subcontracts.
• Initiate Requisition for Subcontract PO.
• Send Invoices for PI Approval.
• Provide AP with FOAP to process invoices.
• Request A-133 confirmations from Subs.
Post Award Administration
Mandatory and Committed Cost Sharing
• Set up Activity code in Banner for Cost Share.
• Set up Cost Share Orgn if necessary.• Provide information for cost sharing
effort on the quarterly effort report.• Document all cost share for audits and
reports.
Post Award Administration
Expenditure Monitoring
• Review and approve all expenses on grants $5,000 or greater.
• Approve all requests for procards on grants.
• Monitor expenses less than $5,000 via exception reports.
Post Award Administration
Grant Administration• Request budget revisions/modifications.• Request No-cost extensions.• Monitor status of non-financial reports.
• Send reminders to PI for report due dates.
• Complete Invention, Property and Close-out Reports.
• Act as liaison between sponsor and PI.
Post Award Administration
Cash Management of Grants
• Deposit all funds received by RSP for grants.
• Invoice sponsors.• Request draws for letter-of-credit
grants.• Reconcile Grant Payment Clearing
Fund.• Follow-up on outstanding receivables.• Write off bad debts.
Post Award Administration
Financial Reporting
• Prepare all quarterly SF425 reports.• Prepare all annual SF425 reports.• Prepare all Final SF425 reports.• Prepare all FERs for ODE grants.• Prepare grant specific financial reports
as needed.
Post Award Administration
Current Federally Negotiated F&A Rates*
• Research• On Campus – 45%• Off Campus – 26%
• Other Sponsored Activity• On Campus – 35%• Off Campus – 26%
* Current rates are effective from 7/1/09 – 6/30/11.
Post Award Administration
OMB Circular A-133 Compliance Requirements• Activities Allowable or Unallowable• Allowable Costs/Cost Principles• Cash Management• Davis-Bacon Act• Eligibility• Equipment and Real Property Management• Matching, Level of Effort, Earmarking• Period of Availability of Federal Funds• Procurement and Suspension and Debarment• Program Income• Real Property Acquisition and Relocation Assistance• Reporting• Subrecipient Monitoring
Post Award Administration
• OMB Circulars– A110 – Administrative Requirements– A21 – Cost Principles
• Allowability• Direct vs Indirect Cost
– A133 – Federal Audits• Compliance Supplement
Post Award Administration
Grant Close-outs
• Initiate Final Billing.• Initiate Final Reporting.• Initiate Cost Overrun entries as needed.• Initiate Residual entries as needed.• Initiate Budget Reduction Entries as needed.• Submit All financial and close-out reports.• Terminate grant funds when grant balance is
zero and all reports have been submitted.