Post on 24-Dec-2015
Oregon Local Emergency Planning Committees
“Providing Opportunities for Improvement in Preparedness and Response”
Agenda
Where We’ve Been
Where We Are Today
Looking To The Future
What’s Working
Assistance Available
Where We’ve Been 1984 – Bhopal India incident
1985 – Institute West Virginia incident
1985 – Oregon begins collecting hazardous substance information from facilities
1986 – Federal EPCRA established
1986 – Oregon integrates EPCRA information into the Hazardous Substance Information Survey
Where We’ve Been 1986 – Governor assigns SERC
duties to the Interagency Hazard Communication Council (IHCC)
SERC / IHCC designate entire state as single planning district, establish LEPC 1986 – 2005 Single statewide LEPC
struggles to address EPCRA directives
2005 – IHCC abolished, SERC duties reassigned to State Fire Marshal
Where We’ve Been 2007 – State Fire Marshal directs staff to
begin transition to localized LEPCs
2011 – 9 LEPCs developed at the county level, recession issues impede progress
SERC support maintained for existing LEPCs Program and personnel moved to Administration
2013 – Changeover in Personnel
2014 - 10th LEPC developed and promotion to additional counties begins
2015 - Planning Districts codified in OAR 837-095 at county / multi-county level
Where We Are Today Eight LEPCs involved in
emergency plan development projects Clatsop County plan completed in
April 2014Plan developed by EM personnel
All facilities included in the plan
Reviewed by the SERCSeries of recommendations made
Annual review now due
Where We Are Today Three LEPCs using multi-year process
to complete the plan requirements Mid-Valley (Linn/Benton) on second year of
plan development utilizing contractor Five high-priority facilities included in first draft of the plan
Plan completed in September 2014 utilizing contractor
Reviewed by the SERC, recommendations made
Contactor being used for second phase to include an additional five facilities during 2015
High priority placed on evacuation component
Where We Are Today Three LEPCs using multi-year
process to complete the plan requirements (cont.)
Lane County in first year of multi-year plan development Inclusion of high priority facilities
Utilizing interns from the University
Conducting walk-throughs of facilities in addition to plan development
Using meetings for Q&A / work sessions
Where We Are Today Three LEPCs using multi-year
process to complete the plan requirements (cont.)
Columbia County hires contractor to collect information from subject facilities Information to be incorporated into plan template
Project being overseen jointly by LEPC and Fire Defense Board
Where We Are Today One LEPC involving all facilities
in single year project (cont.) Umatilla County utilizing
contractor Collect information from subject facilities
Incorporate information into planning template
Project overseen by LEPC
Where We Are Today One LEPC addressing plan
development through grass-roots effort Lincoln County utilizing LEPC to develop
plan Toledo FD leading the effort
Use meetings to review planning elements
Coordinate with subject facilities and answer questions
Facilities review their plans to address applicable planning element
Other elements to be addressed by the LEPC, in general
Where We Are Today Morrow County
Submitted application to hire contractor during 2015-16 grant cycle
Anticipate doing all facilities in single year project
Multnomah CountyHas identified organization to
manage grant funds
Will submit application during 2016-17
Where We Are Today Klamath County
New County Emergency Manager would like to get LEPC back up and running
Exploring possibility of working cooperatively with Lake County
Coos County Difficulty moving forward after
retirement of person spearheading efforts
LNG Facility project consuming everyone’s time
Looking to the Future Oregon is getting some new
LEPCs!Tillamook County
Fire Defense Board votes to establish LEPC
Expecting to have initial startup in June
Douglas CountyFire service is primary driver
Approached local safety committee with proposal to incorporate LEPC responsibilities into existing group
Initial startup scheduled for June
Looking to the Future Oregon is getting some new LEPCs!
Marion County Primary driver is emergency management
Approached their Emergency Management Advisory Committee with proposal to address the responsibilities
Emergency Manager already laying ground work by submitting grant application for county wide commodity flow study
Looking to the Future Oregon is getting some new
LEPCs! Three counties want to establish
LEPC but no set date(s) yet Clackamas
Harney
Yamhill
What’s Working Multi-year Projects
Prioritizing subject facilities based on risk to the surrounding community Enables enhanced evaluation and improved communications with facility
Provides more time to focus on facilities of greatest concern to emergency responders
Easier to fit projects into grant timetable
Manageable workload
Review results and refine the process
What’s Working Exercises – keep it simple to start
Tabletops identify the gaps quite well Low cost (can be supported through the
grant)
Straightforward to produce / coordinate
Can be completed in a few short hours
Good practice for more elaborate exercise
Move to functional or full scale when ready
What’s Working Meeting Frequency
Newer LEPCs meeting monthly gets the group up and running faster
Program and responsibilities stay at the front of everyone's mind while in “learning mode”
Gets everyone acquainted with each other faster
More consistent attendance
What’s Working LEPC is on solid ground and planning
project in full swingCould move to meeting every other month
LEPCs that meet quarterly seem to struggleSpend time reviewing where they’ve been
Attendance falters
Missing one meeting creates a 6 month gap
What’s Working Staying ahead of the grant
Look at project proposals throughout the year
Don’t wait for submission timelines to begin building the requestProvides more time to accomplish
Less stress when not working under strict timeline
More time for thought and review of proposal
Can get more people involved
What’s Working Take the time to create
comprehensive By-Laws Include “911 satisfies notification to LEPC”
Include “OERS call satisfies notification to the SERC”
LEPC members covered under the OTCA
Identify someone who can keep meeting minutes and distribute agenda
Don ‘t be afraid to take a major role
Assistance Available 2 – FTE dedicated solely to LEPC support
Samples – Emergency Plans, By-Laws, Exercises, committee projects
Emergency Plan Template
Promotion and educational materials
Website suitable for compliance with public notification requirements
Community Right-to-Know facility and substance information in customized reports
Assistance Available Hazardous Materials Emergency
Preparedness (HMEP) Grant
Specifically dedicated to LEPC support Plan development contractors
Exercise expenses and coordinating contractors
Hazardous Materials related training
Commodity Flow Studies
HazMat focused Conference/travel expenses