Operations Training

Operations TrainingLesson 4Lesson 4

BeBe

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Operations Training

This Lesson’s Agenda

Module III USPS Protocols

Module IV Using the tools

• USPS Website• OM (Operations Manual) & Bylaws• SailAngle

Evaluation Form

Lesson 4Lesson 4

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Operations Training

Case History StudiesLesson 4Lesson 4

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Operations Training

Case History Studies

• Real situations - Actual cases

• Names changed - Protection of guilty

• Who should have done what?

• What was underlying cause?

• Who was in charge – Did they know that?

• Do we have all the facts – Did they?

• Was it a learning experience?

• Now what?

Lesson 4Lesson 4

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Operations Training

Case History Studies

Case # M3-21

•Commander ‘Larry’ wanted ExCom to vote to approve a dues increase

•Asked Secretary ‘Mo’ to make motion to raise the dues, at the next ExCom meeting.

•XO ‘Curly’ knew he & other ExCom members did not support this – as a group they decided to do nothing.

•At meeting Cdr made impassioned speech, Secy made motion, other ExCom members did nothing

•Motion died – for lack of a second

Lesson 4Lesson 4

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Operations TrainingHANDOUT # 11 Publication Protocols

Case History Studies

Case # M3-13

•Very upset editor interrupts your lunch about a letter from a district ‘idiot’, who refers to masthead & not using periods when denoting grades

•and – unknown what all

•and – editor didn’t know this ‘idiot’

•and – ‘idiot’ not even a Cdr

•Very upset editor quits

You are Commander – Now What ?

Lesson 4Lesson 4

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Operations Training

Meetings & Protocols

At meetings of the squadron membership or the ExCom, there is a protocol for:

Flag placement & Who sits where at the head table

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Operations Training 8

Regular Dinner Meeting Squadron

SECYCDRAO XO SEO TREAS

DAIS

ProtocolProtocol

Head Table

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4 2 1 3 5 6

Operations Training 9

Squadron Annual Meeting

SECY CDRD/C AOXOSEO TREAS

3 USPS

4 1 USA

2

Flags 2 and 4 are used only in squadrons where members of CPS will be participating in the annual meeting

Head Table

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ProtocolProtocol

6 4 2 1 3 5 7

Operations Training

Uniforms USPS has an abundant variety, identified by letters, not always remembered

Flags Etiquette steeped in tradition & maritime practices

Uniforms USPS has an abundant variety, identified by letters, not always remembered

Flags Etiquette steeped in tradition & maritime practices

Uniforms & Flag EtiquetteProtocolProtocol

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Operations Training

A Few USPS Uniforms

A or C or D or

ProtocolProtocol

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Operations Training

For Many – most popular Squadron Shirts & Slacks/Shorts

• Casual dress including knit shirts bearing squadron insignia are often the nearest that many members ever get to wearing a uniform

• A blazer with pocket insignia denoting rank and grade is commonly worn at meetings

• She’s a Pilot and a P/C

ProtocolProtocol

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Operations Training

Blazer Patch

Tridents

•Gold = current

•Silver = past

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Operations Training

Educational Insignia

S or P JN

N

SN

‘Full Certificate’

5 AG & 6 EC

S & P

3 AG (S, P, AP) & 3 elective courses? ?AP

ProtocolProtocol

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Operations Training

Squadron Officers Insignia

Commander

Lieutenant Commanders

• Executive Officer

• Education Officer

• Administrative Officer

• Secretary & Treasurer

Lieutenants

ProtocolProtocol

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Operations Training

District and National Officers

DISTRICT: Greek letter delta added

NATIONAL BRIDGELeft: Chief CommanderRight: Vice Commanders

NATIONAL COMMITTEESLeft: Rear Commander (Chairman)Right: Staff Commander (Asst Chair)

ProtocolProtocol

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Operations Training

Flags, Pennant & Burgee to Identify

USPS Ensign

Commander Flag Lt/C Flag

P/C PennantDiablo Burgee ?______________?

?____________________?

?_______________?

?_______________?

?_______________?

ProtocolProtocol

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Operations Training

Display Your FlagsProtocolProtocol

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Operations Training

These flags & burgee are appropriate, except the jolly roger! These flags & burgee are appropriate, except the jolly roger! 19 >>

Display Your FlagsProtocolProtocol

Operations Training

Recap

Module III USPS Protocols

• Head Table setup • Indoor flag placement• Uniforms, Blazers & USPS casual• Educational & Officer insignia• Outdoor & Vessel flag hierarchy

Next up Using the USPS tools

Lesson 4Lesson 4

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Operations Training

Let’s take a 10 min Break

Please return when you hear the bell

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Lesson 4Lesson 4

Operations Training

Operations Manual

Tools - OMTools - OM

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The Answer Book

Operations Training

Navigating USPS Website

• Home Page Member Stuff Member Benefits button

• Site Index Ship’s Store – Learning Guides Squadron Officers Guide Information Center

• How do I . . . . ?

• Search feature

• Departments

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Tools - WebsiteTools - Website

Thanks to: Stf/C Kristi Anderson, P P/V/C Dave Hinders, SN

Operations Training

USPS Website 2012 Home Page

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Tools - WebsiteTools - Website

• Access for public & USPS members

• Emphasis on USPS offerings Courses VSC’s Membership Member Benefits

• Gateway to Departments Districts Squadrons SailAngle

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Operations Training

USPS Website – Find it

At top of almost every page - a navigation bar with “Site Index” & “How Do I…”

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Tools - WebsiteTools - Website

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Operations Training

USPS Website – Site Index

Alphabetical listing of common items for which people search

Link takes you directly to the page

Link for each Department listed at top

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Tools - WebsiteTools - Website

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Operations Training

Tools - WebsiteTools - Website

USPS Website –How Do I...

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Alphabetical listing of common questions asked

Except - Most often asked questions on top

Operations Training

USPS Website – Search

Use Search box with “keywords” to search entire web site

Great way to find ‘it’, when you don’t know what department owns ‘it’

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Tools - WebsiteTools - Website

civic

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Operations Training

USPS Website – Departments

Where to find it:•What new member benefits are being offered?

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Tools - WebsiteTools - Website

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Operations Training

New Member Benefits Where to Find

• USPS Home Page

• Member Stuff

• Search

• Site Index Admin Drop Down Member Benefits

• Administrative Department Home Page

• How do I… Find out about member benefits?

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7 Places!

Tools - WebsiteTools - Website

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Operations Training

USPS Website – Departments

Where to find it:

•National Meetings?

•Which department does it belong to?

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Tools - WebsiteTools - Website

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Operations Training

National Meetings Where to Find

• USPS Home Page Next Meeting New & Events/Calendar

• Search

• Site Index Executive Dept Drop Down National Meetings

• Executive Department Home Page

• How do I… Find out about national meetings?

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7 Places!

Tools - WebsiteTools - Website

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Operations Training

Update Your Own Data Online - In Real Time

Now, each member can update their own information

National database will be updated at that moment

(aka in Real Time)

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Tools - WebsiteTools - Website

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Operations Training

No - you cannot give yourself a higher Grade, Rank or more Merit Marks

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Tools - WebsiteTools - WebsiteUpdate Your Own Data Online - In Real Time

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Operations Training

Be Aware!

Real Time updates of member information

not allowed unless you are logged on with a PIN

Your Zip will not work!

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Tools - WebsiteTools - Website

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Operations Training

Squadron Officers Guide

Access the Officers Guide

From:

Member Stuff on Home Page

OR

Site Index OR - - -

A wealth of information

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Operations Training

Let’s Go Online

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Operations Training

• Message system is private

• All messages are within USPS community

• Setting up groups - simple & easy to use

• No SPAM

• No viruses

• Members w/o an email address can participate

• Managed & maintained professionally

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Tools – SailAngleTools – SailAngle

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Operations Training

To access:

•Go to USPS Home page - Logon

•Click on the SailAngle button

•Always access via Home Page www.usps.org

•Do not logoff SailAngle Just shut down with X in top right corner

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Tools – SailAngleTools – SailAngle

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Operations Training 40

Tools – SailAngleTools – SailAngle

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Operations Training

Summary

• Case Histories

• Protocols Head Table Seating Flags Uniforms & Insignia

• USPS Tools OM Website SailAngle Bylaws

Lesson 4 - Operations Training Program.

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Operations Training

Homework

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Reading assignments - all on CD•Operations Training Module III & IV •USPS bylaws•Your Squadron bylaws if up-to-date, OR•Model bylaws for squadrons•District Job Descriptions •OM - Appendix A ‘Using this Manual’

Exploring assignment – all on the internet•USPS website•SailAngle

>>HANDOUT Homework for Lessons 3 & 4

Operations Training

The OT/LD Committee and I appreciate your candid evaluation of this program

Please complete the form provided.

The OT/LD Committee and I appreciate your candid evaluation of this program

Please complete the form provided.

EvaluationLesson 4Lesson 4

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