Applying scientific thinkingin the service of society

Online Journal Management using Open Journal Systems

(OJS)Ina Smith

Journal Publishing Needs

“Scholars need the means to launch a new generation of journals committed to open

access, and to help existing journals that elect to make the transition to open access…”

Budapest Open Access Initiative, 2002

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Open Journal Systems (OJS)• Journal management & publishing system, web site –

all in one• Licensed as Open Source Software (OS)• Developed by Public Knowledge Project (PKP) & Simon

Fraser University• Community of developers• Download and install on local server

https://pkp.sfu.ca/ojs/ • Version 3.0 in August/September 2016

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Benefits of OJS• Installed locally and locally controlled• Editors configure requirements, sections, review

process• Online submission and management of all content• Central archive – documentation, communication etc• Comprehensive indexing of journal content• Reading tools for content• Plugins (additional tools)• Email notifications and commenting options• Builds capacity, reduces dependency• Allows for flexible publishing frequency

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E-Workflow• Author• Editor• Section Editor• Reviewers• Proofreader• Copyeditor• Layout EditorNot in workflow• Journal Manager• Reader

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Users of OJS in SA• Societies• Publishers• Universities• Other

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SA Journal Titles using OJS

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132 titles

Activity – Using OJS

http://journals.sfu.ca/testdrive/

Username: adminPassword: testdrive

Create an OA journal using OJS:

Trusted List of OA Journal Titles

• Journal management & publishing system, web site – all in one

• Licensed as Open Source Software• Developed by Public Knowledge Project (PKP) & Simon

Fraser University• Community of developers• Download and install on local server

https://pkp.sfu.ca/ojs/

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ASSAf Approach• Introduction & Overview (today)• Discuss with Editorial Board• Implementation of OJS & Training• Continued support based on MoU

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Which Journals Qualify (ASSAf)?

• SciELO SA Journals• Journals in good standing • Print to Online• “Challenged” journals• Committed & dedicated editorial team

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Online Help – OJS Tutorials

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Online Help – OJS Video Tutorials

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http://www.youtube.com/user/PublicKnowledgeProj/

Online Help – PKP School

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Academic Integrity (1)

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• Researchers should take ownership of their academic identity & integrity on the web – be pro-active

• Create a Google Profile (Google Scholar & Google Citations)

• Create an ORCID ID• Setup alerts and know who cites your work and in

which context it is used

Academic Integrity (2)

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• Assign good quality metadata to OA research so that Google will return quality research at the top of Google listing

• Conduct Google searches for your own research/name, and see where it has been mentioned

• Know what is being researched in your field• Take action if needed

Beall’s list of predatory journals/ publishers

• Use with caution, but nevertheless consult• Lists of suspicious publishers & journal

titles• Authors: consult list before deciding where

to submit paper• Editors: regularly check and confirm that

your journal is not listed • Funders: consult before funding research

published in journalhttp://scholarlyoa.com/

Marketing, Monitoring & Evaluation

• SciELO SA Journals• Journal in good standing • Print to Online• “Challenged” journals• Committed & dedicated editorial team

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Requirements• Use Open Source software, open standards• Make base URL available to harvesters• Journal setup complete• Google Scholar site map in configuration• Article persistent URLs (DOIs)• Quality metadata

Registering for Indexing (1)• InCites Journal Citation Reports (TR WoS)

• Criteria: http://wokinfo.com/essays/journal-selection-process/

• Apply: http://ip-science.thomsonreuters.com/info/journalsubmission-front/

• SCImago(Elsevier Scopus)• Criteria: http://

www.elsevier.com/online-tools/scopus/content-overview#content-policy-and-selection

• Apply: http://suggestor.step.scopus.com/suggestTitle/step1.cfm%20

Registering for Indexing (2)• Google Scholar Metrics

• Criteria: http://scholar.google.co.za/intl/en/scholar/metrics.html#inclusion

• Google Scholar Profile• Register: https://

scholar.google.co.za/intl/en/scholar/citations.html • Google Web Site registration

• Gmail & Google Search Console• https://

www.google.com/webmasters/tools/submit-url?pli=1

Registering for Indexing (3)• Discipline specific indexes

• E.g. Music: Rilm Abstracts; The Music Index; Sabinet Online; African Journals OnLine

• E.g. Aquatic Science: Agris; ASFA; Aquatic Biology; Aquaculture & Fisheries Resources; BIOBASE; BIOSIS; Fish & Fisheries Worldwide; Journal Citation Reports; Science Citation Index Expanded; Zoological Record

• Directory of Open Access Journals (DOAJ)• https://doaj.org/application/new

• SHERPA RoMEO http://www.sherpa.ac.uk/romeo/index.php

Social media

Wikipedia

Facebook

Twitter

Google Plus

AddThis toolbar

YouTube

Webinar sessions

Traditional marketing & training• One-on-one, Group• Face-to-face, Virtual• Pamphlets, Posters• Exhibits• Email signature• Marketing opportunities during conferences,

special events• Etc.

Measuring journal impact• Google Scholar Metrics• Google Scholar Profile• Google Analytics• OJS System Statistics• Altmetrics• Piwik

The index is based on the set of the journal's most cited papers and the number of citations that they have received in other publications.

Google Analytics

OJS System Analytics

Altmetrics

http://scientiamilitaria.journals.ac.za/pub/article/view/364

OJS Altmetrics Plug-in

Finding References (OJS)

http://piwik.org/

Monitor impact

http://blogs.biomedcentral.com/bmcblog/2014/11/06/the-impact-factor-of-journals-converting-from-subscription-to-open-access/

Questions? Thank you!

Ina Smithina@assaf.org.za