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Online Forms and Directories

NetCommunity – Basic Forms

Online Campus Community – For Education

Online Admissions – forms with Education Edge

By Denise Covington

Director of Information Management

The Blake School

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BlakeNet is Blake’s password-protected online resource for parents and alumni

•Alumni directories (RE)

•Parent directories (RE)

•New this year – Student directories (EE)

•Profile Display (RE)

•Profile Updates – personal information (RE)

•Annual Family and Student Information Updates (EE)

•Sports Registrations and Athletic Forms on file pages (EE)

BlakeNet Uses at Blake

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Alumni Directories

• Directory Part

• Integrated with Raiser’s Edge

• Regional directories

• There is a Directory Part (Education Edge) that integrates with Education Edge

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Parent Directories

• Directory Part

• Integrated with Raiser’s Edge

• An attach queries to each directory to limit results to selected parents only

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Student Directories

• Directory (Education Edge) Part

• Integrated with Education Edge

• Can import in student photos into Education Edge and display in

directory as well

• Displays in a list: Photo, Nickname, Last name, Current Grade,

Homeroom Teacher Name, School, E-mail, Student Cell Phone (6 -12th

graders)

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Profile Display

• Need to be logged in

• Profile Display Part

• Integrates with Raiser’s Edge

• There is a Profile Display (Education Edge) part that integrates with Education Edge

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Update My Profile

• Login required

• Profile Form Part

• Integrates with Raiser’s Edge

• There is a Profile Form (Education Edge) part that integrates with Education Edge

• Updates personal info only

• Alumni can also update education

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Update My Profile

• You can pick

and choose what

you want to display

• Biographical

• Address

• Business

• Contact Info

• Spouse/Partner

• Relationships

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Form Instructions – Parent View

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Form Instructions – Parent View 2

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Form List – Parent View

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Clicking on start gets you here

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• Preview Live Parent Forms – submit one or two

- Information Update Form – students, parents, siblings

- Transportation Form has logic built in

- Health and Urgent Contact Forms

- Immunization Forms

• Backend of Parent Forms – creating

• Exporting to Excel

• How does it come into Education Edge (or RE)

Take a look online

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Common Form

Click here

• Not pre-populated

• Can create a spreadsheet of data

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Common Form – Thank you

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Confirmation Email

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Submission Email to staff

Note: The email format is not editable within NetCommunity

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Form Data

Click on Site Explorer Forms Data Search for your form Export

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• One form display for all forms is better for parents - navigation wise (or you can choose to have all paper forms into one form)

• Parents fill out online forms right away or forget about them

• You will need to send reminders

• You can limit who can see forms - only parents of rising K, 7 and new students need to fill out the immunization form

Tips

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• You can add html into form text boxes and the web browsers will read

and display it correctly. This helped us color text, bold text, create

bulleted lists, and insert links within a form itself.

• You can hide the steps at the top if you need to - submit a case to

Blackbaud and they will edit the CSS for you (I do not recommend

editing this on your own if you don’t know CSS)

• Online Admissions forms can have logic built into them (hide

sections, steps based on 2013-14 grade)

You can use html

within forms

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• Paper back up for parents without internet access

- Computer on campus for parents to fill out forms

- Library/conference room/kiosk by front doors are some ideas

• Roll out

- Notify parents/constituents well in advance of change

- Be sure to pilot with a small group and solicit feedback!

- Feedback is invaluable!

Things to think about

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Questions?

Thank you!