Post on 08-Aug-2019
ODOT LPA - PROJECT BILL OF MATERIALS OVERVIEW
MARCH, 2019
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LTAP WEBINAR
ODOT LPA
PROJECT BILL OF MATERIALS
OVERVIEWChase Wells, P.E.
ODOT - Division of Construction Management
Office of Alternative Project Delivery
Chase.Wells@dot.ohio.gov
614.466.4789
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Agenda
o FHWA Ohio Stewardship & Oversight Agreement Highlight
o Regulations
o Various Material Acceptance Methods
o Job Mix Formulas
o ODOT-let PBOM vs Local-let PBOM
o Live Project Bill of Materials Demonstration
o Questions
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Project Bill of Material History
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Project Bill of Material History
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Project Bill of Material Overview
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Project Bill of Material Overviewo CFR 637 – “Each STD shall have its central laboratory accredited by the AASHTO
Accreditation Program or a comparable laboratory accreditation program
approved by the FHWA”
o AASHTO re:source (formerly AMRL)
o CCRL (Division of ASTM International)
o CFR 635.123 – “The STD shall have procedures in effect which will provide
adequate assurance that the quantities of completed work are determined
accurately and on a uniform basis throughout the State. All such determinations
and all related source documents upon which payment is based shall be made a
matter of record.”
o The PBOM is a management method for material tracking and acceptance on the
project.
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Project Bill of Material
Purposeo Ensures Material Accepted ≥≥ Materials Required throughout the
life of the project.
o Provides acceptance method (QPL, Approved Lists, TE24 (Certs),
QC/QA, CTD, SMQ, etc.)
o Primary and Component Materials
o Conversion factors
o Payment substantiation
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Qualified Products List (QPL)o The QPL identifies materials, and manufacturers whose materials are
approved for use on ODOT projects without further documentation or
testing.
o Materials that historically have an acceptable performance history
o Producing Industry has a history of furnishing these quality materials
o Small $$ in the Department’s overall material purchases
o OMM laboratory does not possess the equipment or capabilities to
routinely test for acceptance
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Qualified Products List (QPL)
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Qualified Products List (QPL)
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Qualified Products List (QPL)o Best Management Practice
o Print and Place in Work Item Reference Folder (QPL List is Active)
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Approved Listso The Approved List (AL) is an internet based list created to provide ODOT contractors
and field personnel easy access to information needed to construct or manage a
project.
o Proof for files
1. Manufacturer’s stamps or imprint on the item
2. Label information
3. A letter of conformance showing the manufacturer
4. Some other form of documentation showing the manufacturer, grade, and/or
brand sufficient for positive identification of the material for determining
Approved List status
5. Supplier markings
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Approved Lists
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Approved Lists
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
TE 24so An OMM Numbering System/ Form Number that is used by external
producer/suppliers to ship materials
o Works in conjunction with the Department’s Virtual Warehouse - system used
exclusively by external producers/suppliers. VW allows shipping of materials
directly to the work site for a project or to other P/S.
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
TE 24so Ensure Contractor provides paper copies of TE24s.
o Suppliers state, “We can’t create TE24s without an ODOT project
number.” UNTRUE
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Certified Test Datao H-piles, cast pile points, shear studs, CIP reinforced concrete piles, slope erosion
protection, etc.
o Not a certificate of compliance… that data is what the data is…
o Verify test data meets specifications
Small Quantity (ODOT CMS 106.03)o The Project Engineer may accept small quantities and materials for temporary application
that are not intended for permanent incorporation in the Work.
Job Controlo Sample taken to pay for work. Sample usually will determine whether the quality of
materials incorporated into or proposed for incorporation into the work conforms to some
or all specified quality requirements. (e.g. Concrete Tests)
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Asphalt & Concrete Job Mix Formulas (JMF)
How to ensure your Asphalt and/or Concrete mix is
approved and from an certified Producer Supplier…
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Concrete Job Mix Formulas (JMF)
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Concrete Job Mix Formulas (JMF)
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Concrete Job Mix Formulas (JMF)
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Concrete Job Mix Formulas (JMF)
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Concrete Job Mix Formulas (JMF)
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Bituminous Conversion Factors
o Ton/CY ≠ 2.00
o Project Bill of Materials will need updated
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
ODOT LPA PBOM – LTAP Webinar March 7, 2019
How the Project Bill of Materials is developed…
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ODOT LPA PROJECT BILL OF MATERIALS
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Project Bill of Material – Startup
What You’ll Need…
o ODOT Item Codes
o Bid Quantities
o 5 Minutes of Time
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Project Bill of Material – Imperfections
o Inability to repeat Item Codes
o Scientific Notation
o Does not include Local data
o “Static” Item Master
o Absent/Incorrect Conversion Factors
ODOT LPA PBOM – LTAP Webinar March 7, 2019
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ODOT LPA PROJECT BILL OF MATERIALS
Project Bill of Material – Summary
o The ODOT provided PBOM is a project tool
o Not Mandated
o Must have some type of system for tracking and
certifying materials
o Collecting tickets does not meet the standard and
expectation
o Adhering to CFR 637
o InfoTech’s “Appia”
ODOT LPA PBOM – LTAP Webinar March 7, 2019
39 |
LTAP WEBINAR
ODOT LPA
PROJECT BILL OF MATERIALS
QUESTIONS?Chase Wells, P.E.
ODOT - Division of Construction Management
Office of Alternative Project Delivery
Chase.Wells@dot.ohio.gov
614.466.4789
ODOT LPA PBOM – LTAP Webinar March 7, 2019