10 Apr 2023 www.oikos-international.org

oikos workshop ‘Chapter Management'

oikos Spring Meeting 2008Nina Hug

Oslo28 March 2009

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Agenda

3 Triangle: Motivation, Resources and Vision

2 Challenging: oikos Chapter Management

1 Intro & objectives

4 Planning is key: Some guiding ideas

5 Knowledge transfer

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Challenging: oikos Chapter Management

oikos chapter management

Studies at University

private life

oikos projects

oikos board meetings

meeting sponsors

coordination with oikos International

xyz other issues

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Your motivation to be involved?

oikos is a student organization where everybody who is involved spends his/her time voluntarily

Therefore we all have an interest to feel that it is worthspending time for oikos!

What makes it worthy for you? Why are you involved in oikos?

Take 5 Minutes time to think about this question!Write down what comes into your mind on the cards provided!

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Ingredients for a successful Local Chapter

How does your ideal Local Chapter look like?

What characteristics would it display? Divide into groups of fiveTake a flipchart and write down every idea

that comes to your mind! Do not discuss these, just write them down!!

Use the 100% commitment method to agree on the characteristics that make a successful Local Chapter!

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• Vote within your group on the answers (tick-in-the-box if your whole group agrees 100%)

• Vote on the answers of your parallel group (tick-in-the-box if your whole group agrees 100%)

• Negotiate with your parallel group (in plenum) if you think that your bullet point, which has not achieved 100% commitment, should be kept

• All Items that have achieved 100% commitment are kept and binding for the whole team!

• Note: If you don’t understand, what a bullet point means, than do not give a tick / stroke.

The 100% Commitment Method

A method to work on the questions

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How do we realize this vision?

• We build on the specific strengths of every individual and every oikos entity

• We care about the “relevant system”: – Who is responsible for what?

– Who has to decide?

– Who will do it?

• We prioritize carefully and commit ourselves to our goals

• There is always room for improvement for everybody

Some basic rules that guide our work

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What are our specific strength?

Three baskets of resources 1. Individual strength of every member2. Institutionalized organizational strength

• Local support• International support• Routines

3. Non-institutionalized resources (ad-hoc)

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What are our specific strength?

• Sit together with your Local Chapter fellows in this workshop and collect the different resources you define as strength!

• If there are no chapter fellows in this workshop, please do this exercise on your own.

• Sort the resources into the different baskets (green = individual strength; yellow = institutionalized strength; white = ad-hoc resources)

• Present and explain your collection of strength to your oikos fellows in the plenum!

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Triangle: Motivation, Resources, Vision

Your motivation

Vision for a successful

local chapter

Strength of your chapter

and your environment

Chapter Management

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The local chapter setting

oikos International

Advisory Council

Sponsors

other networks

oikos chapter management

Who stays until when?

Who does what (official/unofficial)?

Project groups Chapter board

- coordinate chapter meetings- Recruiting members - Maintain active website - Coordinate resources and projects

Studentsat University

Local Chapter Members

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oikos International

Advisory Council

oikos Foundation

Foundation Board

Founders Board

oikos Local Chapters

be informed – get involved – make a difference

EducationEducation NetworkingNetworking ResearchResearch

In each Local Chapter:

Legislative Meeting

Board

Advisory Council

PhD FellowsChapters in Accession

Executive Board

Legislative Meeting

oikos – organisational setup

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oikos activities consist of networking, education and research.

Our activities are conducted within the framework of a constructive and open-minded dialogue and reflect local realities. They network students with representatives from academia, business, NGOs, politics and media.

13

international oikos

projects

supporting the Local

Chapters!• empowering students and projects• advancing the oikos network• strengthening research

typical Local Chapter

projects• conferences• lectures• tutorials• movie screenings• thesis awards• simulation games• innovative learning models

YOU

oikos activities

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international oikos projects

PhD Summer Academy

PhD Fellowship Programme

Strengthening research

Case Writing Competition

Empowering projects

Winter School

Autumn Meeting

Advisors Retreat

Spring Meeting

Student AwardProject Leadership Programme

Project Development Fund

Advancing the oikos network

landscape of oikos projects

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Planning is key – Why? What?

oikos chapter management

Projectmanagement • Project Definition: What is your goal?

Efficient Chapter Management • How to formulate a goal which helps your

management process? Make it concrete (verbs, do-activities)Make it measureable, give it a time

horizon

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Objective Task Responsible Deadline

Finances Develop a concept-draft how to deal with multinationals (sponsoring)

JH 05.07.2007

Member Development

Clarify LC memberships Mario, Alexis, Mirjam, Christoph, Maciek, Malte, Thomas

15.05.2007

Organisational Development

Status Report: Advisor Structure, Coaching Infrastructure, Existing Ideas Send Request to oikos Family

LS 05.07.2007

Finances Draft Budget 2008/09 AB 05.07.2007

Communication Define effective communication Practices

NH 29.08.2007

Projects Speaker Series Find suitable person

MH 22.10.2007

Example: Objectives and Tasks

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Road Map I

Fixed Stars - Team members- oikos International

events - Exam period - Money issues

shaping the path

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Time You will need to devote at least four hours to that meeting.

People Make sure you are not more than 20 people, but aim for  8 people at least . You should be able to divide into two groups. If you are less than 8 people, do not divide into groups.

ModeratorIt will be helpful if one team member or external person takes over the role of a moderator of the meeting.

Infrastructure    Laptop and beamer to track the decisions, flipcharts and pens or blackboard and chalk, a room where two groups can work in parallel

Road Map II – Strategy Meeting

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Road Map III – Strategy Meeting

Getting more concrete•How do you know the year was successful? Which indicators will tell you were successful? •What have you done to make the year a success? Which measures, events, projects do you need to undertake? •What will be different from the times before you had this success? •Who can do what today to make that difference? 

A question to start with: Imagine, 2009 was a huge success: What exactly have you achieved in 2009?

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Criteria for a good meeting

Criteria Planning tool Time/Place

Kept to the envisaged time frame

Assign time slots to agenda points

Before the meeting

Kept to envisaged time frame

Aissign Moderator to keep the time

Before/During the meeting

…

…

…

…

…

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A project proposal answers the question ‘What is the event all about?’.  •Which problem does your idea/project solve?•What are the consequences caused by the problem you want to solve?•Who has the problem?•Who owns the problem?•Which alternative solutions already exist for solving the problem?

Project Proposals

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oikos Advisory Councils

• What do you expect from your Advisors?

• What roles do they have? • What is their background?• What strength do your Advisors have?

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Local Chapter

Environment

University

external actors

Professorse.g. Sabine Bohnet Joschko, Prof. at University of Witten/Herdecke, Advisor to oikos Witten/Herdecke

other NGOse.g. Stephan Schmidtlein, Südwind e.V.,Advisor to oikos Cologne

Alumnie.g. Claude Siegenthaler, Advisor to oikos St.Gallen

companiese.g. Uwe Bergmann, Henkel AG, Advisor to oikos Cologne

Media/PRe.g. Ronny Kaufmann,Communication expert at Swiss Post,Advisor to oikos St.Gallen

Administration

e.g. Anke Burmester, environmental office, university of Hamburg, Advisor to oikos Hamburg

They know oikosThey are highly committed and have interest in further strengthening of oikos They are living oikos memory

access to the facultyfacilitate the integration of sustainability into teaching and research

facilitate contacts to speakersfacilitate contacts to other networkscontacting

speakerssupport in sponsoring issues: how to approach companies

They help with marketing /PR issues They facilitate contacts to other networks

They help getting access to the facultyThey help with sustainable campus projects

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Your chapter and oikos International

Tools for chapter management:• Member Database & Alumni Database • Your Chapter News • oikos Calendar of Events • oikos Toolbox • oikos Events/Projects

• oikos Award/oikos Winterschool• PLP and PDF

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Exercise

Please divide in two groups and answer the following question:

Imagine the next chapter meeting/project meeting was a great success: what exactly has happened?

What are criteria for a good meeting?