Post on 25-Dec-2015
New Administrative Review and Proposed Professional Standards for School Nutrition
MASBO BI-Monthly MeetingMilford MA February 5, 2014
Katie Millett, LDNAdministrator, ESE, Nutrition, Health & Safety
Updates New Administrative Review Off- Site Assessment On-Site Assessment Financial Management-Resource Management Compliance Packet Direct Certification-New Report Format Six Cents Certification
Training Proposed Professional Standards USDA ART Grant USDA Foods Resources
2/5/2014
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Massachusetts Department of Elementary and Secondary Education
New Administrative Reviews• School Year 2013-14 posted
• Three year cycle
• Priority to SFA’s not certified and not reviewed last year
• Off-Site Assessment must be completed by SFA-ESE Security portal. Will be reviewed with SFA prior to review.
• Supporting documents in Document and Reference Library
• Statewide trainings have been completed. 2/5/2014
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Massachusetts Department of Elementary and Secondary Education
New Administrative Reviews
• Corrective Action Plans will be completed through ESE Security Portal
• Review not closed until all corrective action items have been resolved
• Fiscal Action tied to review findings.
• E-mails to school nutrition director, business manager and superintendent
• Initial contact has been made by ESE staff. District personnel have to be available to follow up on various items
2/5/2014
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Massachusetts Department of Elementary and Secondary Education
Non Program Foods Sold outside of program meals Purchased with funds from the school food
service account Includes competitive foods as currently
provided in regulations An SFA must ensure that the overall revenue
from non-program foods meets or exceeds the cost of obtaining these foods
If non-program food is purchased the SFA, all revenue must accrue back to the school food service account
2/5/2014
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Massachusetts Department of Elementary and Secondary Education
Financial Management Financial Management System
As defined by state agency (ESE) Reconciliation Process Resource Management Module of the
Review Local Cash Management Procedures
Cost Control Indirect Costs vs. Direct Costs Non Program Funds/Foods Paid Lunch Equity Tool Completed Annually-
2014-15 posted Reimbursable Meals2/5/2014
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Massachusetts Department of Elementary and Secondary Education
Six Cent Certification Districts remain that are not certified and
not getting additional funds Notices going to be sent to school
business official Submitted spreadsheets have been
reviewed and approved Last round of assistance in training lab
setting is being scheduled-Notices to be sent
Menu Planning Project can be used In new review process, full nutrient
analysis2/5/2014
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Massachusetts Department of Elementary and Secondary Education
Reimbursement Rates 2013-14 School Lunch
Paid .0575 + .28 = .3375 Reduced .0575 + .28 +2.25 =
2.5875 Free .0575 + .28 + 2.65 =
2.9875 School Breakfast
Paid .28 Reduced 1.28 SN 1.59 Free 1.58 SN 1.80
After School Snack Paid .07 Reduced .40 Free .80
Milk .2025 Entitlement Value .2325
2/5/2014
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Massachusetts Department of Elementary and Secondary Education
Direct Certification No New lists in the Security Portal All districts have to conduct by electronic
means Minimum of 3 times per year Virtual Gateway
URF PACE VG
Resources and Aids ESENUTVG@doe.mass.edu
2/5/2014
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Massachusetts Department of Elementary and Secondary Education
Income Verification Process must be completed by
November 15 annually Use Virtual Gateway for Direct
Verification New format for data collection Accurate Verification Summary Report Verification for cause
Questionable applications District Employees and verification
2/5/2014
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Massachusetts Department of Elementary and Secondary Education
Alternative Methods of Eligibility Direct Certification with Medicaid
Control vs. Demonstration Group-Surveys issued
Provision 2 State Universal Breakfast Community Eligibility Provision
40% of students directly certified eligible ‘Identified’ students Multiplier factor of 1.3-1.6 60% is approximate number for break even Jan/Feb 2014 training for eligible districts Notices in April 2014-district and schools Based on June 2014 certification numbers
2/5/2014
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Massachusetts Department of Elementary and Secondary Education
Administrative Review Training Grant Address improving accuracy and
accountability in School Meals Programs MA received $1.02 million in FY 10 and
additional funds in FY12 Focus in 3 Areas
On-site workshops Training Modules Enhanced claim analysis tools www.makingitcount.info
2/5/2014
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Massachusetts Department of Elementary and Secondary Education
MA USDA Foods Entitlement Value- 0.2325/meal
Based on last year’s numbers Ordering Tracking dollars in ESE Security Portal
Shelf Life Updates USDA Security Portal
Foods ordered for FY 2013-14 Diversion Survey DOD Pilot and Expansion
2/5/2014
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Massachusetts Department of Elementary and Secondary Education
MA USDA Foods Carry Over Inventory Processed Product
Policy Catalog to Order Open in January with
orders due in Spring 2014 Frozen Fruit Waiver extended Expect wide range of products New Products State Emergency Notification System
(SENS)
Massachusetts Department of Elementary and Secondary Education
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2/5/2014
Professional Standards State Child Nutrition Director Local School Nutrition Director All school nutrition personnel will be
required to have annual training in reimbursable meal identification and accuracy
See www.makingitcount.info and JSI training
Proposed regulations-January 31, 2014 Look at NFSMI Competencies, Skills and
Knowledge documents2/5/2014
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Massachusetts Department of Elementary and Secondary Education
Professional Standards
• SNA Keys to Excellence• Tracking system to document• Will be reviewed at time of Administrative Review• Effective for July 1, 2015
Allergen Awareness School Food Service Personnel with
Manager Certification Allergy Awareness training
Policies and procedures in place ESE and John Stalker Institute of Food
and Nutrition courses Display Allergen Notice Review updates and be current
2/5/2014
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Massachusetts Department of Elementary and Secondary Education
School Breakfast Challenge Grant Opportunities State Breakfast Grants
$200,000.00 November 2013 due date
Federal Breakfast Grants $250,000.00 Should be posted soon
29 Districts have seen improvements Two have significant increases Participation was down slightly in 2012-
132/5/2014
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Massachusetts Department of Elementary and Secondary Education
Resources Harvard-Pilgrim Foundation-Healthy School
Food Champions Grant: $100,000. Ten grants for $10,000 each
Eos Foundation- Grants for alternative breakfast opportunities in Gateway cities
Pew Charitable Trust- Training and Equipment
Community Outreach Plans
USDA Farm to School Census2/5/2014
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Massachusetts Department of Elementary and Secondary Education
Resources John Stalker Institute Department of Elementary & Secondary
Education Security Portal
School Nutrition Assn of MA & School Nutrition Association
NFSMI ESE’s Child Nutrition Outreach Program Food Day- October 24, 2013 Grants US Department of Agriculture
HUSSC-award recognitions and application Sharing Information website
2/5/2014
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Massachusetts Department of Elementary and Secondary Education