Post on 11-Apr-2017
My favorite SQL automations
Brian AbelingWest Des Moines
abelingb@wdmcs.org
http://bit.ly/2oFyNr6
@wdmTECH
most important feature is…
TaskSchedulerSystem Administration > Preferences > Task Scheduler
Task Scheduler
Will I give you ALL of the scripts?
No
Why not?•They use custom fields, views and tables
•Can really mess up your system
Clean up inbox
Auto delete all messages 5 days old in inbox.
1
Clean up inbox1
Turn Class Rank OFFEnsure certain fields are off
2
Turn Class Rank OFF2
Create new accounts
Automatically creates accounts for any new students and sets user id / password.
3
Create new accounts3
Password Requirements4
Delete SSN info
Auto delete all SSN info each night
5
Set guardian rights
If guardian, then mark portal & messenger
6
Set guardian rightsIf guardian, then mark portal & messenger
6
Set teacher messengerAuto set teacher messenger box.
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Set teacher messengerAuto set teacher messenger box.
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Set teacher messengerAuto mark teacher messenger box.7
504 Flag8Montoya, Inigo
At Risk Flags9Montoya, Inigo
You killed my father, prepare to die
Gifted/Talented FlagsMontoya, Inigo
10
Gifted/Talented Flags10
IEP FlagsMontoya, Inigo
11
Update team name
Auto update team name based on homeroom
12
Update team name13
Update AP Courses
Auto update all courses that start with “AP_”
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Update AP Courses
Auto update all courses that start with “AP_”
14
Update Custom Field
Update Grad Yr / Destiny Homeroom
15
Flag PLP with docs
Auto update PLP flag when doc is stored in PLP area.
16
Flag PLP with docs16Montoya, Inigo
Non English Flag
Create phone icon with family language in user notice.
17
Non English Flag17Montoya, Inigo
Non English Flag17
Montoya, Inigo
Rollover displays the language
No Email Flag
Flag students which DO NOT have any guardians with email .
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No Email Flag18
Look for guardians first, then check to see if they have email address.
No Email Flag18Montoya, Inigo
Display flag on student to denote no email in family
No Email Flag18
Reports to help office staff identify who to call to verify if no email
No Email Flag18
Create an ad-hoc, then create mailing labels for only those without email.
Foster Care
Auto mark foster care children for FRL.
19
Staff Accounts
Auto mark all staff for campus application and group memberships
20
Staff Accounts
Active staff, mark Campus Application.
20
Staff Accounts
Active staff, add to ALL group.
21
Staff Accounts
AssignCalendarGroups
22
Staff AccountsIf employment ended>remove @wdmcs.org email address >remove from calendars>change homepage
22
Student Accounts
Fill primary email address Force password reset if
common password used Fill graduation year
23
Fees24
Look at multiple factors for marking Fees tab.
Add comments to Fees Tab for those handling fees.
Fees24 Total past due fees, store
in separate field Use stored field to send
out noticed via messenger
Do Not Release Flag
Custom Do Not Release tab
25
DNR info25Montoya, Inigo
Auto fill Title status
Help with state reporting by auto populating fields such as Title I Math and Reading.
26
Auto fill Title I status26
Fill Title fields based on enrollment information.
Activities/Athletics27GPA of students in Athletics?
1 sport vs 2 sports vs 3?
Activities/Athletics27All Athletics = ATHAll Activities = ACT
Activities/Athletics27
Activities/Athletics27Script that counts and stores number of ATH enrollments
Activities/Athletics27Creates flag w number of courses
Athletics Eligibility Transfer28Automate the date of athletic eligibility for transfers.
Semester Test Opt Out29Automate process of determining who can opt out of semester tests.
Daily Runvs
Run Once
Honor Roll Course
Auto enroll in course based on criteria
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Honor Roll Course31
Auto enroll students who meet criteria into course
Honor Roll Course31
Once rostered, we can use…•Messenger to contact them•Mailing labels to mail them•Add to the transcript
Courses for awards
Auto enroll students into courses that related to academic awards.
32
Copy lockers forward
Use a script to copy locker info forward for those who need the same locker.
33
Academic Ineligible
Use a script to auto fill academic ineligibility.
34
Academic Ineligible
Use a script to auto fill academic ineligibility based on grades.
34