Presented BySamit Jain

Brief about project management processes

Difference between multiple project management and single project management

Discuss the challenges faced by project manager while managing multiple projects in service industry

Discuss techniques to overcome these challenges

Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.

Major process groups generally include:

Initiation Planning or development Production or execution Monitoring and controlling Closing

Start and end date Defined scope Independent vs. Integrated Prioritization Scheduling system

large number of small projects, all with different requirements and delivery dates

High demand for project delivery Managing multiple risks and resolving multiple issues. Limited resources within the resource pool. Frequent changes in requirement Conflicting priorities among projects Communications among too many people Not enough visibility on the detail being performed by

project teams

Time managementquickly determine what to do when and how much time PM has. PM cannot micromanage every single task it needs to start focusing on managing time among all projects.

Checklist for managing multiple projectsPM should create a portfolio checklist for managing multiple projects

Prioritization of projectsIt needs to determine which projects are more important than the others.

Work Breakdown StructureWBS is a tool used to define and group a project's discrete work elements

Keep daily status

It is essential to keep daily status of each task from team members

Keep some resource on bufferIt is beneficial to keep some resources on buffer. But it depends on available resources.

Risk and Issues logShould properly keep log for risks starting from project estimation. Risk can be requiremental, technical, resource related, environmental, and acceptance.

Scheduling and Resource allocationSchedule all available resources to optimize goal achievement

Requirement change management

There is a need for streamlined, flexible approach to requirements change management

Create a dashboardkeep summary of tasks of all projects on a dashboard. Most of the project management systems have this dashboard

Habitually and constantly prioritize project tasks. Ensure that enough time committed for each task or

milestone. Create a master project calendar with a timeline for each

project—identifying the major project milestones and their dates.

Use same reporting formats for each project. move among your teams on a daily basis Provide regular reviews of your progress to your executive

team Share the news with team – good or bad Be ready to be available in 24X7 scenario

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