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MPDS 00-00-02 Explanation and Use of Malaysian Project Design Specifications (MPDS) July 2011
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
Note to Third Parties: Copyright (2010) ExxonMobil Exploration & Production Malaysia Inc. All rights reserved. No portion of this work may be reproduced or distributed by any means or technology or otherwise used in any manner without the express written consent of ExxonMobil Exploration & Production Malaysia Inc.
Explanation and Use of Malaysian Project Design Specifications (MPDS)
MPDS 00-00-02
0 July 2011 Initial Publish FF AAR LBW DCS
Rev. Issue Date Description Document Custodian
Endorser System
Administrator System Owner
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
Scope
This Malaysian Project Design Practices (MPDS) focuses only on usage and application of MPDS for
EMEPMI projects execution.
Explanation and use of Global Practice and EMEPS are intentionally segregated to be further detailed in
GP 00-00-02. Processes related to the GPs, and EMEPS are intended to meet Operations Integrity
Management System (OIMS) and ExxonMobil Capital Project Management System (EMCAPS)
requirements.
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
Table of Contents
1. Required References ............................................................................................ 4
1.1. Global Practices–ExxonMobil Engineering Practices ................................... 4
1.2. EMEPMI Specific References ...................................................................... 4
2. Definitions.............................................................................................................. 4
3. DPSS Organization................................................................................................ 5
4. MPDS General Information................................................................................... 7
5. MPDS Approval Procedure................................................................................... 8
6. MPDS Updating Procedure................................................................................. 10
7. MPDS Deviation Procedure ................................................................................ 12
8. MPDS Retroactive Application Procedure ........................................................ 15
Record of Change ....................................................................................................... 17
Attachment 1: Purpose Code Definitions................................................................. 18
Attachment 2 : MPDS Roles & Responsibility Matrix............................................... 20
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
1. Required References
This Section lists the Practices, codes, standards, specifications, and publications that shall be used with
this document. Unless otherwise specified herein, use the latest edition.
1.1. Global Practices–ExxonMobil Engineering Practices
GP 00-00-02 Explanation and Use of Global Practice
1.2. EMEPMI Specific References
OIMS System 3-2
Shared Services LAN
I:\shdsrvc\Information\OI\EMEPMI SYSTEM MANUALS\Element
03\Sys 3-2, Managing Design Practices
2. Definitions
Design Instruction
Manual (DIM)
Heritage (now retired) EMEPMI primary specifications intended for
use by EMEPMI's design engineers and design consultants.
Global Practice (GP) ExxonMobil’s corporate wide primary specifications which are used as
the basis of MPDS development.
General Specifications
(GS)
Heritage (now retired) EMEPMI primary specifications intended for
use by fabricators, contractors and equipment suppliers.
Malaysian Project
Design Specifications
(MPDS)
Documents developed based on GP with relevant local lessons learned
from DIM / GS incorporated to be used as the basis for project
development.
Shall Indicates a mandatory requirement that must be followed unless
otherwise instructed or approved.
Should Indicates a recommended preference that is good practice but is not
required in order to conform to the GP. An alternative to this
preference is not considered a deviation.
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
3. DPSS Organization
1. Design Practices Specifications and Standards (DPSS) Organization is established under OIMS
System 3-2 – Managing Design Practices, Standards and Deviations.
2. This organization has the overall responsibility for the specifications used within EMEPMI, e.g.
MPDS.
3. Overall roles and responsibilities of the DPSS Organization members, depicted in the Organization
chart above, are detailed in Table 1.
Table 1 : DPSS Organization Member Roles & Responsibility
Role Responsibility
DPSS /
System 3-2 Owner
• Has overall responsibility for the DPSS and its management.
• Approves changes to DPSS procedures.
DPSS /
System 3-2 Administrator
• Develops DPSS procedures and assists DPSS Owner in ensuring
procedures are communicated and implemented.
• Approves changes to DPSS forms.
• Approves personnel changes in SMC List.
• Establishes frequency of reporting on DPSS measurement
parameters.
DPSS Steering Committee
• Provide management oversight
• Ensure the DPSS is staffed with knowledgeable individuals.
DPSS / System 3-2 Owner
(Project Executive)
DPSS Steering Committee Project Executive
Surface Technical Manager
Design Engineering Manager
Production Proj. (Brownfield) Manager
SHEQ Manager
MPDS Technologist
DPSS Coordinator (s)
EMEPMI SMCs
DPSS / System 3-2 Administrator
(Design Engineering Manager)
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
Role Responsibility
DPSS Coordinator (s)
• Provides support to DPSS Administrator in DPSS management.
• Establishes DPSS procedures
• Establishes format of DPSS forms
• Conduct performance verification on MPDS usage
• Interprets verification results and advise DPSS Administrator and
Owner as appropriate.
• Conducts DPSS training as required.
SMC Leads • Act as overall contact for any queries on the assigned MPDS
• Assign/maintain MPDS custodianships to team members
• Coordinate review of MPDS updates with respective SMC team
members
SMCs • Primary contact for technical queries related to the assigned MPDS
• Review the drivers of MPDS updates
1. Determine if updates are safety or integrity critical items. For
such items, prepare MPDS Bulletin for System 3-2
Administrator approval.
2. Update MPDS document – during scheduled maintenance
(every 3 years) or as deemed required
• Ensure a copy of approved MPDS and all supporting documents are
sent to MPDS Technologist for record and LAN update
• Ensure applicable local regulatory requirements are incorporated
into the assigned MPDS
• Act as a contact with GP SME
• Determine involvement of SMC(s) or personnel from other
discipline to develop and review the assigned MPDS
MPDS Technologist • Maintains the MPDS Repository List
• Maintains electronic and hard copies (if applicable) of MPDS
• Maintains a master file of all DPSS forms
• Maintains records/logs of approved PCNs (deviations to MPDS /
DIM / GS only) and MPDS Bulletins
4. The roles and responsibility of all involved parties during the MPDS Approval, Update and
Deviation phases can be seen in Attachment 2 – MPDS Consolidated Roles & Responsibility Matrix.
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
4. MPDS General Information
1. MPDS are largely developed based on ExxonMobil’s Global Practice (GP) with relevant information
from DIM/GS incorporated. The MPDS numbering corresponds to the GP number that the MPDS is
developed from, e.g. MPDS 70-01-05 is based on GP 70-01-05.
2. When there is no applicable GP for a specific topic, GS is used as the base document to develop the
MPDS. They are numbered with “MPDS XX-99-XX”, e.g. MPDS 00-99-04 Precommisioning and
Testing is based on GS 0-5-20.
3. The lists of GP and GS used to create these MPDS can be found in MPDS Repository File on OIMS
System 3-2 Shared Services LAN.
4. MPDS publish date and revision numbers along with the GP revisions which the MPDS is based on
are shown in the header and footer of MPDS respectively.
5. Purpose codes, extracted from GP, e.g. [S], [E], are intended to highlight specific requirements and
their implications (Refer to Section 4.3 of GP 00-00-02). The [X], [Y], [Z] purpose codes, applicable
only to MPDS, are there to identify the changes made when a GP is modified into an MPDS. Refer to
Attachment 1: Purpose Code for detailed definition.
6. The MPDS cover would display the following information:
a) Document Custodian = Subject Matter Contacts
b) Endorser = SMC Lead
c) System Administrator = Projects Department’s Design Engineering Manager
d) System Owner = Project Executive
7. Refer to GP 00-00-02 for detailed explanation on GP and EMEPS
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
5. MPDS Approval Procedure
5. Appropriate management approval is required before any new or updated MPDS can be officially
used. The MPDS will be endorsed and approved via a memorandum / routing slip.
6. The required approval level of each MPDS varies, as summarized in Table 2.
Table 2 : Summarized Approval Level for New and Updated MPDS
Updated MPDS
New MPDS (no SHE impact) (SHE impact)
EMEPMI SMC Endorse Review Review
EMEPMI SMC Lead Approve Endorse Review
System 3-2 Administrator Note 1* Approve Endorse
System 3-2 Owner Note 1* Approve
*Note 1 - Approval authority delegated to SMC Lead
7. A “Draft” MPDS is an MPDS which has not received the appropriate level of endorsement due to
several reasons e.g. MPDS is still under development, pending SMC lead endorsement, and pending
updates endorsement by System 3-2 Administrator / Owner.
e) In the event that these “Draft” MPDS are required to be used, endorsement and approval from
System Administrator and System Owner is required.
f) Users are required to perform a Risk Assessment to ensure that no Safety, Health and/or
Environmental implications are associated with releasing these “Draft” specifications.
g) Users need to refer to the MPDS Repository List to identify whether the MPDS are in “Draft”
status.
8. Refer to Figure 1 for MPDS Approval Procedure chart
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
Note to Third Parties: Copyright (2010) ExxonMobil Exploration & Production Malaysia Inc. All rights reserved. No portion of this work may be reproduced or distributed by any means or technology or otherwise used in any manner without the express written consent of ExxonMobil Exploration & Production Malaysia Inc.
Figure 1- MPDS Approval Procedure
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
Note to Third Parties: Copyright (2010) ExxonMobil Exploration & Production Malaysia Inc. All rights reserved. No portion of this work may be reproduced or distributed by any means or technology or otherwise used in any manner without the express written consent of ExxonMobil Exploration & Production Malaysia Inc.
6. MPDS Updating Procedure
1. MPDS could be updated for the following reasons (Drivers of MPDS updates):
a) Revision, addition or deletion of GP, where GPs are maintained by the Corporation
b) Project Change Notice (PCN)
c) Incident Reports
d) Lessons Learned
e) Others e.g. Contractor’s Feedback
2. These drivers will be received by the MPDS Technologist, who will notify the respective SMCs.
3. MPDS are scheduled to be updated every 3 years to incorporate new GP revisions, PCN, MPDS
Bulletin and other drivers. However, SMC, with the recommendation of the System 3-2
Administrator, has the flexibility to update the MPDS on as need basis.
4. MPDS Bulletin will be used to share any SHE critical information.
5. There is a possibility of MPDS being in-between revisions. If there are any update drivers that have
not been incorporated into the current MPDS, it would be parked under the same folder as the MPDS
itself. Users would have to work with the SMC / SMC Lead to decide whether to implement these
updates, bearing in mind that these might be incorporated into the next MPDS revision.
6. Approval level required for updated MPDS is discussed in Table 2, Section 5.
7. Refer to Figure 2 for MPDS Updating Procedure.
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
Note to Third Parties: Copyright (2010) ExxonMobil Exploration & Production Malaysia Inc. All rights reserved. No portion of this work may be reproduced or distributed by any means or technology or otherwise used in any manner without the express written consent of ExxonMobil Exploration & Production Malaysia Inc.
Figure 2 - MPDS Update Procedure
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
Note to Third Parties: Copyright (2010) ExxonMobil Exploration & Production Malaysia Inc. All rights reserved. No portion of this work may be reproduced or distributed by any means or technology or otherwise used in any manner without the express written consent of ExxonMobil Exploration & Production Malaysia Inc.
7. MPDS Deviation Procedure
1. This procedure outlines the process to request for project specific deviations to the requirements in
MPDS.
2. “Shall” indicates a mandatory requirement that must be followed unless otherwise instructed or
approved. Alternative to this is a deviation to MPDS.
3. “Should” indicates a recommended preference that is good practice but is not required in order to
conform to the MPDS. An alternative to this is not a deviation to MPDS.
4. The Project Change Notice (PCN) form shall be used to document the review and approval of
exceptions/deviations to requirements in MPDS.
5. Detailed procedure on how to use the PCN form, which is also used for documenting deviations /
changes from Project specific documents e.g. Project Design Basis, can be found in Project
Management Manual Section 9.
6. For each type of exceptions/deviations, users must assess the following implications and its
mitigation/prevention measures:
a) Regulatory compliance
b) Safety/health/
c) Environmental impact
d) Operability impact
e) Cost impact
f) Schedule impact
g) Weight impact
7. Approved project specific deviations shall not be automatically adopted for general use on all
projects.
8. For approved PCNs that are recommended for permanent change to the MPDS, the MPDS
Technologist will keep a copy of the PCN at associated MPDS folder. This will be incorporated into
the MPDS at the next update interval
9. The required approval level of each deviation varies as summarized below. Refer to PCN for the
details of required approval level
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Table 3 : Approval Level for MPDS Deviation
MPDS Deviation
Non [S] and [E] deviations [S] and [E] deviations
GP’s Subject Matter Expert
(SME)
Endorse EMDC/EMPC SDR
form
EMEPMI SMC Review
- ensure no local contradiction
- review permanent change to MPDS
- review retroactive application on existing facitilies
EMEPMI SMC Lead Endorse Review
Projects Department SHE
Manager
Review (to ensure no local
contradiction)
System 3-2 Administrator Approve Endorse
System 3-2 Owner Approve
10. Refer to Figure 3 for Updating Procedure chart and the required level of approval.
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
Note to Third Parties: Copyright (2010) ExxonMobil Exploration & Production Malaysia Inc. All rights reserved. No portion of this work may be reproduced or distributed by any means or technology or otherwise used in any manner without the express written consent of ExxonMobil Exploration & Production Malaysia Inc.
Figure 3 - MPDS Deviation Procedure
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EXXONMOBIL EXPLORATION & PRODUCTION MALAYSIA INC
Note to Third Parties: Copyright (2010) ExxonMobil Exploration & Production Malaysia Inc. All rights reserved. No portion of this work may be reproduced or distributed by any means or technology or otherwise used in any manner without the express written consent of ExxonMobil Exploration & Production Malaysia Inc.
8. MPDS Retroactive Application Procedure
1. Figure 4 below outlines the process for identifying and advising Surface Technical of changes that
should be considered for retroactive application on existing facilities.
2. Potential retroactive application areas are identified from Project Change Notice (PCN), MPDS
Bulletin, Corporate’s Technical Alert, updated MPDS or the periodic Risk Assessments done on
existing facilities.
3. Changes that should be considered for retroactive application are those that:
a) involve major safety and/or environmental issues.
b) result in significant OPEX savings
c) will achieve economics savings (present value) in the order of USD250K.
4. DPSS / System 3-2 Owner will endorse the release of items proposed for retroactive application to
Operations Technical Surface Manager
5. Operations Technical Surface Department confirms whether the recommended item(s) are beneficial
to be implemented, based on the working knowledge of existing facilities and prepares a technical
proposal containing detailed cost, schedule and operations impact to implement the items.
6. Production Operations Management (Operations Managers and Deputy Production Manager) makes
the final decision on whether to proceed with retroactive application, approves the schedule and
funding plan, and assigns project ownership.
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Figure 4 - MPDS Retroactive Application
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Record of Change
Rev 0 Date: Jul
2011
Location Action Description
Initial Publish.
Instituted Purpose Codes [X], [Y], [Z] to identify those paragraphs that
have been deleted ( [X] ), modified ( [Y] ), or added ( [Z] ) as a result of
the Gap Analysis undertaken to identify items in heritage Company
design documentation (DIM and GS) and other sources relevant to
Company operations (i.e. Regulatory requirements) that should be
included into the MPDS.
Those paragraphs with Purpose Codes [X], [Y], [Z] shall be compared
against subsequent revisions of the GPs as they are accepted into
Company.
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Attachment 1: Purpose Code Definitions
Code Description
* Assigned to paragraphs that require the Company Representative to provide additional
information or make a decision.
A Assigned to paragraphs that require approval from the Company Representative before the
work may proceed or the design is finalized.
C Assigned to paragraphs whose primary purpose is reduced costs. Reduced cost in this context
refers to initial investment cost and does not include life cycle cost considerations. Life cycle
cost considerations are captured under reliability, maintainability, or operability purpose codes.
E Assigned to paragraphs whose primary purpose is driven by environmental considerations.
Environmental considerations typically include specifications intended to protect against
emissions/leakage to the air, water, and/or soil. Deviations from the specifications contained
in such paragraphs require formal review and approval according to local environmental
policy.
I Assigned to paragraphs that provide only clarifying information, such as Scope statements,
definitions of terms, etc.
M Assigned to paragraphs whose primary purpose is to provide for maintainability of equipment
or systems. Maintainability provisions are those that facilitate the performance of maintenance
on equipment/systems either during downtimes or during onstream operations.
O Assigned to paragraphs whose primary purpose is to assure operability of equipment or
systems. Operability is the ability of the equipment/system to perform satisfactorily even
though conditions are off-design, such as during start-ups, process swings, subcomponent
malfunction, etc.
R Assigned to paragraphs whose primary purpose is to improve or assure the reliability of
equipment or systems. Reliability is a measure of the ability of equipment/systems to operate
without malfunction or failure between planned maintenance interventions.
S Assigned to paragraphs containing specifications/guidance where the primary purpose is the
avoidance of incidents impacting personnel safety, process safety, and the public in general
and/or involving responses to emergency situations. Any deviation from the specifications
contained in such designated paragraphs requires formal review and approval according to
local safety policy.
Personnel Safety: Refers to the prevention of incident-related personnel injuries or illness,
e.g., burns, cuts, abrasions, inhalation of or exposure to dangerous
substances, etc., that could result in medical treatment, restricted work,
lost-time incidents, or fatalities.
Process Safety: Refers to the prevention and control of process releases, fires, and/or
explosions that could result in damage to equipment, process disruption,
or personnel injury or illness.
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Code Description
X Assigned to paragraphs that have been deleted in their entirety from the GP base-
document, and not replaced when developing the MPDS. The associated Rationale
content has been deleted as appropriate. The statement “Intentionally Deleted” has been
added to the original GP item number to retain the GP base-document structure.
The GP base-document and revision are listed on the front page of this MPDS as well as all
page footers.
The deleted paragraphs and requirements therein were not applicable to the MPDS at the
time of MPDS development. Subsequent revisions of the GP shall be compared against this
MPDS to ensure that GP updates are properly incorporated into the next revision of the
MPDS, including a review of deleted paragraphs to ensure the deletion is still valid.
Y Assigned to paragraphs that have been modified from the GP base-document when
developing the MPDS. These modifications may include partial deletion of text from a
specific requirement. The changes identified are of a technical nature, affecting the
clause of the MPDS (compared to the GP base-document). Clerical changes, such as
replacement of "GP" with "MPDS" or "Company" with "EMEPMI" are not identified.
The GP base-document and revision are listed on the front page of this MPDS as well as all
page footers.
Specific project requirements have been written into the GP base-document paragraph.
Subsequent revisions of the GP shall be compared against this MPDS to ensure that GP
updates are properly incorporated into the next revision of the MPDS. The specific project
requirements embedded in the GP base-document paragraphs shall be retained in subsequent
revisions of the MPDS unless otherwise superseded by requirements in the GP. Alternately,
they may be removed via the appropriate deviation process.
Z Assigned to paragraphs that have been added to the GP base-document.
The GP base-document and revision are listed on the front page of this MPDS as well as all
page footers.
The paragraph numbers assigned shall add onto the GP base-document structure. Therefore,
subsequent revisions of the GP shall be compared against this MPDS to ensure that GP
updates are properly incorporated into the next revision of the MPDS. All additional
paragraphs in this MPDS shall be included in subsequent revisions of the MPDS unless
otherwise superseded by requirements in the GP. Alternately, they may be removed via the
appropriate deviation process.
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Attachment 2 : MPDS Consolidated Roles & Responsibility Matrix
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Approval Deviation MPDS Updates
New MPDS no SHE
impact SHE
impact
Update non [S] and
[E] items [S] and [E] items
Retroactive Application
End User / Project Team
1) Aware that MPDS files and MPDS Repository File can be found at OIMS System 3-2 LAN 2) Ensure that the latest and approved revision of MPDS are used 3) Obtain approval from System 3-2 Owner for “Draft” MPDS
Obtain SMC endorsement
(via PCN form)
1) Obtain GP SME endorsement (via EMDC or EMPC Special Provision / Specification Deviation Request form) 2) Obtain SMC endorsement (via PCN attaching endorsed SP / SDR form)
MPDS Technologist
1) Track MPDS Approval Status 2) Create and distribute approval
memorandum
1) Distribute drivers for MPDS updates to relevant SMC 2) Distribute Technical Alerts or MPDS Bulletin to EMEPMI 3) Update MPDS folder with GP updates, PCN, MPDS Bulletin etc 4) Perform quarterly analysis on the number of drivers pending incorporation for each MPDS 5) Track MPDS Bulletin approval
1) File PCN recommended for permanent change under associated MPDS folder 2) File PCN recommended for retroactive application – send to SMC for review
Track Retroactive Application close out
GP SME Endorse SP or SDR form
EMEPMI SMC Endorse Review Review
1) Review drivers of MPDS updates within 2 weeks (focusing on items potentially contradicting with local practice, recognizing GP has been reviewed by SME) 2) Prepare MPDS Bulletin (SHE/ integrity critical updates within 4 weeks) 3) Update MPDS during scheduled maintenance or as required
Review PCN: a) ensure no local contradiction b) review permanent change to MPDS c) review retroactive application on existing facilities
Review and recommend retroactive application (in PCN, Technical Alerts /
MPDS Bulletins, Updated MPDS)
EMEPMI SMC Lead
Approve Endorse Review Review / endorse updates (refer MPDS approval procedure)
Endorse Review Review recommendation
to OTS
Projects Dept SHE Manager
Review PCN - ensure no local
contradiction
System 3-2 Administrator
Note 1 Approve Endorse
1) Propose MPDS update based on quarterly analysis 2) Endorse / approve updates (refer MPDS approval procedure)
Approve Endorse Review recommendation
to OTS
System 3-2 Owner
Note 1 Approve Approve updates (refer MPDS approval procedure)
Approve Endorse recommendation
to OTS
Note 1 – Approval authority delegated to SMC Lead