Post on 26-Sep-2020
WATER‐DROPWATER Development
Resources Opportunity Policies
for the water management in semi‐arid areas
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PARTNERSHIP
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FINANCIALMONITORING
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WATER‐Drop ProjectFinancialBoard MeetingValencia,23October 2014
FilippoMoretti,FinancialOfficer
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TOPICS StateoftheArt 1st SixMonthReportResultAnalisys 1st Prefinancing Payments Second Payment of theFirstPrefinancing FurtherPrefinancing ENPIMonitoring NextReportsTimeSchedule Appendix
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STATE OF THE ART
Projectstarted18dec 2013 Partnersappointedtheexternalauditor KOMeeting washeldinRomeon21‐22may2014 Otherprocurementprocedurestopurchaseequipments,supplies,
services,etc…alsowherelaunchedfrompartners BeneficiaryreceivedfromJMAthefirstprefinancing on1jul 2014 1st SixMonthReportwaspresentedtoJMAon21jul 2014 Beneficiarypaied 50%offirstpre‐financingtopartnerson31jul 2014
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1ST SIX MONTH REPORT RESULTS
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1ST SIX MONTH REPORT RESULTS
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All values must be reported in EuroProject Budget Already filled with your annual budget
Previously reported expenses Value=0 because of no expenses incurred before the first six months
Expenses current periodSum of the total documented and already paid expenses incurred until 17‐6‐2014 (example: expenses for participating KOM, equipments, supplies, human resources, etc)
Total expenses Automatic calculation
Expenses forecast for next 6 months Your foreseen expenses in the next six months (18‐6 up to 17‐12‐2014)
Total expenses including forecast Automatic calculation
Total Commitments at this report
Sum of all expenses already committed until 17‐6‐2014, even if not yet paid, reported as the entire value for the projectexample: 1. cost related to the external auditor, reported value will be =
4.000euro if your forecast is 2.000euro 1st year + 2.000euro 2nd year.
2. Laptop purchased with an invoice dated within 17‐6‐2014 but not yet paid
3. Etc… Total commitments = 1 + 2 + 3 ....
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FIRST PREFINANCING PAYMENTS
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Partnership AgreementArticle 12: Payment to the Project Partners Up to the 90% of the ENPI contribution for implementation of the Project will be transferred – as pre‐financing – …. To the Beneficiary.……The Beneficiary is responsible for the administrative and financial management of these funds. The funds will be distributed by the Beneficiary through bank transfer within 30 calendar days from the date of receipt of the pre‐financing from the JMA.The Beneficiary and the Project Partners agree that each pre‐financing will be: partially (50% of the relevant share) but immediately transferred to each Project Partner, while the remaining 50% will be transferred after 6 months and following the submission – from each concerned Project Partner to the Beneficiary – of a financial report showing the smooth implementation of the activities.The final balance will be transferred in accordance with Article 15 of the General Conditions of the Grant Contract.
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1ST PREFINANCING PAYMENTS
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Applicant Partner 1 Partner 2 Partner 3 Partner 4 Partner 5 Partner 6 Partner 7 Partner 8 Partner 9
% 17,66 6,29 3,50 13,95 13,27 11,10 12,31 7,37 5,117663 9,44 100,00
ExpectedPayment ENEA
University ofCyprus
TuscanyRegion,
Italy PDA Hermel
LebanonCNRS
LebanonPHG
PalestineIUCN
GiordanHalieus
Rome, Italy
ACPP Valencia
SpainARCS Rome,
Italy Total Total1st prefinancing, first half 1st year
17,83% 56.372,25 20.093,11 11.181,08 44.528,83 42.366,67 35.439,67 39.300,52 23.532,58 16.339,76 30.127,14 319.281,61
638.563,22 2nd
prefinancing, second half 1st
year
17,83% 56.372,25 20.093,11 11.181,08 44.528,83 42.366,67 35.439,67 39.300,52 23.532,58 16.339,76 30.127,14 319.281,61
3rd prefinancing, first half 2st year
27,17% 85.891,66 30.614,90 17.036,07 67.846,41 64.552,04 53.997,70 59.880,29 35.855,44 24.896,09 45.903,25 486.473,88
972.947,75 4th prefinancing, second half 2st
year27,17% 85.891,66 30.614,90 17.036,07 67.846,41 64.552,04 53.997,70 59.880,29 35.855,44 24.896,09 45.903,25 486.473,88
final expectation 10,00% 31.614,20 11.268,45 6.270,48 24.972,28 23.759,71 19.874,97 22.040,18 13.197,34 9.163,52 16.895,64 179.056,77 179.056,77
Total 316.142,04 112.684,48 62.704,78 249.722,76 237.597,14 198.749,72 220.401,81 131.973,37 91.635,23 168.956,42 1.790.567,75 1.790.567,75
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SECOND PAYMENTOF THE FIRST PREFINANCING
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Conditionsforreceivingthesecondpaymentofthefirstprefinancing installment:KindofReports
Stateofplay
Asyntheticreportfocusingonfinancialissues:itaimstoidentifytheincurredlevelofexpendituresandtheproblemsencounteredbyeachPartnerintheuseoftheavailablefinancialresources.Verifiesassessmentofprojectefficiency.(Itcouldberequired each2months)
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FURTHER PREFINANCING
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Conditionsforreceivingfurtherpre‐financinginstallmentsArt.15.1,Option2oftheGeneralConditions(AnnexIItotheGrantContract)“Furtherpre‐financingmayonlybegivenifthepartoftheexpenditureactuallyincurredwhichisfinancedbytheJMAstandsat70%atleastofthepreviouspayment(andat100%ofanypreviouspayments)assupportedbythecorrespondinginterimreport”
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ENPIMONITORING
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TheENPIProgramme systematicallymonitorstheapprovedprojectsbymeansofcollectingdataandassessingprojectperformances.
Theuseofstandardtemplatesiscompulsory!Reportssubmittedusingothertemplateswillnotbeaccepted!
ProjectmonitoringhastobeperformedonaregularbasisbytheBeneficiarywiththesupportofthePartners:itisacontractualobligationtoinformtheJMAandJTSonprogressesinprojectimplementation!
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NEXT REPORTS TIME SCHEDULE1.nextsixmonthreport(thesecond),deadlineapproxjan2015expensesincurreduntil17dec 2014
2.firstinterimreport,deadlineapproxmarch2015expensesincurredtoreach70%(minimum)ofthefirstprefinancing
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THANKYOUFORYOURATTENTION
FORMOREINFOPLEASECONTACTME
THIS PRESENTATION WILL BE SENT TO PARTNERS
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Follows: Appendix
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PROCUREMENT PROCEDURES 1/2Iftheimplementationofanactionrequiresprocurement,thecontractmustbeawardedtothemosteconomicallyadvantageoustender(i.e.,thetenderofferingthebestprice/qualityratio),inaccordancewiththeprinciplesoftransparencyandfaircompetitionforpotentialcontractorsandtakingcaretoavoidconflictinginterests.
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MAINREFERENCEDOCUMENT•ENPIANNEXIV(tobereadtogetherwithart.7oftheGrantContract«SpecialConditions»)1.Generalprinciples;2.Eligibilityforcontracts(rulesofnationality&origin);3.Rulescommontoalltenderprocedures;4.Rulesapplicabletoservicecontracts;5.Rulesapplicabletosupplycontracts;6.Rulesapplicabletoworkcontracts;7.Useofnegotiatedprocedure;8.Specialcases(EUpublicbodiesandInternationalOrganizations).
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PROCUREMENT PROCEDURES 2/2
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MAINREFERENCEDOCUMENTS•ECPrag=PracticalGuidetocontractproceduresforECexternalactions1INTRODUCTIONpag.62BASICRULESpag.73SERVICECONTRACTSpag.424SUPPLYCONTRACTSpag.675WORKCONTRACTSpag.796GRANTSpag.957LEGALTEXTSpag.1198LISTOFANNEXESpag.121
•PROJECTIMPLEMENTATIONMANUALeveryprocurementproceduremustrespectthe“RuleofNationality”fortheserviceprovider,andtheCommunicationandVisibilityrule
Payattentiontopossibleproblemswithruleofnationality/originwhenprocuringforservicesandequipmentsbothforEUmembersandforMPCSeeAnnexIV,2.2and2.3
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Methodtocalculatefurtherpre‐financinginstallmentsEXAMPLE(assumingENPIshare90%totalcosts)‐Firstpre‐financingreceived(ENPI):200.000€‐Reportedamount(totalcosts):160.000€‐ENPIshareofreportedamount:160.000€ x90%=144.000€ (72%Firstpre‐financingreceived);‐CASHstatus(ENPI):200.000€ ‐ 144.000€ =56.000€ (ENPIsharestillavailableatprojectlevel);‐Forecastfollowing12monthsindicatedintheinterim:300.000€‐ENPIshareoftheforecast:300.000€ x90%=270.000€‐Maximumamountofpre‐financing:270.000€ x80%=216.000€‐Amountoffurtherpre‐financingtoberequestedinannexV=216.000€ ‐56.000€ =160.000€‐YOUCANASKMAXIMUM160.000€ asfurtherpre‐financing!
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