MOBILITY PROJECT TEAM:

PORTAL DEMONSTRATION

26-27 January 2017

Mobility Portal - Roles

• Applicant

• Local HR (LHR) – “Receiving”

• Local HR (LHR) – “Sending”

• Central Mobility Team (CMT)

Applicant - Home Page

Applicant - Mobility Options

Applicant – Give Details

Applicant - Review Job Descriptions

Applicant - Review Terms and Conditions

Applicant - Give Irish Language Details

Applicant – Review Eligibility Criteria

Applicant - Select Organisation(s) of Interest

Applicant - Confirm the Application(s)

Applicant - Summary of Application(s)

• “On Waitlist” is the initial status in the Mobility sequence …

Workflows – Joint Process Between LHRs

Role Action Process stage/status

Applicant Creates application “On Waitlist” Auto email sent

Receiving HR For #1 on Waitlist: initiates the move, and prevents other organisations from seeking this applicant

“In Progress” Auto email sent

Receiving HRand Sending HR

Discussion:• No disciplinary case in progress• Review, agree and plan the move

Receiving HR Progress the move – makes the offer “Pending Employee” Auto email sent

Applicant Accepts the offer “Accepted”

System Creates CMS case – to be processed by Local HR -to support the move and update the HR record

“Closed”

• The two LHR units process the case between them:

Workflows – Automated Overnight Processing

• The system tracks any changes in an applicant’s eligibility for the scheme, and an email issues to the applicant with the change details

• When an applicant reaches the top 20 list for a given organisation, an email issues to ask them to confirm their interest

• When an applicant reaches the top 20 list for given location, but are currently ineligible, an email issues with the reasons for ineligibility, and prompts them to contact Local HR or Central Mobility Team to resolve any outstanding issues if they believe the status to be incorrect

• Removes an applicant from all Mobility lists if:

Applicant has retired

Applicant has been promoted

Mobility Portal

• Local HR (LHR) – “Receiving”

• Local HR (LHR) – “Sending”

Local HR - Home Page

Local HR - Link to Administrative Options

Local HR - Administrative Options

Local HR - Receiving Organisation

• “Proceed” is the trigger for Local HR to progress the sequence:

“In Progress” “Pending Employee” ”Accepted” … “Closed”

Mobility Portal

• Central Mobility Team …

Central Mobility Team (CMT)

CMT - Manually Add …

Mobility Pilot - Demonstration

Questions?