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Achieving Real Energy Reductions Through Student LeadershipRFP How‐To Webinar | 3:45 PM November 18, 2009
www.SchoolsCuttingCarbon.orgwww.SchoolsCuttingCarbon.org
www.SchoolsCuttingCarbon.org
1.
Introduction to the Request for Proposal (RFP)2.
Eligibility Criteria
3.
Grant Proposal Content4.
Review and Evaluation of Proposals
Webinar OverviewWebinar Overview
www.SchoolsCuttingCarbon.org
The MPCA will award 10‐15 Grants of up to $20,000
Requirements :
• Must Demonstrate Student Leadership, and
• Must result in measurable carbon reductions
We strongly encourage creative proposals to integrate these
projects into the curriculum, school operations, and the
surrounding community!
Click here to download the Grant Application
DEADLINE TO SUBMIT is DECEMBER 3, 2009 at 5:00 PM CST
Introduction to RFPIntroduction to RFP
www.SchoolsCuttingCarbon.org
•
Only MnSCC
program participants are eligible to apply
•
Only projects that achieve measurable reductions in energy use and carbon emissions and have strong
student leadership are eligible projects
•
Only costs directly incurred through work activities that are solely related to and necessary for producing the
project are eligible costs
•
There are a number of ineligible costs, please refer to the RFP for an inclusive list
Eligibility CriteriaEligibility Criteria
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A.
Section I. Applicant information
B.
Section II. Project information
C.
Section III. Project Proposal
D.
Conflict of Interest Form
Proposal ContentProposal Content
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Be sure to include the name and contact information of your school’s
authorized
representative; this person is authorized to sign a contract on behalf of the school.
Also, find out if your school’s MnSCC
web page is up‐to‐date with your MnSCC
activities AND
whether your school has continued tracking its energy use with ERM or the “B3”
database.
Section I: Applicant InformationSection I: Applicant Information
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Name of School: Loon Lake High School Mailing Address: 1234 Hwy 2
City: Loon Lake, MN Zip Code: 55656
Authorized Representative: This is the
person allowed to sign checks for the school
Title:
E‐mail: Phone:
Website: Fax:
Applicant Information:
•
Has your school’s MnSCC
web page been kept up to date to fully describe your MnSCC
project activities? YES
•
Has your school’s reporting of energy data to ERM or the “B3”
database been kept up
to date? YES
EXAMPLE: Applicant InfoEXAMPLE: Applicant Info
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Components:
•
Project Title
•
Project Description
(Summarize in a paragraph; 150 word limit)
•
Grant Funds Requested (Max $20,000.00)
•
Matching or In‐Kind Funding
(funding that your school or another source will provide)
•
Total Project Funds
(add up the grant funds, other funding)
Section II: Project InformationSection II: Project Information
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Lighting Retrofit, LED Exit Signs, and Computer Swap‐out and
Power Adjustments
Description of Project:
Lighting:
To replace 82 two‐bulb fluorescent T12 light fixtures with
T8 fixtures, ballasts and bulbs, throughout the school in
classrooms and hallways.
Exit Signs: To replace 46 Exit signs from incandescent to LED
lighting.
Computer power adjustments:
To set Energy Star power controls
on all 200 computers in the school.
EXAMPLE: Project Info & DescriptionEXAMPLE: Project Info & Description
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Project Title:
Lighting retrofits, swap‐outs, and computing changes
Project Start Date:
1/2010
Project End Date: 9/2011
Grant Funds Requested: $20,000.00
Matching or In‐Kind Funding: $36,500.00(See details attached)
Total Project Funds: $ 56,500.00
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EXAMPLE: Project Info & DescriptionEXAMPLE: Project Info & Description
Description of the Project Team
– what roles will teachers, students, administrators play in this
project? Are there project partners?
Project Work Plan –
Goals, activities, role of the team members
–
Intended energy and carbon impacts
–
Intended educational impacts
Project Sponsors – Who are they? What are their roles?
Project Schedule
Section III: Project ProposalSection III: Project Proposal
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Description of the Project Team
Students’
Role: “The Players”
Students have identified a lighting retrofit and computer workstation energy use
management as the most feasible energy efficiency project at Loon Lake High School. The Loon Lake Environmental
Club will play a principal role in this project by developing fact sheets and brochures for parents and community
members about energy consumption and specifically, the school’s lighting retrofit project. Additionally, students will
participate in focus groups with administrators and teachers to determine how information regarding energy efficiency
can be incorporated into the classroom. They have already been a strong push for this project – by voicing their ideas
and support at every event from school board meetings to Friday night football games.
Teachers’
Role: “The Coaches”
Teachers will be responsible for guiding the students through the RFP process and
encouraging them to fill out pieces of the grant application. Teachers will seek out and then act as the liaison between
students and potential technical or funding resources. Lastly, teachers will be responsible for implementing the
suggestions developed by the focus groups and integrating energy
efficiency into their classroom discussions.
Administrators’
Role: “The Managers”
The administration will be responsible for securing funding opportunities and
requiring that energy efficiency is integrated into the learning
environment.
PROJECT SPONSORS: A number of financial partners will be instrumental in making this project happen, the retrofit
includes funding from…
(list sponsors and amounts here)
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EXAMPLE: Project ProposalEXAMPLE: Project Proposal
Project Goal: To educate students and the greater community about the benefits
of clean energy and to offset the
carbon dioxide emissions of Loon Lake High School.Objective 1:
To reduce carbon output from energy use at Loon Lake High SchoolTask A:
Install lighting retrofits in hallways and classrooms of Loon Lake High SchoolSub‐task 1:
Calculate the average monthly kWh energy use by the school (Work with utilities to gather
and calculate this data)Sub‐task 2:
Determine lighting retrofit paybackSub‐task 3:
Raise awareness around the campus and communitySub‐task 4:
Secure funding sourcesSub‐task 4: Evaluation (calculate the actual carbon savings)
Timeframe and Schedules:Task A: September 2006 –
September 2008Sub‐task 1: Completed by the students by October 31, 2006Sub‐task 2:
Completed by administrators and project leaders by January 31, 2007Sub‐task 3:
Completed by the students throughout the project process; by December 31, 2009 students will compile a
brochure for parents and community members about the primary goals of the project, by June 1, 2010, students will
compile a fact sheet about the technical aspects of the project,
by January 1, 2011, students will write newspaper
articles regarding the progress of the project, by June 1, 2011,
students will create a website about the project and on
December 15, 2011, students will present at the school board meeting about the project. Sub‐task 4:
Completed by administrators and project leaders by October 1, 2010.Sub‐task 5:
Ongoing – initial evaluation to be completed by September 30, 2011.
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EXAMPLE: Project Work PlanEXAMPLE: Project Work Plan
Responsibilities: Sub‐task 1:
Students –
spearheaded by Loon Lake Environmental ClubSub‐task 2:
Administrators and Project Leaders –
spearheaded by School Board RepresentativeSub‐task 3:
Students – throughout various writing/composition classesSub‐task 4:
Administrators and Project LeadersSub‐task 5:
Ongoing – initial evaluation to be completed by Project Partners (ERM)
Deliverable Results:Task A: Measurable carbon reductionsSub‐task 1: Average monthly consumption data inventorySub‐task 2: Payback for lighting retrofitSub‐task 3: Public support, contributions, interestSub‐task 4:
Funding for project from various sourcesSub‐task 5: Data for use by students in classrooms, Fostering support for similar projects
Measures for success: A reduction in carbon outputs from Loon Lake High School and behavioral changes in
energy consumption at the individual and classroom scale (for example)
Budget/ Estimated costs: (This will be tailored to your own specific projects)
EXAMPLE: Project Work PlanEXAMPLE: Project Work Plan
www.SchoolsCuttingCarbon.org
INTENDED IMPACTS:
The lighting retrofit
(assuming a switch from 40‐32W per light, 2 bulbs per fixture with 82 fixtures, usage of 15
hours/day, $10/fixture labor, $50/fixture materials, $2.25/fixture for disposal) will result in 20,113 kWh/year
savings with a 30.45 month payback period.
The LED exit signs
(assuming a switch from 40‐2W per light, 2 bulbs per sign with 46 signs, usage of 24 hours/day,
$10/sign labor, $20/sign materials, $.25/sign for disposal) will
result in 30,625 kWh/year savings, with a 5.45
month payback period.
The computer power settings change
(with all 200 computers with new power settings) will result in
71,875 kWh/year
savings.
In total, the project will result in 122,612 kWh/year savings, which translates into 221,930 lbs of CO2
and $12,261.00 in energy costs per year.
From an educational perspective, there are a number of classroom and community benefits of having a
renewable energy system on site such as:
–
graphing
production output on a daily, weekly and monthly basis
–
the social implications
of reliance on finite supplies of fossil fuels and our need to reduce consumption
–
the environmental implications
of reliance on finite supplies of fossil fuels
–
leadership in energy efficiency
EXAMPLE: Project ProposalEXAMPLE: Project Proposal
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What is a Conflict of Interest? When a person in a position of trust has
competing personal and professional interests making it difficult to fulfill their professional
duties without bias.
**Filling out this form will not
disqualify your application; please provide details about
relationships which may appear to create a conflict of interest
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Conflict of Interest DisclosureConflict of Interest Disclosure
Pass/ Fail Criteria•
Proposal must be received on time by MPCA
•
Proposal is signed
by school’s Authorized Representative
•
Proposal must contain a completed Conflict of Interest
form in the specified format;
only ONE (1) copy of this
form is required for submission
General Instructions •
FOUR (4) copies of this proposal are required for submission;
original signed and three (3) copies• Print double‐sided
on recycled paper
• Fax and E‐mail submissions are NOT
acceptable!
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Proposal Review & EvaluationProposal Review & Evaluation
Substantive Criteria
PROJECT DETAILS – 45 POINTS• Project goal, activities and timeline – 25 points • Student Team Participation – 15 points• Other Project Members – 5 points
PROJECT IMPACTS – 55 POINTS• Energy and Carbon Impacts – Cost/Benefit Analysis – 25 points• Sustainable Impacts – Long‐Term Actions –
15 points
• Educational Impacts – 10 points• Measuring and Reporting – 5 points
Proposal Review & EvaluationProposal Review & Evaluation
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Energy and Carbon ImpactsBENEFIT/ COST ANALYSIS
•
Clearly identify reductions in carbon and
energy
use over the lifetime of the project
(even if this is after the grant ends June 30,
2011)
•
Discuss what the project will cost
compared to its energy and carbon
benefits
both in the short or long term
•
What is the return on investment? (use
the ERM carbon calculator on the MnSCC
website to help you determine this!)
Impact EvaluationImpact Evaluation
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Sustainable ImpactsLONG‐TERM IMPACTS
•
Long‐term carbon and energy
use
reductions
• Changes in student behavior
• Changes in school operations
•
Actions taken to implement
ERM recommendations
Impact EvaluationImpact Evaluation
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Educational and Other ImpactsLONG‐TERM IMPACTS
•
Will the project be integrated into school curricula or
operations?
• Could this project be replicated by other schools?
• How will you promote your project?
•
Will your program have benefits outside of those related to
education or energy? If so, what are they?
• How will the project benefit the community at large?
Impact EvaluationImpact Evaluation
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WE’RE HERE TO HELP YOUYOU!
phone: Patrick Santelli, Project Coordinator, (612) 625‐3759Mollie Thompson, Program Assistant, (612) 626‐1028
e‐mail:
schoolscuttingcarbon@cleanenergyresourceteams.org
mnscchelp@cleanenergyresourceteams.org
Questions about the RFP?Questions about the RFP?
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1.
Sponsorship Program–
Three levels – Gold, Silver, Bronze $1500 ‐
$500
– Sponsor a school or a technology or specific project
2.
Mentoring Program–
Volunteer to help a school with implementation of projects
3.
Connecting Schools with Utility Representatives
4.
Identify Financial Assistance Sources–
Federal Stimulus & State Energy Efficiency Funds
Additional Resources for SchoolsAdditional Resources for Schools
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•
Clean Energy Resource Teams
•
Minnesota Pollution Control Agency
•
Minnesota Office of Energy Security
•
Funding provided by Minnesota Environment and Natural Resources Trust Fund as recommended by Legislative‐Citizen Commission on Minnesota
Resources
Program ManagersProgram Managers
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•
Environmental Resources Management
•
USGBC Mississippi Headwaters Chapter
•
Will Steger Foundation
•
Youth Energy Summit (YES!)
•
Transcampus
Energy Action Movement (TEAM MN)
•
Youth Environmental Activists (YEA MN)
•
Project Green Fleet
Program PartnersProgram Partners
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